<%
Function GetHeadline()
GetHeadline="Work Study"
End Function
%> > Winona State University > Faculty/Staff Main > Business Office > Payroll--Student > Work Study
Work Study
Work study is a financial aid program. Students who qualify are given work study as part of their financial aid packages. Departments are given work study budgets to use to hire qualified students. The work study budget is in addition to, and separate from, the department's regular operating budget. Work study budgets and expenditures are reported to departments separately and do not appear in MnSCU accounting reports.
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Enrollment Requirements
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Undergraduate students, who qualify for work study, must be enrolled for a minimum of six (6) credit hours, and graduate students must be enrolled for a minimum of three (3) credit hours, for each academic term (fall, spring AND summer) during which they are employed under the work study program.
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Hours of Work*
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Hours per week are calculated based on the award amount divided by the number of weeks in the term/s and then by the hourly rate of pay. Supervisors may decide to include break periods as part of the calculation. For example, $2,200 award divided by 32 weeks (two semesters, counting only weeks that classes are in session) = $68.75 per week divided by $8.40 (hourly rate) = 8 hours per week.
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NEW--FICA Tax -
Hire Form
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During the summer (when students are allowed to work up to 40 hours per week) it is now mandatory that, if you are hiring a student to work a "normal work schedule" of more than 30 hours per week, you must complete a Student Employee FICA Tax-Hire Form before the student begins working.
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Term of Employment
How long can the student work?
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The begin and end dates are preprinted on the work study authorization form. The student may not work beyond the last day classes are in session for the term of employment (end date on authorization form).
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Rate of Pay
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Work study employees earn the minimum wage rate of pay. There is no option for a higher pay rate in this program.
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Hiring Paperwork
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Returning Employee: (student who has worked for WSU before): only completes the Work Authorization Form
New Employee: completes all forms in the New Student Packet
Students must pick up their blank authorization
forms from the Financial Aid Office.
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Time Sheets
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Use gold time sheets--blank forms available from Student Payroll Office.
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Direct Deposit
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All student employees must use direct deposit for their payroll checks. When hiring a new student, please detach the Direct Deposit information sheet in the New Student Packet and give it to the student. Please provide the student with a payroll schedule.
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*A work study student is not allowed to split an award between two departments.
Completing the Work Study Authorization Form:
The student completes Section A and signs and dates the form. No form will be accepted without the student employee's signature.
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Total Amt. Student is Hired For:
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Do NOT put hourly rate here. Put the total amount of the student's award you project s/he will earn during the time frame over which s/he will be working for you.
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Check the term/s for which...
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Place a check mark in front of the terms for which you are hiring this student.
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Job Description:
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Financial Aid guidelines require that supervisors provide a fairly detailed job description.
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Work Study Cost Ctr and Dept./Agency Name:
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Please provide the cost center that is affiliated with your work study budget and your department/agency name.
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Optional box for student help cost center
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Often supervisors place their work study students on student help when their awards have been fully expended. To eliminate having to do another authorization form, if you wish to automatically place your employee on student help, put the cost center in this space. The student help authorization will be in effect only until the last date of the work study appointment.
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Authorized By:
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The supervisor must complete this line.
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Last Modified: Thursday, June 12, 2008 13:49 by
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