RTF Instructions

Purpose of the form: to initiate the process of filling a vacancy for a classified permanent position, temporary position or to extend an existing temporary assignment.
 
This form must be received by Human Resources 10 days before the current end date of the temporary assignment. Forms received after the 10 day processing limit will result in late payments to the temporary employees.

Important Notice: This form is for use only after the position description has been developed and classification has been determined

If Filling a Permanent Classified Vacancy:
  1. Check the Permanent Appointment box in the upper left corner.
  2. Fill in the department name.
  3. Fill in the classification of the vacant position. Refer to the position description for the classification or email humanresources@winona.edu.
  4. Check either the newly allocated or formerly/currently occupied by blanks. Check newly allocated if the position is brand new. Check formerly/currently occupied by if you are replacing an existing position and write down the name of the former or current incumbent.
  5. Write down the cost center(s) to be charged for the positionís salary and the percentage/dollar amount of the salary to be charged next to the cost center.
  6. Complete the office location, office phone number, days of work and hours of work section.
  7. Skip the employment condition section as it is not applicable to permanent positions.
  8. Complete the employment status section. Check full time if position works 40 hours per week all year round. Check part-time if position works less than 40 hours per week hours all year round and fill in the number of hours worked each week. If position is seasonal (the position works different hours during the academic year than during the summer), check the seasonal box and fill in the corresponding hours worked during each part of the year. If the hours differ slightly from the academic year (example: full-time from August 1st to May 31st), please indicate so in this section.
  9. Please complete the proposed start date. However, know that this will be contingent upon receipt of the form in the human resources office, bidding requirements and advertising.
  10. Please sign under supervisorís signature and route to the Dean/Director, Vice President, Budget Office and lastly Human Resources for signature. If the form is submitted to the Human Resources Office incomplete, it will be returned to the supervisor.
If Filling a Temporary Classified Vacancy:
  1. Check the Initial Temp Appointment box in the middle of the top portion of the form.
  2. Fill in the department name.
  3. Fill in the classification of the temporary position. Refer to the position description for the classification or email humanresources@winona.edu.
  4. Check either the newly allocated or formerly/currently occupied by blanks. Check newly allocated if the position is a brand new temporary position. Check currently/formerly occupied by if you are replacing an existing temporary position and write down the name of the former temporary employee.
  5. Write down the cost center(s) to be charged for the positionís salary and the percentage/dollar amount of the salary to be charged next to the cost center.
  6. Complete the office location, office phone number, days of work and hours of work section.
  7. Check the appropriate section under employment condition. For intermittent employees working a variety of dates already determined, fill in the dates in the section provided next to this area. Contact Human Resources with any questions.
  8. Complete the employment status section. Check full-time if the position works 40 hours per week. Check part-time if the position works less than 40 hours per week. Check seasonal if the position will work different hours during the academic year than during the summer and fill in the number of hours worked during each portion of the year. If the hours differ slightly from the academic year (example: full-time from August 1st to May 31st), please indicate so in this section.
  9. Please complete the proposed start date. However, know this will be contingent upon receipt of the form in the human resources office.
  10. Please complete the proposed end date. The proposed end date cannot be greater than six months from the proposed start date.
  11. Please sign under supervisorís signature and route to the Dean/Director, Vice President, Budget Office and lastly Human Resources for signature. If the form is submitted to the Human Resources Office incomplete, it will be returned to the supervisor.
If Extending a Temporary Classified Position:
  1. Check the Extending Temp Appointment box in the upper right corner.
  2. Fill in the department name.
  3. Fill in the classification of the temporary position. Refer to the position description for the classification or email humanresources@winona.edu.
  4. Check the Formerly/Currently occupied by blank and write down the temporary employeeís name.
  5. Write down the cost center(s) to be charged for the positionís salary and the percentage/dollar amount of the salary to be charged next to the cost center.
  6. Complete the office location, office phone number, days of work and hours of work section.
  7. Check the appropriate section under employment condition. For intermittent employees working a variety of dates already determined, fill in the dates in the section provided next to this area. Contact Human Resources with any questions.
  8. Complete the employment status section. Check full-time if the position works 40 hours per week. Check part-time if the position works less than 40 hours per week. Check seasonal if the position will work different hours during the academic year than during the summer and fill in the number of hours worked during each portion of the year. If the hours differ slightly from the academic year (example: full-time from August 1st to May 31st), please indicate so in this section.
  9. Complete the proposed start date. This should be one day after the current end date of the temporary assignment.
  10. Complete the proposed end date, listing the new end date of the assignment. The proposed end date cannot be greater than six months from the proposed start date.
  11. Please sign under supervisorís signature and route to the Dean/Director, Vice President, Budget Office and lastly Human Resources for signature. If the form is submitted to the Human Resources Office incomplete, it will be returned to the supervisor.