Approved by Faculty Senate.
College of Business
Winona State University
Department: Administrative Information
Systems Revision Date: December 2000
Course Title: Information Resource
Course Number: AIS 335 Management
Credits: 3 Semester Hours Frequency of Offering: Yearly
Prerequisites: None Grading: Grade Only
- COURSE DESCRIPTION
- Catalog Description and Focus
A study of information and image media systems and the structures and
functions related to the planning, controlling, organizing, and leadership
activities of the information and image systems manager. Image media as
information storage include paper, micro-graphics, computer-output microfilm,
electronic forms and other forms of information generation, recording, and
storage. Focuses on image technology, computer-based records management
systems, archival management, forms design, control policies and proce-dures,
legal retention requirements, disaster prevention and recovery, information
value and security, and information as a critical organizational asset.
Identified information as an organizational asset and resource that meets
the criteria of creation, distribution, usage, maintenance, and disposition.
- Writing Flag
The Information Resource Management course provides contexts,
opportunities, and feedback for business students to write with
business-specific texts, tools, and strategies. The course emphasizes
writing as essential to academic learning and intellectual development and
reinforces the outcomes specified for the basic skill area of writing. The
course includes requirements and learning activities that promote students
- practice the processes and procedures for creating and completing
successful writing in their fields;
- understand the main features and uses of writing in their fields;
- adapt their writing to the general expectations of readers in their
- make use of the technologies commonly used for research and writing in
their fields; and
- learn the conventions of evidence, format, usage, and documentation in
- Course Objectives
Upon completion of this course, each student will
- Understand the purposes of records in business, how to keep them current,
and how to tailor a system for different needs.
1). Use the alphabetic, numeric, subject, and geographic systems for
storing and retrieving information.
2). Demonstrate mastery of the principles of sorting, coding,
indexing, cross-referencing, and storing information.
3). Apply the fundamental concepts and principles to simulated and/or
administrative information systems and materials.
b. Understand and apply principles and procedures for managing and
controlling business records and information.
1). Describe innovative records storage and retrieval systems,
automated systems, and other computer-related applications.
2). Apply computer technology including fundamentals of contemporary
computer architecture and touch keyboarding skills to enter and
manipulate text and data through word processing, database, spreadsheet,
desktop publishing, and presentation graphics software.
3). Discern the impact of information systems on society.
4). Illustrate and describe managerial roles, theoretical evolution,
and ethical and social responsibilities.
c. Apply the principles of form design to simulated forms and to
1). Demonstrate data interpretation and management skills, including the
acquire, evaluate, organize, maintain, interpret, and communicate
information using both manual and computer technology.
2). Describe principles of control, methods, and techniques.
d. Describe leadership characteristics and apply decision-making
strategies used by information resource managers.
1). Demonstrate computational skills including the ability to construct,
and make inferences from tables, charts, and graphs.
2). Write proposals, research reports, memoranda, and letters that include
inferences from and interpreting tables, charts, and graphs.
3). Explain work and organizational structures related to management
- e. Describe career, organizational and personal development.
1). Understand occupational clusters within business, marketing, and
information management for enabling students to develop a perspective of
career options in the business fields of management, administrative
information systems, administrative support, and information resource
2). Understand the basic purposes, issues, skills, nature of work,
and major concepts that undergird employment in one or more occupations
centrally associated with applying academic business content,
particularly related to information resource management and
administrative information systems.
- Course Outline
- The Field of Records ManagementAn Overview
1). Recordsclassification and use
2). Records Managementhistory, legislation, and a key organizational
3). Careers in information resource (records) management
b. Alphabetic Storage and Retrieval
1). Rules for indexing numbers in business names, organizations and
institutions, identical names, government names including computer
2). Alphabetic records storage--overview and terminology of
correspondence storage, paper correspondence records storage equipment
and supplies and procedures
- 3). Records retention, retrieval, and transfer; records center control
current trends in information resource management
- c. Subject, Numeric, and Geographic Storage and Retrieval
1). Need, advantages and disadvantages, arrangements, supplies, indexes,
procedures, and current trends
2). Overview, consecutive and nonconsecutive numbering methods,
numeric coding methods, and current trends
- Records Management Technology
1). Automated records systems
2). Image record usage, microfilm, integrated imaging and hybrid imaging
systems, imaging procedures and equipment, image system evaluation, and
- Records Control
1). Controlling records management programsessentials, creation, and
- Career Opportunities and Job Descriptions
1). Growth of information professions
2). Professional development in information resource management
- g. Card and Special Records
1). Equipment and supplies, storage methods, procedures, equipment
and supply selection
2). Current trends in records and information management
- APPLICATIONS AND ACTIVITIES
1. Professional Article Summaries and
Critiques Summarize three articles
from the Information Management Journal (a publication of ARMA (Association of
Records Managers and Administrators) International. Allow a one-paragraph,
three-sentence summary and an extensive critique following the guidelines
distributed during class.
2. Applications Submit all application exercises as indicated on
the assignment sheet attached to the syllabus each term.
3. Forms Design and Re-design Projects Collect a form from your
work place, campus, or the instructor. Re-design the form. Submit the form to be
redesigned, the redesigned form, and a keyboarded report identifying steps
toward improvement. Design a form based on a case distributed by the instructor and
submit a memo report. Describe the procedures and steps necessary to finalize
4. Collaborative Project Form a study group of three to five
individuals. Select an information resource management project at a place where
you work, on campus, or at a site designated by the instructor. Take snapshots
of the "before and "after" condition of the record system.
Keyboard a report outlining the steps in and outcomes of the project. Include
all the necessary statistics.
5. In-class Discussion Groups about Information Resource Management
Peoples Presentations, Educational Videos, and Textbook Cases and Problems
Present information discussed within assigned, in-class discussion groups. Assign
an individual to serve as recorder; the recorder is responsible for taking notes
that serve as a basis for a memo about the groups findings.
Course evaluation will be based on the following:
- Three journal article summaries.
- Forms redesign project.
- Forms design project.
- Collaborative group consulting project report.
- In-class discussion groups, including case studies and problems.
- Four unit exams and one final exam.
- Three ARMA rules tests.
- TEXTBOOKS AND RESOURCES
Smith, Judy R. and Norman F. Kallaus, RECORDS MANAGEMENT, 6th Edition,
Educational Publishing, 2002.
Ricks, Betty R., Ann J. Swafford, and Kay F. Gow, INFORMATION AND IMAGE
MANAGEMENTA RECORDS SYSTEMS APPROACH, South-Western Publishing
The Information Management Journal
Other journals and magazines that include information about information
management may be used with instructor approval.