Senators Present: Sara Barbor, Matt Bosworth, David Bratt, Marianna Byman, Ron Elcombe, Mark Engen, Pat Ferden, Matthew Hyle, Vernon Leighton, Peter Miene, Bill Ng, Frances Ragsdale, Holly Shi, Dean Feller, Susanne Smith, Jo Stejskal, Cathy Summa, Bruce Svingen, Kerry Williams, Alex Yard
Senators Absent: Beckry Abdel-Magid, Narayan Debnath, Darrell Downs, Shirley Eiken, Colette Hyman, Mary Kesler (Sabbatical), Paul Vance
Others Present: Kelly Herold, Joe Mount.

1. Call to Order

Alex Yard called the meeting to order at 3:06 p.m.

2. Approval of Minutes of March 26, 2001

S. Sloan/B. Svingen moved to approve the March 26 minutes as written.

Motion Carried

3. Agenda Additions and Approval

ADD:
1. COM-G: Social Committee
2. OB-B: IFO Secretary’s Compensation
DELETE:
1. NB-F: Office Support (replaced by OB-B)
B. Svingen/S. Sloan moved to approve these changes.
Motion Carried

4. President’s Report

1. In the future, Faculty Senate needs to re-think having the Meet and Confer Meetings in Rochester. 
   The attendance in Rochester has been dismal this year!

2. State IFO executive meeting occurred last week: the St. Cloud LOU for the English dept. is not going 
    anywhere!

3. Resolution may come at the next Board meeting requesting that schools receive a uniform tuition 
    increase. This is because the MnSCU budget is still very low.

4. President Krueger said during Meet and Confer that he preferred Calendar A. Since then, he might 
    be looking for a compromise. Certain hybrids might be developed incorporating a post Labor Day
    start and a Commencement date that would NOT take into account the SMU Commencement date.

5. Review of Meet and Confer Notes

April 2, 2001 notes included in packet.

6. Committees

            Committee on Committees makes the following recommendations to
            Faculty Senate:

           RECOMMENDATIONS FOR FACULTY ASSOCIATION COMMITTEES

            BOOKSTORE: Dan Lintin, Janette Williams

            ELECTIONS AND PROCEDURES: Mark Eriksen, Lola Johnson

  FACULTY ASSOCIATION SCHOLARSHIP: Ruth Charles, David Essar, and Janette Williams

  FEMINIST ISSUES: Cathy Faruque, Yogesh Grover, Jan Karjala, Christine Pilon-Kacir, and   
  David Urion

            GRADE APPEALS: Richard Bowman, Suzanne Draayer, and Sara Hein

   GOVERNMENTAL RELATIONS: David Bratt, Darrell Downs, Paul Grawe, Mary Kesler, Richard Jarvinen,
   Troy Paino,  and Alex Yard

             HONORS COUNCIL: Dan Eastman as Director of Residential College
             Kristi Lane as Director of Honors Program, and David Urion Honors Program Faculty

   INSTRUCTIONAL TECHNOLOGY: Marzie Astani, Jeanne Franz, Joe Jackson, J. Paul Johnson,
   Win Lewis, Jim Reineke

   LIBRARY: Matt Bosworth, John Campbell, Russ Dennison, Kim Evenson, Karen Gardner, and Paul Vance

   PERSONNEL, POLICIES AND GRIEVANCES (eight appointed (at least one from each College, non-teaching
   faculty, fixed-term faculty, Rochester-based faculty) plus President/Vice-President and Negotiating Team
    representative)

College of Business B Marzie Astani
College of Education - vacant
College of Nursing and Health Sciences B Susanne Smith
College of Liberal Arts B Peter Miene
College of Science and Engineering B Bill Ng
Non-teaching B Joe Mount
Rochester B vacant
Fixed Term B vacant

    PUBLIC SERVICE: Alex Yard

    SOCIAL COMMITTEE: George Bolon, Bill Ng

              SOCIAL SCIENCE EDUCATION ADVISORY COMMITTEE
              Matt Bosworth, Jerry Gerlach, Matt Hyle, Ron Stevens, Janette Williams, Alex Yard

    STUDENT AFFAIRS: John Burdick, Elizabeth Burke, Mark Eriksen, Cathy Faruque,
     Pat Ferden, Amy Hermodson, Mark Norman

