Autodocs: Software for Federal Depository Libraries

Autodocs is an electronic check-in and shelflist system designed to be used with Microsoft Access 97 or later. It allows one to download an electronic shipping list to check-in and shelflist receipts without keying in shipping list data. There is a method of handling items that regularly arrive without a shipping list. Labels are generated only at the end of the session, not at the end of each shipping list, thereby reducing the number of wasted blank labels. with Autodocs 1.3, I have built in Stan Price's algorithm for sorting correctly by Sudoc number.

Detailed Explanation

Autodocs: A Federal Documents Check-in System a text file that introduces Autodocs and gives detailed features added to version 1.4.

FAQ and Guide

Autodocs: Frequently Asked Questions and User's Guide: now available in html here at the Autodocs server.

Download

Autodocs 1.4: in Zip file ready to download. Please register below if you download and use a copy of Autodocs. I will keep a list of people who are interested in Autodocs, so that I can keep you informed about upgrades. I will not use the list for purposes other than announcements. How to Load Autodocs.

Registration form

Your First Name:          
Your Last Name:           
Your Institution:         
Your Email address:       

How to load Autodocs

• Download the zipped copy from this site.
• If you do not already have such a directory, create a directory with the path c:\data\access. While it is not required to have Autodocs operate in a directory with this path, the path is the default path within Autodocs for finding the incoming shipping list, and things will go more smoothly all around if everything is in that directory.
• Unzip the autodocs directory into c:\data\access.
• You may want to print out and read the documentation files:
  1. autodocs readme first.txt -- General Information describing Autodocs
  2. autoFAQ.htm -- Frequently asked Questions and User's Guide
  3. procedures14.doc -- Check-in procedures for processing documents using Autodocs.
  
  (RTF is rich text format, and it can be opened in most word processors more advanced than Notepad.)
• Open Microsoft Access 97. Then find and open Autodocs.mdb in the directory that you unzipped it.
• To get the start page, click on the top tab labelled "Forms." Then click on the form named "Switchboard" and click on the "Open" button.
• Enjoy!