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A | B | C | D | E | F | G | H | I | J | K | L | M
N | O | P | Q | R | S | T | U | V | W
Note: "Residence halls" includes all residence buildings (East Lake Apartments, Lourdes, Maria, Prentiss-Lucas, The Quad, Sheehan, and Tau Center) except where designated. "Room" includes rooms, suites, and apartments except where noted.
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ALCOHOL
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Possession and/or consumption of alcohol on state property is prohibited in
accordance with Minnesota State College and University guidelines. Alcohol will
be disposed of by the individual found in possession of the alcohol or by a
staff member in the presence of the individual. Note: All individuals present
in a room that contains alcohol may be found in violation of the alcohol
policy regardless of participation.
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ALCOHOL CONTAINERS
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To ensure compliance with the alcohol policy at Winona State University,
alcoholic beverage containers (both empty and full) are not allowed on campus.
Examples include, but are not limited to: cans, bottles, kegs, party balls, crates,
cases, and wine boxes. Display of such items is also not permitted. If you
have questions on this policy, please talk to your hall director.
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APPLIANCES
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For the safety of all residents, we request that you utilize the kitchen facilities that
are available in your residence hall. Appliances with exposed heating elements
(toasters, hot plates, etc.) and air conditioners are not allowed in residence
hall rooms. Small microwaves (600 Watts or less) and hot pots are allowed for
students to use in their rooms, but must be plugged into a power strip with a surge
protector. George Foreman grills may be used in residence hall kitchens only.
East Lake residents are allowed to use appliances, but only in their kitchen.
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BICYCLES
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If you bring a bicycle to campus, use the racks provided by the University and
secure the bike with a chain and padlock. Do not attach your bicycle to railings
or trees. Indoor bike storage is available only at Lourdes Hall. In case of theft,
notify Campus Security at 457-5555.
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CANDLES/INCENSE
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Burning candles and incense in the residence halls is prohibited. For safety reasons, electric candle warmers are not allowed in the residence halls. Note: You
are responsible for any fire alarms, damages, cleaning or painting
charges associated with the use of candles. Candles in a room must
have the wick cut or the wick must be in a condition where it is obviously
not been used (ie. Not burnt).
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CANVASSING
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Political candidates may canvass in any of the four residence halls between the hours
of 5:00 PM and 8:00 PM. However, if a resident has a "No Canvassing" sign on
their door, the candidate is expected to respect that individual’s request. All candidates
are required to check-in at the front desk of the hall before they begin canvassing.
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CHANGING LOCKS
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Lock cores are automatically changed when a lost key is reported and all room
occupants will receive new keys. Once a room is re-cored, the person who lost
their key will be assessed a $50.00 replacement fee.
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CHECK-IN
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Upon moving into your room, your RA/CA will provide you with a room check form to
complete. Be sure that any damages in your room have been listed. The information
listed on the form is the basis for determining if you will be assessed damage charges
at check-out. You should, therefore, make sure you are thorough in the completion of
the form when you initially occupy your new room. It is YOUR responsibility to make
sure the form is completed properly and lists all current damages at check-in.
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CHECK-OUT
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Each student is responsible for the condition of their room upon check-out. Specific
cleaning instructions will be provided by the residence life staff. After all check-out
procedures are completed, the resident must have their RA/CA inspect the room. If
any damages are found to have occurred during the students occupation of the room,
damage charges will be assessed. Failure to complete proper check-out procedures
will result in an additional charge. Final charges will be determined by the hall director
and additional charges may be assessed after you leave. Charges will be billed to your
student account. Most damage costs are outlined in the student guide & planner.
If you leave housing during the year, you will need to fill out an Intent to Vacate form from
the Housing Office. All residents are required to check-out. You must follow proper
check-out procedures for any room changes as well as at the end of the year.
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CHEWING TOBACCO
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The use of chewing tobacco is limited to a resident's room. This is the only area
designated for chewing tobacco and you are expected to use this product in a
respectful fashion cleanliness and proper disposal).
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CLEARING ROOMS
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Residence Life or Campus Security staff are given the authority to clear a room and
ask all guests to leave the building upon the discovery of any violation(s) of university
or residence hall policy. Individuals asked to leave the building are not allowed to return
for 72 hours.
