Approved by Faculty Senate.
College of Business
Winona State University
Department:Administrative Information Systems Revision Date: December 2000
Course Title: Information Resource
Course Number: AIS 335 Management
Credits: 3 Semester Hours Frequency of Offering: Yearly
Prerequisites: None Grading: Grade Only
A study of information and image media systems and the structures and functions related to the planning, controlling, organizing, and leadership activities of the information and image systems manager. Image media as information storage include paper, micro-graphics, computer-output microfilm, electronic forms and other forms of information generation, recording, and storage. Focuses on image technology, computer-based records management systems, archival management, forms design, control policies and proce-dures, legal retention requirements, disaster prevention and recovery, information value and security, and information as a critical organizational asset. Identified information as an organizational asset and resource that meets the criteria of creation, distribution, usage, maintenance, and disposition.
The Information Resource Management course provides contexts, opportunities, and feedback for business students to write with business-specific texts, tools, and strategies. The course emphasizes writing as essential to academic learning and intellectual development and reinforces the outcomes specified for the basic skill area of writing. The course includes requirements and learning activities that promote students abilities to
Upon completion of this course, each student will
1). Use the alphabetic, numeric, subject, and geographic systems for storing and retrieving information.
2). Demonstrate mastery of the principles of sorting, coding, indexing, cross-referencing, and storing information.
3). Apply the fundamental concepts and principles to simulated and/or actual
administrative information systems and materials.
b. Understand and apply principles and procedures for managing and controlling business records and information.
1). Describe innovative records storage and retrieval systems, automated systems, and other computer-related applications.
2). Apply computer technology including fundamentals of contemporary computer architecture and touch keyboarding skills to enter and manipulate text and data through word processing, database, spreadsheet, desktop publishing, and presentation graphics software.
3). Discern the impact of information systems on society.
4). Illustrate and describe managerial roles, theoretical evolution, and ethical and social responsibilities.
c. Apply the principles of form design to simulated forms and to electronic forms
1). Demonstrate data interpretation and management skills, including the ability to
acquire, evaluate, organize, maintain, interpret, and communicate information using both manual and computer technology.
2). Describe principles of control, methods, and techniques.
d. Describe leadership characteristics and apply decision-making strategies used by information resource managers.
1). Demonstrate computational skills including the ability to construct, read, interpret,
and make inferences from tables, charts, and graphs.
2). Write proposals, research reports, memoranda, and letters that include drawing
inferences from and interpreting tables, charts, and graphs.
3). Explain work and organizational structures related to management and ergonomics.
1). Understand occupational clusters within business, marketing, and information management for enabling students to develop a perspective of career options in the business fields of management, administrative information systems, administrative support, and information resource management.
2). Understand the basic purposes, issues, skills, nature of work, and major concepts that undergird employment in one or more occupations centrally associated with applying academic business content, particularly related to information resource management and administrative information systems.
1). Recordsclassification and use
2). Records Managementhistory, legislation, and a key organizational function
3). Careers in information resource (records) management
b. Alphabetic Storage and Retrieval
1). Rules for indexing numbers in business names, organizations and institutions, identical names, government names including computer applications
2). Alphabetic records storage--overview and terminology of correspondence storage, paper correspondence records storage equipment and supplies and procedures
current trends in information resource management
1). Need, advantages and disadvantages, arrangements, supplies, indexes,
procedures, and current trends
2). Overview, consecutive and nonconsecutive numbering methods, numeric coding methods, and current trends
1). Automated records systems
2). Image record usage, microfilm, integrated imaging and hybrid imaging systems, imaging procedures and equipment, image system evaluation, and applications.
1). Controlling records management programsessentials, creation, and trends
1). Growth of information professions
2). Professional development in information resource management
1). Equipment and supplies, storage methods, procedures, equipment and supply selection
2). Current trends in records and information management
1.Professional Article Summaries and Critiques Summarize three articles from the Information Management Journal (a publication of ARMA (Association of Records Managers and Administrators) International. Allow a one-paragraph, three-sentence summary and an extensive critique following the guidelines distributed during class.
2. Applications Submit all application exercises as indicated on the assignment sheet attached to the syllabus each term.
3. Forms Design and Re-design Projects Collect a form from your work place, campus, or the instructor. Re-design the form. Submit the form to be redesigned, the redesigned form, and a keyboarded report identifying steps toward improvement. Design a form based on a case distributed by the instructor and submit a memo report. Describe the procedures and steps necessary to finalize the form.
4. Collaborative Project Form a study group of three to five individuals. Select an information resource management project at a place where you work, on campus, or at a site designated by the instructor. Take snapshots of the "before and "after" condition of the record system. Keyboard a report outlining the steps in and outcomes of the project. Include all the necessary statistics.
5. In-class Discussion Groups about Information Resource Management Issues, Resource
Peoples Presentations, Educational Videos, and Textbook Cases and Problems Present information discussed within assigned, in-class discussion groups. Assign an individual to serve as recorder; the recorder is responsible for taking notes that serve as a basis for a memo about the groups findings.
Course evaluation will be based on the following:
Smith, Judy R. and Norman F. Kallaus, RECORDS MANAGEMENT, 6th Edition, South-Western
Educational Publishing, 2002.
Ricks, Betty R., Ann J. Swafford, and Kay F. Gow, INFORMATION AND IMAGE
MANAGEMENTA RECORDS SYSTEMS APPROACH, South-Western Publishing Company, 2002.
The Information Management Journal
Other journals and magazines that include information about information resource (records)
management may be used with instructor approval.