Course Reserves Department

Print Course Reserves
Electronic Course Reserves
Personnel & Procedures
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Reserves Department Personnel

Reserves is part of the Access Services Department:

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What are Course Reserves?

Print course reserve materials are items that WSU instructors have requested that the Library make available for short-term loan to students in their classes. Most print reserve items are for in-library use only and have a two hour check-out period. Videos and DVDs have a 4 hour check out period unless otherwise requested.

Print course reserve materials can include:

  • Library owned books, videos and DVDs
  • Instructor owned books, videos, DVDs, periodicals and photocopied materials. Instructors are responsible for complying with any copyright regulations for instructor owned materials. The Krueger Library is responsible for paying any electronic reserve copyright fees.

Library owned Reference Books and Periodicals may not be placed on reserve.

Electronic course reserve materials are course specific readings for students that the WSU Library has made available 24/7 (twenty-four hours a day, seven days a week) through a Web-based program.

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General Procedure for Placing Materials on Course Reserves

All course reserve materials, for either print or electronic reserves, and the appropriate supporting information should be brought to the library circulation desk for processing.

  • Items may be placed into the electronic course reserves at the discretion of the reserves librarian. Instructors will be notified if their material has been added to the electronic course reserves system. Guidelines for E-Reserves are listed in the next section.
  • Electronic reserve copyright fees will be paid by the Krueger Library.

The Library Technician for the reserves process is Mackenzie Morning (mmorning@winona.edu, 457-5433).  

Forms are available from the Library Circulation Desk. Please allow for a minimum of two business days prior to the date that the item(s) should be made available to students.

  1. Please provide the following information for ALL reserve processing:
    Instructor's name,
    Course number,
    Semester to be on reserve, and
    Number of students in the class
  2. Additional information for electronic reserve processing:
    Journal Article, full details of the source
    Copies from  a book, full details from the Copyright page, or the actual book.
  3. Bring the item(s) for reserve processing and the above information to the Library circulation desk near the front entrance.

For instructor-owned videos, DVDs, CDs and discs provide an appropriate container, to prevent damage, and clearly label with the "Title" that will be used when the student requests the material.

Scotch tape is used in the processing of reserve items, including books. The library cannot be held responsible for damage to non-library owned materials.

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Guidelines for placing items on Electronic Course Reserves

The Krueger Library will put materials on Electronic Course Reserves based on certain guidelines. These guidelines are not limited to, but include:
  • Fair Use Doctrine of the United States Copyright Law:

    Fair use is based on a combination of the following four factors from the U.S. Copyright Act (Title 17, Section 107 U.S. Code):

    1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit education purposes;
    2. The nature of the copyrighted work;
    3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole;
    4. The effect of the use upon the potential market for or value of the copyrighted work.
  • Length of the document (number of pages)
  • Potential copyright costs
  • Number of times the same item has been placed on course reserve
For more information on copyright, please review the Copyright Policy at Winona State University.

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Removing from Course Reserves

All items to be removed from Course Reserves must be coordinated through the Circulation staff. At the end of each semester, the circulation staff will remove all Reserve materials from the "Active Reserves" shelving, unless:
  • The same Course Number will be taught the next semester by the same Instructor, which will be verified through the WSU Class Schedule.
  • The Instructor has advised the Circulation staff that the same materials will be required for a different course number.
  • There is a pre-arranged agreement.
Library owned materials will be returned to the Library collection, and the Instructor owned materials will be placed in "Inactive Reserves".

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Inactive Course Reserves

Instructor owned materials can be stored in Inactive Reserves at the Library if the materials are regularly used at least once per academic year. Example: Materials on reserve for Fall 06 may be stored in the Library if they will be used again in Fall 07 or before.

All other items should be collected by the Instructor or they will be returned via delivery or campus mail.

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Checking Instructors' Print Course Reserves

Instructors' current course reserves items can be found through the library catalog.
  1. From the Library home page, select WSU Library Catalog, under "Find Books & More."
  2. At the top of the screen, click on the "Course Reserves" link.
  3. Select your instructor in the Instructor choice box.
  4. You can then select a course in the course choice box.

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Checking Instructors' Electronic Course Reserves

Instructors' current electronic reserve items cannot be found through the library catalog. You must search the Docutek system.
  1. If off campus or in the Residence Halls, you will need to enter your WSU ID barcode (the 14-digit number on the back of your WSU ID) and your last name to use the system.
  2. Electronic course reserves can be searched by instructor name, course name, course number, or department.

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