Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

Students should contact the WSU Director of Graduate Studies to obtain information regarding the application requirements and availability of assistantships.  Information and the application form can also be found on the Graduate Studies website. 

Once a student has secured an assistantship, the application is routed for several signatures and, ultimately, sent to Student Payroll.  Upon receipt of the application, the student payroll manager will initiate a contract and send it, as well as any other forms that must be completed, to the student.  

After the hiring documentation is completed, the student's contract will be entered in student payroll and a bi-weekly rate is calculated.  The student does not have to complete time sheets.  The payroll system will automatically generate a payment every two weeks, based on the bi-weekly rate.  Graduate assistants are required to use direct deposit for their payroll checks.

If the graduate assistant is to receive tuition reimbursement as part of his/her compensation, that "waiver" will be processed after the drop-add period is completed for the semester.  If the assistantship is a "staff" position, as opposed to teaching or research, the amount of the waiver is considered taxable income.  In these cases, once the waiver has been applied, this amount will be entered into student payroll and divided proportionately over the remaining pay periods in the semester and added to the student's wage as a taxable benefit.  The student is not "paid" the waiver amount, but will be taxed on it over several pay periods.  This will lesson the tax burden the student may incur at the end of the year if the waiver had to be added as one lump sum on the student's W-2 form.

Supervisors must notify student payroll immediately
if a graduate assistant terminates employment. 
The student's contract will not be inactivated unless this notification takes place,
and the student could receive payment/s in error.  

Last Modified: Thursday, June 12, 2008 13:49 by