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COMPLIANCE WITH UNIVERSITY OFFICIALS
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Failure to comply with directions of University officials or law enforcement officers
acting in performance of their duties, willful refusal to identify oneself to these persons
when requested, or false identification may result in disciplinary action. University officials
include, but are not limited to residence hall directors, assistant hall directors, resident
assistants, community assistants, security guards, student food service managers,
and all other personnel delegated supervisory responsibility by a University official.
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DAMAGES
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While living in the residence halls, you are financially responsible for the condition
of your room, including doors and windows. The use of nails, duct tape, tacks, staples
and glue is not permitted on our walls/ceilings/floor/doors. Charges will be assessed
for any damage found in the room. If responsibility for damage to a room cannot
be determined, roommates will be billed equally. Damages to a community area will
be assessed to the responsible person(s). If the person is not discovered, the
charges may be assessed to the community members (which may include the entire
floor or building). Damage costs are listed in the student guide & planner.
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DATA PRIVACY
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Winona State University gives notice that the following information will be released upon
request: student’s name, address (permanent or local), campus telephone listing, date and
place of birth, major field of study, class schedule, participation in officially recognized
activities and sports, dates of attendance, degrees and awards received, and most recent
previous educational agency or institution attended by the student.
***Any student who objects to the release of all or any part of the information on file in his or
her name must notify the Registrar’s Office, in writing that he or she does not wish to
have such information released. This request will be honored, and all or any portion of the
information that the student requests to be withheld will be held confidential. This request
must be renewed annually.
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DECORATING
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Please see FIRE SAFETY REGULATIONS.
Lights may not be hung outside your room. You may not wrap your door. Posting of obscene, offensive, or drug/alcohol related materials on the outside of a resident’s individual door/room
will be removed at the discretion of the hall director.
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DOOR LOCKING
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Outside entrances for the residence halls are locked at 11:00 PM each night and unlocked
at 6:00 AM the following morning while school is in session. The East Lake apartments are
always locked. For your protection and the protection of others, when using these doors
remember to shut the door behind you and to not provide entrance to anyone when these
doors are locked.
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DRUGS
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Possession and/or use of illegal drugs and/or paraphenalia on state property is
prohibited by Minnesota State College and University guidelines as well as state and
federal law. Students in violation of this policy will face immediate housing contract
termination and eviction from the residence halls (through the residence hall judical process).
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ESCORT
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Escort policies have been implemented in the residence halls as a safety measure for all
residents. Their purpose is to ensure that visitors have a legitimate reason to be in the
building or section during times of restricted access.
Upon entrance to a residence hall between the hours of 11:00 PM and 4:00 AM residents are
required to produce a picture ID to verify residency. During this time period, all non-residents
of the building (guests) must be signed in and escorted by their host. Note that escort policies
may vary slightly from hall to hall, because of the logistics unique to each complex.
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FIRE ALARMS
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In order to protect and possibly save your life, and the lives of others, you must assume that
there is a fire when the alarm sounds. All students must evacuate the building when a fire
alarm is sounded. Failure to evacuate during an alarm will subject the student to University
disciplinary action and/or civil action. Students should leave their rooms prepared to go
outside and should not until return instructed by University or emergency personnel.
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FIRE EQUIPMENT-MISUSE
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The fire alarms, smoke detectors, sprinkler equipment, exit signs, and fire fighting equipment
installed in the halls and your room are for your safety. Tampering with them hinders their
efficiency and endangers the safety of all residents. All cases of tampering are investigated,
and those found responsible may face immediate termination of Housing contract, suspension
from Winona State University , and criminal charges subject to a maximum penalty of $700.00
and a 90-day jail term.
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FIRE SAFETY REGULATIONS
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Fire safety regulations have been established for your safety. These regulations include, but are
not limited to, the following list.
1. Candles are not to be burned within the residence halls.
2. Appliances with exposed heating elements are prohibited.
3. Smoke detectors must not be tampered with in any way.
4. Combustible materials (including holiday trees) may not be stored in the residence halls.
5. Access to windows or doorways may not be obstructed; a minimum of 36 inches must be allowed for egress.
6. Items may not be hung from, or attached to, sprinkler pipes.
7. Items posted on room doors may cover no more than 15% of the door.
8. Extension Cords cannot be used without surge protectors and can only be used in a manner that matches fire code regulations (not crossing walkways, not overloading circuits, etc.)
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GUESTS
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Guests are welcome to visit at your invitation with the permission of your roommate(s).
