Student's Rights and Responsibilities
Satisfactory Progress for Financial Aid Recipients
Student Financial Aid Office
Maxwell Hall (507-457-5090)
The Student Financial Aid Office can provide students advice and counsel about their long- and short-term plans for financing their education. Students who are entering WSU for the first time or who are transferring to WSU may contact the Director of Financial Aid for information about loans, scholarships, grants, and part-time employment. (See page 9 for general information about tuition, fees, and other financial information. To view current tuition and fees, go to www.winona.edu/billing.)
In general, financial aid administered by the University is awarded after applicants meet eligibility criteria and establish need. A student must be enrolled or accepted for admission as a regular student in an eligible academic program for the purpose of earning a degree, be in good academic standing, and maintain satisfactory academic progress to be considered for financial aid. Awards are usually made for one academic year and are disbursed at the beginning of each semester.
STUDENTS’ RIGHTS AND RESPONSIBILITIES
Students have the right to know:
• The cost of attendance.
• The refund policy for students who withdraw.
• What financial assistance is available from federal, state, and institutional sources.
• Procedures and deadlines for submitting applications for financial aid.
• How financial aid recipients are selected.
• How financial aid eligibility is determined, including all resources the Financial Aid Office considers available to the student.
• How and when funds will be disbursed.
• An explanation of each type of award received.
• For any student loan received: the interest rate, total amount to be repaid, when repayment begins, the length of the repayment period, and the cancellation or deferment provision of the loan.
• For any work study job: a description of the job, the hours to be worked, the rate of pay, and how and when they will be paid.
• The criteria used to determine satisfactory academic progress for financial aid purposes.
Students are responsible for:
• Reading directions thoroughly, completing all application forms accurately, and complying with any deadlines.
• Providing any supplemental information or documentation required by the Financial Aid Office or other agency, if applicable.
• Reading, understanding, and keeping copies of any forms they are required to sign.
• Repaying any student loans they receive.
• Attending entrance and exit interviews as required if they receive student loans.
• Notifying the Financial Aid Office of any changes in enrollment or financial status (including any scholarships or grants received from outside sources). Students who have loans must report changes of address and enrollment status to the lender.
• Satisfactorily performing the work agreed upon in a work study job.
• Knowing and complying with all requirements for continuation of financial aid, including satisfactory academic progress requirements.
To initiate the process, students should complete a Free Application for Federal Student Aid (FAFSA) on the web at www.fafsa.ed.gov. Paper FAFSA forms are available upon request from the U.S. Department of Education at the above website. The WSU FAFSA code is 002394.
Awards to new students are made as soon as possible after the student is admitted to the University; awards to continuing students are made at the end of each academic year (in May). Certain programs have limited funding; others are entitlement programs and have funds available throughout the year.
WSU students attending WSU-Rochester should submit the FAFSA on the web (www.fafsa.ed.gov), or they should complete a paper form, listing Winona State University (FAFSA code 002394) as the receiving school. A financial aid advisor is available weekly to meet with students on the Rochester campus.
SATISFACTORY PROGRESS FOR FINANCIAL AID RECIPIENTS
Federal and state regulations require that all financial aid recipients maintain satisfactory progress. The intent of this requirement is to encourage all aid recipients to advance steadily toward the completion of their degree. The minimum standards required to receive financial aid apply to all academic work at Winona State University, whether financial aid was received at the time or not. Satisfactory progress is evaluated following each semester, including the summer term.
MINIMUM STANDARDS OF SATISFACTORY ACADEMIC PROGRESS FOR FINANCIAL AID RECIPIENTS
Note: This standard became effective fall semester 2007.
I. QUALITATIVE MEASURE
Students are required to maintain a minimum financial aid Satisfactory Academic Progress Grade Point Average (SAP GPA). WSU and consortium agreement credits are used to compute the SAP GPA. Please refer to Section VIII, which follows for a description of consortium agreement credits.
A student with the following number of WSU attempted credits at the end of a semester must have at least the minimum listed SAP GPA:
1 - 15 WSU attempted credits: 1.75 minimum SAP GPA
16 or more WSU attempted credits: 2.00 minimum SAP GPA
1+ graduate credit: 3.00 minimum SAP GPA
II. QUANTITATIVE MEASURE
A. Required Completion Percentage
A student must have at least 67% minimum listed Required Completion Percentage. To measure a student’s completion percentage:
1. Combine WSU earned credits and consortium credits to obtain cumulative earned credits.
2. Combine WSU attempted credits and consortium attempted credits to obtain cumulative attempted credits.
3. Divide the cumulative earned credits by the cumulative attempted
credits to obtain the completion percentage.
