WSU Library Policies

Library Rooms & Space Usage
Library Policies
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Library Food & Drink Policy

We seek a balance between protecting our collections and equipment and acknowledging the increase in the popularity of using the Library building.  The Library's food/drink policy allows both. However we ask that you please remember and respect the students using the library. Also to better maintain the Library space please notify a Library staff member if you have spilled something, so that we can take action in cleaning this area to minimize damage to the facility and materials. For more information see our Leave No Trace Food & Drink Guidelines. Thank you.

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Noise & Cell Phone Policy

The Library is a quiet study area for WSU students. The second and third floors tend to be the quieter study spaces. We encourage the use of group study rooms for conversations and group work. However, the group study rooms are not sound proof. Students need to use indoor voices and be aware of students working in neighboring study rooms and nearby study areas.

The first floor has quieter group and individual study areas. The Information Gallery has equipment and students working in groups which may generate noise. Students are still expected to speak with indoor voices and be aware of those around them.

On entering the Library all cell phones should be turned off or silenced. If you need to answer a call, wait until you are outside the library. If you take a call near the library's entrance or on the first floor, remember to speak with an indoor voice and please respect students studying around you.

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Library Space & Room Usage (by type of space)

General Library Study Areas

Open Areas

  • Groups should use common sense and courtesy.  If a specific space is needed, faculty or campus groups should contact the Library Department Chair or the department’s Library Liaison.
  • Groups should be aware of others studying around them.
    Example: paralegal students need to use a specific area; coordinate with Liaison and Administrative Assistant; the liaison would create table tents and communicate with the rest of the Library staff.

Special Days (when open):

On a case by case basis library space may be used for events with the library department’s recommendation, which we think are appropriate to the Library’s mission (History day, constitution day).  Space requests because we have an excellent large space (Registration, testing etc.). This request needs to be given to the University Librarian.  

After considering the planned use, the library department would make a recommendation to the University Librarian based on common sense, courtesy, and after assessing the impact to core library services, library study space usage, and library hours.

Once the event is approved by the University Librarian, the event coordination will be through the designated Library contact person. The contact should work with the requesting group to:

  • Coordinate and communicate with the Dean of the Library and appropriate Library personnel.
  • Determine the minimum needs for space (# of chairs, tables). 
  • Coordinate and be responsible for requesting facilities services (set up and take down).
  • Coordinate cleanup with custodians, to protect collection and equipment in the Library.

During times when the Library is not scheduled to be open:

Requests should be submitted to the Dean of the Library.   This request should include date, time, location and the purpose for the use of Library space (why is the library is an appropriate space). The Dean of the Library may choose to designate a library staff member as the coordinator/library contact for an approved event.

Note: The group which is requesting Library space usage is responsible for coordinating all of the event’s needs. The library contact should work with the requesting group to:

  • Coordinate and communicate with the Dean of the Library and appropriate Library personnel.
  • Determine the minimum needs for space (# of chairs, tables).
  • Coordinate and be responsible for requesting facilities services (set up and take down).
  • Coordinate cleanup with custodians to protect collection and equipment in the Library.
  • In coordination with the Dean of the Library arrange for a mandatory minimum of one trained WSU security person, who will be stationed at the library entrance (if the library is closed).  Further security should be considered for the collection and equipment. Reason: The library is unique in that it has materials and equipment that should be protected when the public is in the library.

Group Study Rooms

Group study rooms are designated for group study for the WSU community. The rooms are not sound-proof, so please be courteous of your neighbors. To reserve a group study room, go to the WSU Library Study Room Reservation System. You will either need to be on campus using the internet or, if off campus, using the VPN on your laptop.

Please observe the following guidelines:

  • Please do not sign up for a room if you do not plan to use it.
  • Groups have priority and individuals using study rooms may be bumped – even if they have reservations.
  • If you do not show up 15 minutes after your reservation, others may use the room for the remainder of the time (until the next reservation).
  • A maximum of three hour per slot.
  • No more than two slots per week for each individual user.
  • Reservations cannot be made more than 7 days in advance.

Reservations in violation of the above polices will be subject to deletion by system administrators without notification. Please see the front desk for assistance.