However, you are personally and financially responsible for the actions and behaviors
of your guest(s). This includes both residents and non-residents of campus housing.
It is your responsibility to inform your guest(s) of the policies and procedures of the
residence halls. Guests who exhibit inappropriate behavior may be required to leave
the residence halls. Residents are allowed to host overnight guests with the permission
of their roommate(s), however, the length of stay must be no more than three consecutive
nights. This limitation is designed to prevent abuse of roommate rights and the residence
hall contract. Residents found violating the spirit of this policy may be subject to disciplinary
action. Students whose housing contracts have been terminated may not be guests in the
residence halls.
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HALLWAYS
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Residence hall corridors are designed as passageways and not intended for recreational
activities. Frisbee, golf, throwing balls, and other games played in hallways may be
harmful to residents or to the condition of the building. The use of radios, tape players,
roller blades, bikes, and scooters, etc. are not allowed in the hallways. Residents are not
permitted to block the corridor with items such as bicycles, trash, or boxes.
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HARASSMENT
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The harassment of residents or their guests is prohibited. Harassment is defined as any
unwanted, deliberate, or repeated unsolicited comments, gestures, graphic materials,
physical contact or solicitation of favors. Offensive material may not be displayed in the
public domain and may be subject to removal within the room as well in certain
circumstances.
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HEALTH & SAFETY
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Residents are expected not to engage in or condone behavior that could cause harm to
themselves or others. This includes, but is not limited to, attempting to hurt or harm others or
oneself, permitting access to a residence hall by a non-resident who is not their guest,
propping doors, disabling locking mechanisms, exiting buildings from alarmed doors, or
disabling any other safety mechanism in place in the residence halls. In addition, residents
should keep their room door closed and locked when they are not in their room. Please
Report any suspicious person or condition to your front desk or campus security immediately.
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IDENTIFICATION
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Each student is provided with an identification card at Winona State University . This card is
for official University identification purposes and must be shown to university personnel upon
request. The identification card is also used for gaining entrance into the dining halls as
well as checking out materials from the library or equipment from residence hall front desks.
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KEYS
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In the event that you lose your key, please go to your hall's front desk.
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LOCK OUTS
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If you are locked out of your room, report to your front desk or community assistant (in East Lake ).
You will be required to provide proof of your identity. Once your identity has been verified, you
will be assessed a fee and granted access to your room.
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LOFTS
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If you wish to have a loft in your room, we encourage you to rent one through our chapter of NRHH
and Collegiate Services Collegiate Services
If you wish to build a loft in your room, specific regulations must be followed. The purpose of
these guidelines is to give you flexibility in designing your room, while insuring the protection
and safety of residents and the building. Any loft or bunk construction that does not comply
with the following guidelines is unauthorized.
- Lofts and bunks must be located and constructed in such a way that they do not interfere with or obstruct access to windows, plumb-in, heating units or controls, telephone and the entrance of the room.
- Lofts are to be free-standing. Bolts, nails, etc., are not to be sunken into walls, ceiling, or floor to support the structure. No bunks or lofts are to be wedged against the ceiling, walls, or desks in any manner.
- Attached room fixtures (light fixtures, electrical outlet, desks, closets, and heating units) may not be removed, altered, or relocated, due to the loft or bunk construction.
- All raised floors and false or suspended ceilings are prohibited.
- All university furniture, bed parts, etc. must remain within the room even after completion of loft/bunk construction. No University storage space is available for these items.
- Fire codes require that a minimum of 24 inches of space be left vacant between the top surface of the mattress and the ceiling. The bunk or loft can be no higher than six feet from the floor to the top surface of the mattress.
- The loft shall use proper construction techniques and material to ensure that it is safe for use. Treating the building material with a fire resistant stain or lacquer is highly recommended. No tree limbs, branches, or logs are allowed in the construction of the bunks or lofts.
- Once the construction has been completed an RA will inspect the loft and provide a loft agreement. No loft or bunk construction may be completed without this agreement being signed by all the occupants of the room and resident assistant.
- The University reserves the right to order the residents to dismantle or alter the loft if it does not comply with the stipulations of the agreement.
- The residents of the room assume full responsibility for any damages caused by the loft/bunk construction. Furthermore, the University assumes no responsibility or liability for any injuries to occupants of the room or their guests, as a result of the bunk or loft construction.
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LOST & FOUND
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Please refer to the front desk of your residence hall for all lost and found items.
