Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

W-4 Form and Instructions

This form is part of the New Student Packet and must be completed when a new student is hired.  If a new employee does not submit a W-4 form, the student payroll office can enter the student with default marital status of single and a default withholding allowance of "0."

The IRS creates a new W-4 Form each calendar year--make sure you are always using the most current form. 

Students should always consult a family member or accountant if unsure about how to complete the form. 

Rules regarding the form itself:

• Must be completed in ink.
• There may not be any cross-outs or "white out" used on the form.  If an error is made, begin with a new blank form.
• Boxes 5 AND 7 may not both be filled in on the same form: 

Reciprocity (Wisconsin, North Dakota, Michigan)

The Reciprocity Exemption/Affidavit of Residency Form may be completed by students who are permanent residents of Wisconsin, North Dakota, or Michigan.  If completed, the student payroll office can withhold state tax for the student's state of permanent residency rather that Minnesota state tax. 

This form is valid for one calendar year at a time.  Students are notified by the Student Payroll Office when it is time to renew the form.

FICA (Social Security and Medicare) Withholding

FICA tax will be withheld from student's paychecks under the following conditions:

• The student employee is enrolled for less than half-time (6 credits for undergraduate students and 3 credits for graduate students).  This will be applied primarily in the summer when students are not required to be enrolled in order to work.   
• The student is working more than 30 hours per week (60 per pay period).  This will be applied primarily in the summer since students are not allowed to work more than 30 hours per week during the academic year.  Students will be subject to FICA withholding, even if they are enrolled, if they work in excess of 30 hours per week. 
• During the summer, if students are scheduled for more than 30 hours per week, the supervisor must complete a FICA Hire Form for each student that meets this criteria before the student begins working.

If FICA is withheld from the student's check, the employer will pay a matching percentage (7.65%). 

Last Modified: Thursday, June 12, 2008 13:49 by