Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

Purchasing Card Overview

How to Obtain a Purchasing Card   
Authorized Card Use   
Statement Reconciliation   
Unauthorized and/or Inappropriate Card Use   
Responsibilities and Accountability   
Card Security   
Blocked Vendors   
Returns, Credits and Disputed Items   
Internet Security   
 

The purchasing card will delegate authority for purchasing low dollar items directly to
designated employees of Winona State University. This program is to be used to
purchase supply items only.

Credit cards provide the University with a cost-effective, convenient and streamlined method
of purchasing items, thereby reducing the volume of individual payments processed by the
University to vendors. It will also allow for more flexibility in choosing vendors. It will not be
necessary for cardholders to create a purchase order or to use field orders to buy supply items.
The resulting time savings will enable all personnel to perform more effectively by:

-    eliminating purchase orders/delays
-    eliminating field orders
-    eliminating supply item reimbursements to faculty and staff
-    reducing paperwork
-    eliminating/reducing vendor invoices
-    eliminating the need for State vendor files
-    reducing invoicing and credit problems
-    reducing the number of open accounts to establish
-    reducing the number of accounts payable checks processed

Last Modified: Tuesday, July 01, 2008 13:54 by Kathryn Mahlke