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MAILBOX GUIDELINES
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Flyers will not be placed in the mailboxes unless they are addressed to the current resident and
sent through the U.S. Postal Service, or if they are addressed to the student, through the WSU
Housing Office.
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MISTREATMENT OF STAFF
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Residence hall staff, as university officials, are charged with ensuring compliance with all
university policies as well as state and federal laws and are bound by their employment
contract to deal with violations. Students may not interfere with, mistreat, or otherwise undermine
a staff members responsibility or authority. The harassment of University staff, particularly
Resident Assistants, Community Assistants and Campus Security, either face-to-face, over the
phone, or in any other manner, will not be tolerated. Student/residents exhibiting such behavior
can expect strong consequences, including the possibility of immediate termination of their
Housing Contract.
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PAINTING OF ROOMS
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You CANNOT paint your room.
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PETS
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Fish, and ONLY fish, kept in an aquarium no larger than 10 gallons are allowed in your
residence hall room.
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POSTING
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You may be eligible to have posters or signs posted within the residence halls only after
receiving approval from the designated staff member in each complex. The materials you
wish to have posted should be brought to the hall desk for approval. All unapproved signs
will be taken down. Posting of obscene, offensive, or alcohol related materials on the
outside of a resident’s individual door/room will also be removed.
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PROPERTY LOSS
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The University does not accept liability for the damage or theft of personal property, or for the
loss of money. Please be sure that you lock your room door. In the event that property is lost
or stolen notify Campus Security at 457-5555 immediately.
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QUIET HOURS
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The realities of community living dictate that individuals respect community needs for the
moderation of noise. Residents are expected to exercise good judgement and consideration
in maintaining a living environment conducive to the achievement of the educational mission
of the University. This includes accepting responsibility for one’s behavior at all times and
respecting the rights of other individuals. All residents have the right to study and sleep in their
room, at any time, without unnecessary interruption. Residents are not permitted to make noise
that disturbs others or exhibit disorderly conduct within the residential facilities or on University grounds.
Official quiet hours begin at 11:00 PM every evening and end at 7:00 AM the following morning. Courtesy Hours are in effect 24 hours a day. All residents are expected to confront any noise
problems that are of concern to them, or respond politely if asked to be quiet. If assistance is
needed, a resident may call upon an RA/CA or Campus Security.
Final Exam extended Quiet Hours begin the weekend before the final exam period. Quiet hour violations during this period will result in more severe sanctions. See postings within your
residence hall for details about extended quiet hours.
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RECYCLING
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There are recycling options available in each building. See your RA/CA for details. Items
for recycling include: aluminum, tin, plastic, newspaper as well as green, brown and clear glass.
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RENTERS LIABILITY INSURANCE
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Students wishing to protect themselves from the possibility of loss should cover their
belongings with the appropriate insurance. Policies may be obtained in relatively small
amounts and are a wise precaution. In some cases, students may find that they are covered
under the terms of an existing home-owners policy carried by their parents. The university
does not assume any liability for the loss, damage, or theft of any personal property; or
damage resulting from explosion, fire, mechanical failure of water, steam or gas lines, or
from any defective wiring, or the negligence of any other occupants of the building.
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RESPECT & CARING FOR THE COMMUNITY
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Residents are expected to respect and care for their personal property, as well as the
property belonging to other community members and the university. Residents will at no
time damage or condone the damages committed by others. Residents will promote a clean
and safe living environment in their individual room/apartment, bathrooms, and all other
common areas (including grounds).
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ROOM CHANGES
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Although requests may be accepted at anytime, room changes are not made during the
first two full weeks of the semester. A request for room change does not guarantee approval.
Approval from your hall director is necessary for room changes. If you move without approval
from the hall director, you will be required to move back to your original assignment and may
receive disciplinary sanctions.
