Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

Student time sheets are due in the Student Payroll Office, Somsen 205-N, on alternate Tuesdays by 10:00 a.m. (see Payroll Schedule below).

Blank copies of both are available from the Student Payroll Office. 
Email or call and a supply will be mailed to you immediately.

The time sheet is an invoice and is subject to audit.  Therefore, the following guidelines apply when completing the time sheet:

• "In" and "Out" times must be recorded for students being paid an hourly wage.  Indicate "a.m." or "p.m." if student has more than one job on campus.   
• For lump sum payments, a brief description must be included on the time sheet which describes the job or service that was performed to earn the payment.  Work study students may not be paid using a lump sum.
• The pay period and cost center must be included on the time sheet. 
• The hours for each day and the final total hours must be verified for accuracy.
• The time sheet must be signed by the supervisor.  A student is never authorized to act as a signatory on behalf of a university employee.  Supervisors must prearrange for another staff/faculty member to sign time sheets in their absence.  Unexpected emergencies/illnesses, or even planned vacations, on the part of the supervisor should not leave student employees wondering how to get their time sheets signed.

You must use the same cost center on the time sheet
as the one you used on the student's work authorization. 
If you wish to change the cost center from which the student is being paid,
you must do a new work authorization form.

Students may not receive double payment for the same hour worked for two different departments.

Hours from prior pay periods, that were not submitted on time, can be submitted later.  The student must record the hours on a separate time sheet, using the actual dates the hours were worked (create the time sheet as if it were current).  Submit the "old" time sheet/s to student payroll on the next scheduled pay period end date.  Never put old hours on a current time sheet.

Last Modified: Thursday, June 12, 2008 13:49 by