Instructions for Completing the Work Hour/Cost Center Change Form

Purpose of the form: to request a work hour change for a classified employee, and/or to request a cost center charge change for a classified employee’s assignment. 

If Requesting a Work Hour Change:
  1. Check the Work Hour Change Box in the upper left corner.
  2. Fill in the employee’s name.
  3. Fill in the employee’s department.
  4. Complete the current hours worked by the employee during the academic year and the summer.
  5. Complete the proposed hours worked by the employee during the academic year and the summer.
  6. Select either the Temporary Hour Increase box or the Permanent Hour Increase box, depending on which is applicable.  (Note: a Permanent hour increase may impact employee benefits.) If temporary, complete the proposed start date and proposed end date. If permanent, complete the proposed start date. (Note: employee should not begin new work hours until they have been notified by Human Resources).
  7. If there are no changes to the cost center, complete the Current Funding Source information only. If changing the cost center, complete the Proposed Funding Source information as well.
  8. Check the appropriate box regarding the employee’s insurance benefits. Refer to the applicable bargaining unit contract or Human Resources for questions.
  9. Please sign under supervisor’s signature, and route to the Dean/Director, Vice President, Budget Office, and lastly Human Resources for signature. If the form is submitted to Human Resources incomplete, it will be returned to the supervisor. HR will notify the supervisor when the changes have been made.  
If Requesting a Cost Center Change:
  1. Check the Cost Center Change Box in the upper right corner.
  2. Fill in the employee’s name.
  3. Fill in the employee’s department.
  4. Skip down to the Current Funding Source section. Complete the current cost center(s) and percentage charged sections.
  5. Complete the Proposed Funding Source section. Complete the proposed cost center(s) and percentage charged to each.
  6. Please sign under supervisor’s signature, and route to the Dean/Director, Vice President, Budget Office, and lastly Human Resources for signature. If the form is submitted to Human Resources incomplete, it will be returned to the supervisor. HR will notify the supervisor when the changes have been made.