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STUDENT PAYROLL

Contacts

Kathy Mahlke
kmahlke@winona.edu

Warrior Hub
507-457-5065

NOTE:  The Student Payroll Office has permanently moved to 
the Warrior Hub.  The phone number and email address have not changed.
Please come to the Warrior Hub in Maxwell Hall for assistance.  Thank you!

The Student Payroll Office handles payroll processes for all student employees (work study, student help, and graduate assistants) on campus. Students are entered in the payroll system after a series of required documents are completed and submitted to the student payroll office. Students, like faculty and staff, are paid on a bi-weekly basis. They must complete time sheets and submit them every two weeks for processing. Student employees are required to use direct deposit for their paychecks.

If you are new to WSU and are not familiar with the student payroll system, it is strongly recommended that you read through all of the materials on this website. There are many guidelines, lots of tips, and answers to many questions throughout this site. If you are currently supervising students and have questions, please see the links below. There is a great deal of information online and access to several frequently used forms. The work authorization form and time sheets are not currently online. Please call or email, and blank forms will be sent to you immediately.

If your student employees have questions, please direct them to the Student Employment website address: http://www.winona.edu/billing/StudentEmployment.htm. They can find a great deal of information there including a current payroll schedule, direct deposit information, tax information, etc.

Helpful Sites

Information regarding eligibility, dates of employment, paperwork, time sheets, hourly restrictions, etc:

Work Study - Student Help

An overview of the hiring process with a link to more information and forms:

Graduate Assistant

Access to a blank form and detailed instructions regarding how to complete the form:

Form I-9

A blank W-4 form, information regarding reciprocity (for students from Wisconsin, North Dakota or Michigan) as well as access to a blank MW-R Form, and updated information regarding the recent changes in FICA withholding:

Tax Withholding

Blank forms available upon request from Student Payroll (free of charge). Detailed guidelines regarding completion of time sheets provided on this site:

Time Sheets

Link to the current student payroll schedule:

Payroll Schedule

This site explains what you need to do, as supervisor, when you hire an international student as an employee:

Nonresident Alien (International) Student Employees

Statement regarding data privacy as it relates to student employment paperwork:

Data Privacy

Last Modified: Monday, October 26, 2009 12:09 by Kathryn Mahlke