Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

Kathy Mahlke
457-5065
kmahlke@winona.edu

The Student Payroll Office handles payroll processes for all student employees (work study, student help, and graduate assistants) on campus.  Students are entered in the payroll system after a series of required documents are completed and submitted to the student payroll office.  Students, like faculty and staff, are paid on a bi-weekly basis.  They must complete time sheets and submit them every two weeks for processing.  Student employees are required to use direct deposit for their paychecks.

If you are new to WSU and are not familiar with the student payroll system, it is strongly recommended that you read through all of the materials on this website.  There are many guidelines, lots of tips, and answers to many questions throughout this site.  If you are currently supervising students and have questions, please see the links below.  There is a great deal of information online and access to several frequently used forms.  The work authorization form and time sheets are not currently online.  Please call or email, and blank forms will be sent to you immediately. 

If your student employees have questions, please direct them to the Student Employment website address:  http://www.winona.edu/billing/StudentEmployment.htm.  They can find a great deal of information there including a current payroll schedule, direct deposit information, tax information, etc.

Work Study          Student Help

These two sites provide information regarding eligibility, dates of employment,
paperwork, time sheets, hourly restrictions, etc.

Graduate Assistant

This site provides an overview of the hiring process with a link to more information and forms.

Form I-9

This site provides access to a blank form and detailed instructions
regarding how to complete the form.

Tax Withholding

This site provides access to a blank W-4 form, information regarding
reciprocity (for students from Wisconsin, North Dakota or Michigan)
as well as access to a blank MW-R Form, and updated information
regarding the recent changes in FICA withholding.

Time Sheets

Blank forms available upon request from Student Payroll (free of charge).
Detailed guidelines regarding completion
of time sheets provided on this site.

Payroll Schedule

Link to the current student payroll schedule.

Nonresident Alien (International) Student Employees

This site explains what you need to do, as supervisor, when you hire
an international student as an employee.

Data Privacy

Statement regarding data privacy as it relates to student employment paperwork.

Last Modified: Thursday, June 12, 2008 13:50 by Kathryn Mahlke