(Under $100.00)

A petty cash fund is maintained in the university Cashier’s Office (Maxwell 209). This fund may be used to reimburse any employee or student for purchases of supply items under $100.00. Petty cash voucher forms are available at the Cashier's Office or you may print the attached copy. Once completed it must be signed by the person making the purchase and the individual who is responsible for the budget of the cost center to which the expense will be charged. Once both signatures are acquired, submit it to Cashier's (with original receipts) for reimbursement.

Petty Cash Voucher

Expenditures NOT reimbursable with petty cash funds include:

• Postage stamps (Use prepaid envelopes from Central Stores.)
• Travel expenses
• Meals or any food items
• Salaries or honorariums
• Memberships or subscriptions

At the time of purchase, tell the vendor that WSU is tax exempt. Our tax exempt number is 1746999. The receipt should not include tax and must show WSU as the purchaser. Click on this link for a copy of our Tax Exempt Certificate.