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PURCHASING CARD OVERVIEW

How to Obtain a Purchasing Card
Authorized Card Use
Statement Reconciliation
Unauthorized and/or Inappropriate Card Use
Responsibilities and Accountability
Card Security
Blocked Vendors
Returns, Credits and Disputed Items
Internet Security

The purchasing card will delegate authority for purchasing low dollar items directly to designated employees of Winona State University. This program is to be used to purchase supply items only.

Credit cards provide the University with a cost-effective, convenient and streamlined method of purchasing items, thereby reducing the volume of individual payments processed by the University to vendors. It will also allow for more flexibility in choosing vendors. It will not be necessary for cardholders to create a purchase order or to use field orders to buy supply items. The resulting time savings will enable all personnel to perform more effectively by:

• eliminating purchase orders/delays
• eliminating field orders
• eliminating supply item reimbursements to faculty and staff reducing paperwork
• eliminating/reducing vendor invoices
• eliminating the need for State vendor files
• reducing invoicing and credit problems
• reducing the number of open accounts to establish
• reducing the number of accounts payable checks processed

Last Modified: Friday, March 23, 2012 2:24 PM by