B. Maximum Time Frame
Students may not exceed the maximum number of attempted credits listed below and continue to receive financial aid:
• Undergraduate Student: May not exceed 192 attempted credits.
• Previous Undergraduate Degree (second degree) Student: May not exceed 64 attempted credits.
• Graduate Student: May not exceed 45 attempted credits. Contact the Financial Aid Office for programs with degree requirements exceeding 30 credits.
II. EVALUATION PERIOD
Financial aid Satisfactory Academic Progress is evaluated at the end of each semester, including the summer term.
III. FAILURE TO MEET STANDARDS
At the end of each semester, including summer term, all students are reviewed for financial aid Satisfactory Academic Progress (SAP). Financial aid SAP suspension holds are placed on academic records for all students not meeting the standards.
Note: Students with special circumstances, which have caused the record to read as it does, may appeal the suspension. See the “Appeals” section for details.
• Fall Semester Review: At the end of fall semester, a notice of
suspension is sent to students who have filed the FAFSA for the
current academic year and have a financial aid SAP hold.
• Spring Semester Review: At the end of spring semester, a notice of suspension is sent to students who have filed the FAFSA for either the current or next academic year and have a financial aid SAP hold.
• Summer Term Review: At the end of summer term, a notice
of suspension is sent to students who have filed the FAFSA for
the next academic year and have a financial aid SAP hold.
If the FAFSA has not yet been received for a student with a financial aid SAP hold, no notice of suspension is sent. When the FAFSA is received for a student with a financial SAP hold, the suspension notice will be sent. In all cases, the suspension is effective immediately. No further processing of the student’s aid application takes place. Any costs already incurred are the responsibility of the student, and arrangements must be made with Student Accounts.
Students who have experienced a special circumstance may submit written reviews to the Financial Aid Satisfactory Progress Review Committee to have their situation reviewed for possible reinstatement of aid. To submit a review, the student must submit the following documentation to the Financial Aid Office:
1.Satisfactory Progress Review Form (received with the notice of
2.Letter from the student explaining why he or she has fallen below standards and why aid should be reinstated.
3.Third-party letter documenting the student’s special circumstances.
If the appeal is approved, the student retains financial aid eligibility under an appeal status for one semester. Minimum academic standards for the semester are specified and communicated as part of the appeal resolution. When the cumulative standards are met, the student returns to a status of good standing at the end of the appeal semester.
If the cumulative standards are not met, the qualitative and quantitative performances for the appeal semester are reviewed. If the minimum standards are met as specified in the appeal for the semester, the appeal status is continued for another semester. If the minimum standards specified in the appeal are not met, the appeal status is removed and financial aid eligibility is suspended.
Students may request reinstatement of aid for future semesters/terms once deficiencies have been made up and the record once again meets the minimum standards of financial aid Satisfactory Academic Progress. In addition, students may appeal after an absence if there is a valid reason to appeal. Contact the Financial Aid Office for the procedure to follow. Aid cannot be reinstated for a semester in which the student is academically ineligible.
VIII. ADDITIONAL ELEMENTS
• Treatment of Grades: WSU courses for which a student
receives grades of A, B, C, D, F, W (withdrawal), P (pass), NC
(no-credit), I (incomplete), IP (in-progress), and Z (no grade
reported) are considered to be credits attempted for purposes of
monitoring the Financial Aid Satisfactory Academic Progress
standard. WSU courses for which a student receives grades of
A, B, C, D, and P are counted as satisfactorily completed for the
purposes of monitoring the Financial Aid Satisfactory Academic
• Academic Pardon: For monitoring the financial aid Satisfactory Academic Progress standard, credits for which students have
been granted academic pardon are included in the calculation of
the cumulative GPA, completion percentage, and maximum time
frame. See page 26 for an explanation of the University’s academic pardon policy.
• Audited Courses: Audited courses do not count as credits
attempted or credits earned and are not funded.
• Consortium Credits: Credits for which financial aid is received under a consortium agreement are recorded in the student data system to be included in cumulative GPA, completion percentage, and maximum time-frame calculations as transfer credits.
• Remedial Credits: For monitoring the financial aid Satisfactory
Academic Progress standard, classes in this category are considered
attempted. Up to 30 remedial credits are excluded from the
Maximum Time Frame calculation.
• Repeated Courses: When a student repeats a course, only the last grade received and credits earned are counted in the GPA
and as earned credits for this standard. However, the credits
are considered to be attempted each time the course is taken. For
financial aid Satisfactory Academic Progress, there is not a limit
on the number of times a single course may be repeated. See page
25 for academic policies regarding repeated courses.