ADVISING COUNCIL B 6
Steve Leonhardi, Win Lewis, John Weis

AFFIRMATIVE ACTION/TITLE IX B 5
Joan Francioni, David Essar, Nick Ruiz

ANNUAL FUND - 1
Mary Jane Wiseman

ATHLETIC AND HALL OF FAME B 4
Jo Stejskal

CALENDAR B 3 appointed plus A2C2 Chair
David Robinson, Bruce Svingen

COMMENCEMENT/HONORARY DEGREES
Mark Norman, Dennis Pack

CULTURAL DIVERSITY
Norma Blankenfeld, Lynda Brzezinski, Carrie Fried, Alejandro Gallegos, Amy Hermodson, Joe Jackson, Mary Jane Wiseman

INSTITUTIONAL REVIEW BOARD FOR HUMAN SUBJECTS B 4 recommended by the following departments

Communication Studies B Rita Rahoi-Gilchrest
Health and Human Performance B Dawn Anderson
Nursing B Sharon Tucker
Psychology B Carrie Fried

LYCEUM B 6 (one from each college plus non-teaching)
Business B vacant
Education B Nick Ruiz
Liberal Arts B Gloria Chuang
Nursing/HHP B Cindy Duley
Science and Engineering B Tom Nalli
Non-teaching B Kathy Sullivan

ORIENTATION B 4
Joe Jackson, Jackie Stroud, John Weis

PARKING APPEALS B 3
John Burdick, Carrie Fried, Yogesh Grover

 SAFETY B 1
John Burdick

SCHOLARSHIP B 2
Sara Hein, Rich MacDonald

SPACE UTILIZATION B 11
Karen Gardner, Dan Lintin, Rich MacDonald

STUDENT SERVICES B 3
Kim Bates, Amy Hermodson

TEAMS COUNCIL B no limit
Cathy Faruque, Jean Leicester, Jo Stejskal

TECHNOLOGY B 5 TO 7
Marzie Astani, Russ Dennison, Win Lewis, Cathy Nosek, Dennis Pack,
Pat Paulson

WELLNESS B 6
Lynda Brzezinski, Gretchen Cohenour, Cindy Duley, Tim Hatfield, Nick Ruiz

ADDITIONAL

1. The Committee on Committee recommends that the functions of the Membership Committee be transferred to the Executive Committee. The current committee charge is as follows:

    A. to develop and implement the local membership campaign

    B. to verify the accuracy of the IFO membership records with the
        State IFO office each quarter.

    C. to advise the Faculty Association on the status of membership
    D. to send letters of intent via U.S. Mail to collect Fair Share dues for
        the academic year

2. The Committee on Committees recommends the following for membership on the Minne Remodeling Committee:
        Marianna Byman, Ruth Charles, Yogesh Grover, Amy Hermodson, David Robinson

3. Jan Karjala wishes to be removed from the Ad Hoc Compensation Committee and the Lyceum Committee

Motion Carried

Matt Hyle reported the following:

1. Met last week and accomplished next to nothing!
2. Removed a language that violated federal statues.
3. Discussions continuing on summer session formats.
4. More meetings in May
5. Hopeful that more progress can be made when the new
    Chancellor arrives in July.
6. MnSCU is against concept of Task Forces.
7. Added ten more items to the set of Delegate Assembly
    items.

G. Social Committee

Bill Ng reminded Faculty Senators that the IFO Honors Dinner Banquet is next Wednesday April 18^th at the Westfield Golf Course. Faculty retirees are: Dennis Battaglini (Physics), Don Gadow (English), Dean Feller (Math/Stats), Kent Cowgill (English), Susan Rislove (Children Center) ,and Mickey Ellenbecker (fall retiree). Another honoree will be our IFO President, Alex Yard. There will be a Social at 4:30, free appetizers, a Cash Bar and door prizes galore. Dinner begins at 6:30 with program for the honorees following. If missed the deadline for dinner reservation last Friday, one can still call up Kathy Schott to make a reservation. If can't come for dinner, come for the social. Faculty Senators are encouraged to attend and should encourage colleagues to come celebrate the many years of dedicated years of service of honorees.

