Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

The use of the VISA card results in a liability to Winona State University; it is not a personal
liability for the cardholder. It is however the responsibility of each individual cardholder to:

1.      Safeguard the credit card and credit card account number at all times; lost or
stolen credit cards must be reported immediately to 800-344-5696 and the
WSU Purchasing Card Administrator.

2.      Keep the credit card in a secure location at all times.

3.      Review in a timely manner weekly statements from US Bank for accuracy and
ensuring all transactions posted are legitimate transactions made by the cardholder.
If not, see Part 8 on handling returns/credits and disputed items. 

4.      The supervisor or responsible person for the cost center, that is used, must review
and sign the weekly statement. The signature of the supervisor or responsible
person for the cost center indicates that all charges on the account have been
approved and are in compliance with the University and MnSCU policy.

5.      When cardholders leave (sabbatical, medical, termination, retirement, etc.) the
University, they must return the purchasing card to the Purchasing Department.
If the cardholder will be returning, the card will be reduced and filed until the return.
If the cardholder is not returning, cut the card in half prior to sending it to Purchasing.

Take any other steps necessary to ensure that the credit card is used only for authorized purposes.

Last Modified: Tuesday, July 01, 2008 13:49 by Kathryn Mahlke