Cost Allocation
On-Campus Services

Cost for all student copies, and all faculty and staff personal copies, is $.10 per copy.

Public copy machines are located in the Krueger Library, Lourdes Hall, Prentiss/Lucas Hall, the Quad, and Sheehan Hall.  The card readers on these machines will accept any WSU ID Card that has money in the individual's Purple Pass debit account.  Contact Sue Groth @ 457-2480 for Purple Pass account information.  When a card is swiped in these readers, the Purple Pass account will be debited for the number of copies made.  There are also four coin op copy machines on campus.  Three are located in the Krueger Library and the fourth is in Lourdes Hall.

Cost for all department copies, and for any WSU organization copies, is $.04 per copy.

Every copy machine on campus has a card reader attached to it that allows an individual in a department or organization to make copies using either his/her individual WSU ID card or a specific department card.

Copies are tracked with CBORD Software.  Every WSU faculty and staff ID card can be coded to charge to one University cost center.  Departmental cards can also be issued and coded to one University cost center. When the card is inserted into a reader, the information stored on the card tells the software which cost center should be charged for the number of copies that were made.

At the end of each month a report is created which shows all copies made during the month.  The report is transferred to the Cost Allocation Manager, and charges for all copies made are deducted from the appropriate cost centers.  If anyone has questions regarding charges, they should contact Sue Groth. 

For faculty and staff to request that their WSU ID card be activated to use as a copy card, or to request a new departmental copy card, please fill out a Copy Card Request Form  and return it to Sandy Schmitt in Somsen 205G.

All long distance telephone calls, local line charges, and cell phone calls are charged back to departments after the calls have been verified by the user.  Detailed billings are routed to supervisors once per month.  If no discrepancies are reported, the charges are applied to the cost centers.  Questions regarding general telephone information, system instructions, usage, installations, voice mail, or the telephone directory should be directed to Joanne Rosczyk at ext. 5053.

A reminder from the State of Minnesota Dept. of Administration:

"State telephones shall not be used for personal long distance calls.  Such calls constitute illegal avoidance of State and Federal taxes.  Further, personal calls, when charged to the State, are clearly contrary to the proper usage of these facilities for State business only.  Such calls must be charged on one's residential telephone, personal credit card, or made from a pay station.  Random audits will be made of telephone billings.  Individuals making personal long distance calls from state facilities will be subject to applicable legal actions."

• Incoming mail is delivered to all departments before noon, Monday through Friday; and outgoing mail leaves the campus approximately 3:00 p.m. daily.
• Personal mail may not be metered with university postage and should be placed in US mail drop boxes, not campus mail.
• Foreign mail should be identified by placing a rubber band around the envelope(s).
• Mail that is pre-metered by a department must be mailed the same day as stamped or it will be denied by the US Post Office.

WSU has the following permits with the US Postal Office:

First class permit #200
Permit #232, used for business replies (envelopes available in Central Stores)
Third class permit #192 (used for bulk mailings and require special handling by the mailroom--call extension 5055 for further information)

Because WSU maintains these permits, postage stamps are not a reimbursable item.

Regarding envelopes:

When envelopes are purchased through Central Stores or printed through the Print Shop, all charges for the cost of each envelope AND the cost of 1st-class postage are processed at the time of purchase.

• Size #6 and #10 envelopes must have a printed WSU return address.  The mailroom will only meter mail if a WSU return address is on the envelope.
• Do not discard an envelope with an error--return to the mailroom for exchange or credit.