 

1. Old Business

A. WSU Reg. 5-2 (See Meet and Confer Notes)
Affirmation Action Procedure clarification, postponed from March 19 Meet and Confer meeting because of absence of Tess Kruger.
The Senate approved a motion concerning the proposed revision of WSU Reg. 5-2 to ask at Meet and Confer:

--whether there are established guidelines defining "local," "regional,"
and "National" searches
--for clarification whether the proposed changes have any implications for
emergency searches.

Tess Kruger's Responses:

1. The Search Committee should define local versus Regional. May be should read as "local/regional." Either term is OK depending on specialty of area and availability of candidates. Tess Kruger stated that the particular Search Committee should decide.

2. "National" refers to a Probationary Search requiring advertising in a journal of some national recognition/reputation in a particular discipline. It used to be the Chronicle of Higher Education. National medium can vary by discipline and should be decided by the individual departments.

3. Emergency searches are for temporary hires, such as fixed-terms. Search process should follow regular search procedures, but can be done over a shorter time frame. Depending on circumstances should look at each case separately. Administration will no longer approve emergency searches for probationary hires.

S. Sloan/P. Miene moved to approve these understandings.

Motion Carried

B. IFO Secretary’s Compensation Package

Executive Committee moved to offer the WSU Faculty Association office secretary an annual paid vacation to be taken during the summer. The vacation will consist of 90 hours to be paid at the rate that prevailed during the academic year. This vacation benefit becomes effective after 5 years of satisfactory job performance.

Motion Carried

VIII. New Business

    A.   Outreach Planning (NB-A)

The administration has proposed an "Outreach Strategic Planning Session" for April 27 and 28. They are requesting six faculty members (one from each college and one from the library), in addition to the faculty that is currently on the planning committee, to attend this planning session on Friday (April 27) 5-8:30 p.m. and on Saturday (April 28) 8:30 a.m. - 4:30 p.m.

The goal of this meeting (40 participants) is to discover
common ground(s) for the long-term strategic direction for WSU outreach, not to determine needs for particular programs. Dr. Anne Sturdivant, a professional in the field of strategic organization development and planning, will guide the meeting.

D. Bratt/C. Summa moved to send to Committee on Committee for membership solicitation.
Motion Carried

  B. Institutional Review Board Changes (NB-B)

The administration forwarded a document on "Institutional Review Board Update". It informs the Faculty Senate changes in the Board’s Charge, Policies and Procedures, and Protocol Form. These changes will be effective on July 1, 2001. Any concerns should be brought to the attention of the IRB.

The changes bring the policy up to date, incorporating:

1) changes in the Board's appointment and procedure
processes approved by the Senate last October,
2) information on the federal requirement for completion of a human subjects education module,
3) revisions to the Protocol Form to include a newly required section on financial conflicts or interests, and
4) general updates to the policies and form in line with federal guidelines.

The following came from Grants Director Peterson:

This document was the result of a general annual review and update of the policy, involving a review of the regulations and sample protocol forms used at other universities. Brief summary of differences' follows:

General Changes:

Throughout the document the committee is now referred to as a federal regulatory board (as approved by Senate last fall). The new name of Institutional Review Board and IRB replaces references to Human Subjects Committee and HSC. References to Human Subjects Committee Request for Approval package (and the like) were changed to WSU IRB Request for Approval of Protocol. All places in the document where there is a reference to 45 CFR 46 were checked and the policy language compared to the federal regulations and modified as needed to match. Off the top of my head, I'd say most language changes were minor. I'd have to go back through every one of them to point out specific differences.

Specifically:

Introduction: Clarifies individuals not associated with the university also need WSU IRB approval to conduct research and that research that involves use of records with identifiable information on individuals at WSU also requires approval.

I. Statement of Principles includes citation of the three specific principles spelled out in the Belmont Report (principles adopted by the federal government). A sentence was added clarifying that federal regulations take precedence over WSU Policy if there's a discrepancy (so if federal regulations change our policy won't be in conflict and we will remain in compliance with the Feds).