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ROOM ENTRY
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The University respects the student's right to freedom from illegal or unreasonable
searches and invasions of privacy. However, the University reserves the right to enter
into the living quarters of a student. Residence hall staff members have the authority and
responsibility to enter student’s rooms under the following guidelines:
- By authorized University personnel with 24 hours advanced notice to ensure that health, fire and safety regulations are maintained;
- By authorized University personnel with 24 hours advance notice to make improvements and repairs and to provide routine maintenance services;
- By authorized University personnel without notice if you request repair or maintenance work to be done in your living unit, whether or not you are home;
- By authorized personnel without notice, in emergency situations to protect the health and welfare of the student or to make emergency repairs to prevent damages to the property of the student and the University;
- By authorized University officials without notice when there is reasonable cause to believe that there is/has been a violation of University regulations or federal, state, local laws or ordinances;
- By law enforcement officers in the performance of statutory duties and in accordance with legally defined procedures governing search and seizure;
- By authorized University officials without notice for check-in/check-out, for safety checks at semester/holiday breaks, to investigate an activated alarm, to retrieve University property, and for work orders submitted prior to occupancy;
- By authorized Housing, Maintenance, and/or Facilities Management personnel where a major remodeling project is taking place (e.g. replacing shower walls). The residents involved will be notified of any such projects.
In all instances, such entry shall be made only for the purposes set forth above. Observed
alleged contraband will be confiscated and/or alleged violation of University policies will be
referred to the residence Hall Director for follow-up action. Note: Rooms will not be
opened for anyone other than the official occupant.
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SMOKING
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Smoking is prohibited inside all residential facilities. Smoking outside should take place
25 feet from doorways, open windows, covered walkways, and ventilation systems to
prevent smoke from entering enclosed buildings and facilities. You must dispose of butts
in the proper disposal containers. Any violation of this smoke-free policy will be addressed
through the established judicial procedures.
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SNOW REMOVAL
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Parking services will provide warning at least 24 hours in advance when there is a
need for snow removal in lots. Signs will be posted at the entrance of the lots and
exterior doors of each hall. If possible an e-mail will be sent out to residents.
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SOLICITATION
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Solicitation is prohibited in the residence halls without prior approval by IRHC.
Examples of solicitation include but are not limited to:
- Advertising or selling products/ services;
- Obtaining contributions for any cause;
- Polling residents regarding any matter;
- Encouraging residents to affiliate with any group or organization;
- Distributing samples.
Students are not allowed to use their residence hall rooms for commercial purposes.
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STAFF MEMBER ON DUTY
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While school is in session, RA/CAs are on duty in each complex from 7:00 PM to 7:00 AM.
The front desk (except in East Lake ) will be staffed until 11:00 PM by an RA and by Campus
Security from 11:00 PM to 4:00 AM. If you require assistance between 4:00 AM and 7:00 AM,
please contact Campus Security at 457-5555.
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STEREOS & OTHER AMPLIFIED EQUIPMENT
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Stereos, radios, televisions, and other amplified instruments should be played at a
volume/bass level that cannot be heard outside the resident’s living unit. Speakers may
not be placed in, or face out of, windows. The use of amplified sound equipment or musical
instruments may be restricted if volume/bass levels become problematic. These
restrictions may include the mandatory use of headphones or limitations regarding permitted
hours of use. Violations of this policy may result in the required removal of the equipment
from the residence halls, impoundment, and other disciplinary sanctions.
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TRASH
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Residents are responsible for the proper disposal of their trash in the compactors and
dumpsters located outside of each complex (near the recycling bins). In East Lake , trash
chutes are located on floors 2-4. Room trash is not allowed in common areas.
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UNIVERSITY PROPERTY
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University property may not be removed from the residence halls, from common areas,
nor moved from room to room. If University property is removed, the resident will be
assessed for any loss or damage and face disciplinary action for theft. All University
property that is in your room must remain in your room for the entire year.
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VISITATION
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Residents are allowed to have guests at any time with the permission of their roommate(s).
Guests arriving between 11:00 PM and 4:00 AM are to be registered at the security check-in
and must be escorted by their host during these hours. Campus Security is responsible for
monitoring those who enter the residence halls and will require a photo ID to check-in all
visitors and their hosts.
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WEAPONS & EXPLOSIVES
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Possession, use, or display of weapons are inappropriate in an academic community for
any reason other than by a law enforcement official in performance of their duties. The
possession of any type of firearm, dangerous weapon, or explosive is strictly prohibited in conformance with Minnesota State College and University Board Policy, 5.21 “Possession
or Carrying of Firearms.” Examples include, but are not limited to, air guns, slingshots, rifles,
shotguns, handguns, ammunition, bows, paintball guns, knives, fire crackers, bottle rockets,
and any other material which may create a health hazard or inflict bodily injury.
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WINDOWS
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Windows are not to be used as an entry or exit. Screens are not to be removed except
in cases of extreme emergency. Discarding trash or items of any type is not permitted
from windows.
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