Some purchases are unique and have special requirements. Listed below are some common purchases with additional information needed.
University funds may be used to pay for meals and refreshments if the request clearly complies with Subpart C., Expenses Covered, in MnSCU System Procedure 5.20.1
ALL food expenses must be approved by the Purchasing Department PRIOR TO THE EVENT.
Please submit to the Purchasing Department the following:
Special Note Regarding Chartwells:
Computer Equipment and Office Supplies
Quotes/bids are required for computer and equipment orders.
ITS (Information Technology Services) requests that you visit their website to check the models and pricing information for the equipment they will support.
Contact Technical Support Center for further procedures or if you wish to order an item other than what is listed on the ITS web page.
I would like to purchase new furniture; is a facilities contract required?
If your furniture purchase includes or requires the vendor to assemble or install the items on campus or to physically modify state property or facilities, then a facilities contract is required. If the furniture to be purchased can simply be delivered or dropped off by the vendor, then the purchase can be processed through a purchase order directly with the Business Office.
Office supplies may be purchased from your vendor of choice. It is recommended that you use a university purchasing card to purchase supply items.
The university Bookstore also has a wide variety of office supplies and will provide a 20% discount to departments for supply items. They can also order an item for you if it is not in stock.