The Dean of the Library will make final decisions regarding the prior scheduling of all library space usage. Please see the Dean of the Library or the Librarian on duty if you have questions.

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Classroom 102
The “Electronic Classroom” is central to the library’s mission in providing library instruction.

  • Priority is given to Library instruction of WSU students by library faculty.
  • Room 102 is available Monday – Friday, 7:30am – 5:00pm for use by outside (non-library) groups.
  • Reservations for functions other than library instruction of WSU students may be made up to seven days prior to the date.
  • A class or group not taught by library faculty may use room 102 for a maximum of three (3) class periods during a semester, pending availability.
  • Special events and meetings may be scheduled earlier with Library Administration approval. 
  • As demand warrants and scheduling permits, the room can be opened up during peak usage times for student overflow or study space.

Conference 109
The “Conference Room” is secondary to the library’s instruction mission.

  • Scheduling of non-library WSU uses will be decided on a case-by-case basis. Use the WSU Virtual EMS system https://wsu.scheduling.mnscu.edu to request a reservation.
  • Room 109 is available Monday – Friday, 7:30am – 5:00pm for use by non-library groups.
  • Up to three (3) hours per day may be scheduled by non-library WSU entities.
  • Senior seminar type classes (small classes under 15) with a Library/research component are allowed and may be scheduled (with Library Dean’s approval).
  • As demand warrants and scheduling permits, the room can be opened up during the evening for student overflow for study space.

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Library Facility Policies and Procedures

The Krueger Library building is a unique facility.  Unlike other campus buildings it includes materials and equipment that are accessible to all individuals that are in the physical building.  For this reason it is important that certain security standards must be in place when the library building is used for events, meetings, and other activities with people outside official WSU Library staff; requests for events outside official library hours require a different set of procedures.

The Krueger Library has the following items located in unsecured public areas: computers, books, DVDs, videotapes, CDs, microfilm equipment, microforms, printers, other technology equipment (DVD burners, zip drives, headphones etc.), original art (oil paintings, and sculpture).

If the building needs to be open at times other than the official building hours the following needs to occur:

  • Approval by the Dean of the Library. Coordination with the Dean of the Library and Library Department.
  • An approved Library staff person (student or staff member) that is trained to monitor front entrance and gate alarms.  If only a student assistant is available to work, a WSU security staff member will need to be present with the student worker.  Funding for the additional staff hours will need to be arranged by the party requesting usage of the facility.
  • Responsible WSU staff person (approved for security and Library procedures) to open the building and supervise the front entrance (this could be the same person, but a student cannot be solely responsible for the building).
  • The Library needs adequate time to schedule staff for a requested event (minimum 2 weeks).  Contact the Library’s Administrative Assistant (LAA).  The LAA will bring the request to the Dean of the Library and the Library Department.

For usage of a library study room during the summer:

  • Contact your Dean or supervising administrator, exhaust all possible space options outside the library (first priority for study rooms is for WSU students).
  • Next, have your Dean contact the Library's Administrative Assistant.
  • The Dean of the Library & Library Department will assess the need for usage of study room or library space.  Preference may be given to displaced full time staff and faculty that are teaching summer courses.
For events that require food and beverages:

We seek a balance between protecting our collections and equipment and acknowledging the increase in the popularity of using the Library building. The Library's food/drink policy allows both. Please contact the Dean of the Library for requests to use space in the Library.

For special events that must have food and/or beverages:

  • Approval by the Dean of the Library.
  • The Dean of the Library will notify and coordinate with custodial staff so that adequate custodial staff are scheduled for additional cleaning and checking of the facilities.
  • If possible, it is best that food and beverages be limited to a specific area. Food and beverages are not allowed in the following areas:  around computer equipment and microfilm areas.  It is best that food and beverages be kept a distance from the library materials (books and periodicals).

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Other Library Spaces: Designated for Library Staff Usage
Storage Areas
1st priority – usage for library related purposes

The Dean of the Library is the contact person for seeking approval and permission to use space for non-Library purposes. The Dean of the Library is responsible for and authorizes use of those areas.
Current non-library usage:

  • WSU records
  • Business Department brochures
  • Other pamphlets, catalogs

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