Accounting

Accounts Receivable--Student Financial Information

Accounts Payable

Contracts

Cost Allocation for On-Campus Services

Payroll--Faculty/Staff

Payroll--Student

Purchasing

Staff Directory

Travel

Maintaining the security of the Winona State purchasing card is the responsibility of the
individual authorized to use the card. This is true for online transactions as well as for
traditional use. While there is a $50.00 liability limit for credit card fraud, new legislation
enacted October 2000, legitimized electronic signatures. This will make it much more
difficult to dispute claims against any company with an electronic authorization. The
following guidelines are recommendations for online credit card use.

1.         Document all on-line transactions, at the point of the transaction. Note
the date and time, WEB location (URL) and perform a print screen for the final
transaction.

2.         Read the site’s security, “terms of use” and /or Privacy policy before
proceeding with any transaction. If you feel uncomfortable with the terms, do not
proceed with the transaction, but contact the site directly to discuss your concerns.

3.         If uncomfortable with the security of the selected site, a number of on-line sites
allow you to order merchandise on-line, but provide the payment method over the
phone. Again if you feel uncomfortable, don’t do it.

4.         Do not save any credit card and/or password information on your computer.
Most sites and browsers allow this option, but others could also easily access this
information.

5.         Do not allow “cookies”; turn this option off in your browser so you are asked if
the transfer of this information is permitted. Under Netscape, this option is located
under the following tabs Edit- Preferences… - Privacy & Security – Cookies.

(Cookies are small pieces of information that some web sites ask to store on your
computer and are then requested the next time you access their site.)    

6.         Always use an updated browser with a secure HTTP connection indicated by  
HTTPS:// in the address bar of your browser and a “locked Padlock” symbol near
the address bar before proceeding with the transfer of any credit card information.

Internet Explorer users can ensure their browser is up-to-date by going to:
http://update.microsoft.com/

7.         Report any concerns to the Purchasing Card Administrator.

The Technical Support Center (TSC) will also assist in installing and configuring your browsers
to ensure the highest level of security possible.

Last Modified: Tuesday, July 01, 2008 13:51 by Kathryn Mahlke