• Transfer Credits: Transfer credits accepted by WSU are
not counted as credits attempted for calculation of cumulative
completion percentage; grades associated with these credits are
not used in calculating cumulative GPA. Transfer credits accepted
by WSU apply toward the maximum time frame calculation.
• Withdrawal: If a student withdraws from the University before financial aid disbursement, the student does not receive any aid
since no progress has been made toward a degree. The student
must pay expenses from his or her own funds. Standard
University refund policies and procedures are followed when a
student withdraws from the University for any reason during the
term after student aid has been disbursed. Withdrawal credits are
considered credits attempted for purposes of monitoring the
financial aid Satisfactory Academic Progress standard.
Federal Pell Grant: A federal grant program available to undergraduate students on the basis of financial need. The Pell Grant processor notifies students of their eligibility by sending them the Student Aid Report (SAR).
Minnesota State Grant Program: Available to qualified Minnesota residents on the basis of financial need. Students must apply within 30 days of the beginning of a term in order to be considered for that term. Students can get information about eligibility criteria and application procedures from any high school counselor or from the Financial Aid Office.
Federal Supplemental Educational Opportunity Grant: A federal grant available to undergraduate students who are eligible for a Pell Grant and who demonstrate exceptional need.
Post-Secondary Child Care Program: The state of Minnesota provides funding for child care to students who meet certain income guidelines, who are Minnesota residents, and who are not receiving MFIP (Minnesota Family Investment Program) assistance. Contact the Financial Aid Office for more information.
Bureau of Indian Affairs Grant: Grants are available to students with one-quarter or more Indian blood. Students who qualify can get more information and application forms by contacting the agency or area office serving their tribal group.
Rehabilitation Services: Students who have a disability
may qualify for rehabilitation benefits that help defray college costs. Students who qualify should contact their high school counselor or local Division of Rehabilitation Services for detailed information.
The loans listed below require repayment of the principal after a student leaves the University. In contrast to most commercial loans, some of the loans below are interest-free while the student is enrolled; others have interest accrual.
Subsidized Federal Stafford Loan: This need-based loan provides up to $3,500 for first-year students, $4,500 for sophomores, $5,500 for juniors and seniors, and $8,500 for graduate and professional students. The federal government pays the interest while the student is enrolled on at least a half-time basis and during a six-month grace period. The interest rate is fixed at 6.8%.
Unsubsidized Federal Stafford Loan: The terms and conditions are the same as those for Federal Stafford Loan, except that the borrower is responsible for interest that accrues while attending school. This loan program is available for students who do not qualify for a fully subsidized Stafford loan. Independent students may be eligible for higher loan limits.
Federal Perkins Loan: A need-based loan at 5% interest. Repayment and interest do not begin until after the student leaves school, and the loan may be partially canceled if the graduate obtains employment in certain areas according to the terms in the promissory note.
Student Educational Loan Fund (SELF): The Minnesota Higher Education Services Office provides loans for undergraduates and graduate students. Currently, undergraduate students can borrow up to $7,500 per grade level, and graduate students can borrow up to $9,000 per grade level. Students are eligible for SELF loans regardless of family income; however, the student must have a creditworthy co-signer. The interest rate is variable with a cap on increases and decreases at 2% for any 12-month period.
Federal PLUS Program: A loan program allowing parents of dependent students to borrow. Parents can borrow up to the cost of attendance less other financial aid the student receives. The interest rate is fixed at 8.5%.
Short-Term Loans: These loans are available to students for emergency expenses. For applications and more information, students should contact the Financial Aid Office.
See page14 for information about scholarships awarded by the Financial Aid Office.
Students can work up to 20 hours each week and earn a portion of their college expenses under the Federal Work Study Program, a program in which students can participate if they demonstrate financial need. The program pays minimum wage or more; students are paid twice a month. Most of the Federal Work Study Program jobs are located on campus; however, students can work for approved off-campus, nonprofit organizations or agencies. Eligibility for work study does not guarantee employment. Although WSU tries to maximize the number of work study opportunities each year, there are typically more eligible students than available jobs.
Students who are Minnesota residents can participate in the State Work Study Program. Students must demonstrate financial need to be eligible for the program. Students are paid minimum wage or more and, like the federal program, they can work on- or off-campus. Work Study Program earnings are taxable. However, the earnings are not included in the total income when filing the FAFSA for future years.
Students who do not qualify for work study may still be able to find employment on campus in student help positions. These positions are not based upon the results of the financial aid application and are not considered student financial aid. A listing of available work study and student help jobs is available at www.winona.edu/career.