II. Designation of IRB Review Board incorporates the list of principles that used to appear under old Statement of Principles with the responsibilities of the IRB. Under A., substantive changes include: i. new language specifying IRB must now also consider possible conflicts of financial interest (new federal policy) and j. researchers are required to complete an education module (new requirement imposed as of October 1, 2000). Under C., method of soliciting members was added as approved by the Senate last fall. Under E., there's a note that terms may be unlimited. (This allows departments to re-recommend the same faculty if they choose to do so. NOTE: Members appointed to the IRB are required to complete the same education module researchers must complete and the Chair must certify completion of an additional online OPRR education program, so some faculty may not choose to volunteer, while experienced faculty may have the option of continued service.)

III. Initial Review Process includes references to the aforementioned conflict of financial interest and education requirements. Back up Materials were updated. (These are directly from the regulations.)

ATTACHMENT A: Prior to this re-write, the education requirement was described in an addendum. Now it's part of the protocol form instructions. There's a spot for filling in the future web address for the WSU module and the Mayo Clinic module has been added as an additional alternative education site. (Note: The education requirement remains in effect even though the Instruction in proposed federal Responsible Conduct of Research policy is being re-visited.) In Part III, questions were updated and re-arranged to match regulations (A. was re-worded into A. and B. and more directions provided. C. 6. was added. In E. we provide a more complete definition of "at risk" and the list of possible risks was updated. In G., we've added a question on vulnerable populations (new NIH focus). A new section IV, Financial Conflicts of Interests was added to accommodate the new federal policy. (The questions used are the ones we ask in our current WSU Conflicts of Financial Interests Policy.)

VI. Checklist includes a more complete description of individuals covered by the federal education requirement. The Informed Consent section was re-designed to be more informative. Informed Consent Form guidelines were updated to match regs. Informed Consent Form sample gives more details on the Informed Consent process and possible waivers of the Informed Consent Form process.

Conclusion:

This is a very quick summary. Really, except for the four things mentioned in my cover letter to the President, most researchers won't notice much of a difference in the actual request for approval and the approval process. The only new thing that current researchers may not be aware of is that new financial conflict of interests' policy, but anyone applying to NSF and PHS is already familiar with those questions. If you want a more detailed analysis or if anyone has questions about any specific sections, I can go back through all the documentation and provide citations...but the Institutional Review Board Guidebook is 2-plus inches thick, so, suffice it to say, it might take me awhile to comb through it all again.

S. Sloan/R. Elcombe moved to receive the document.

Q1: How does the university suspend a research project being performed by a faculty?

A1: IRB forwards recommendation to President/VPAA/Dean and the supervisor takes action.

Q2: Who appoints and who gets to remove faculty on IRB?

Q3: Who controls the IRB? What’s the recourse of the faculty being given an IRB decision?

Q4: Where is the composition of committee coming from? Federal Regulation? For example, the composition of faculty numbers?

Q5: What is exact Fed language and what are interpretations?

Postponed and will be asking Grants Director Peterson to come Senate to help address (some of these) questions. Most of these questions deal with actions taken by the administration (supervisor to faculty).

C. Library Committee Report (NB-C)

The Faculty Library Committee forwarded two recommendations to Faculty Senate:

1. A report from Joe Mount on how the MnSCU Supplemental Library Funds were spent in FY2000
   on our campus. The committee would like to forward this report to the Senate as a matter of         
   information.

2. The Library Committee recommends that the Faculty Senate request of the Administration that
    the review of the new administrative arrangement for the library be delayed from this coming Fall
    until next Spring, a full year after the change has been made. {It was the general feeling of the
    committee that five months, most of them over the summer, was not enough time for a fair
    evaluation of the feasibility of the new reporting lines.}

Moved to accept this motion (#2) and forward to the administration at the next Meet and Confer.

Motion (#2) Carried

D. Review of Combination of HR and AA Positions

To seek at Meet and Confer the status of the review of the combination of HR and AA positions. The last thing that the Senate heard was that there was an external consultant for this review.

S. Smith/C. Summa moved to refer to Meet and Confer.

Concern about how the administration is combining jobs. Perception is that there is a piling on of duties on administrators of a particular gender.

M. Hyle/S. Smith moved to ask (at Meet and Confer) for record of excluded managers getting multiple duties during the last ten years.
Motion Carried

E. Faculty Course Webs

        Procedures were changed on Course Webs over spring break without any input from faculty.

1. FrontPage software is the endorsed PC courseware Editors.

D. Bratt/S. Smith moved to adjourn at 5:30 p.m.

Respectfully submitted,