EMERGENCY PROCEDURES: WSU LIBRARY
Emergency Telephone Numbers (University/Library Personnel)
1) Notify full-time library staff or security on duty as soon as possible.
2) WSU Campus Security: dial extention 5555
|Fire or Evacuation of Building|
|Internet Use Policy|
|Technology Emergencies (& Seizure of Library Equipment or Records)|
|A call list of Library Administration &
Librarians is located at the back of this booklet.
For long distance calls an emergency calling card is available at the circulation desk.
Maps of each of the Library floors are shown below
1. Call 911 or 9+911 (notify library staff and security).
If you are unable to leave the injured student, direct another student worker or student to the nearest phone to call 911 with the above information.
If it is a non-emergency situation:
If it is a non-emergency situation:
|Fire/Emergency Evacuation of Building|
If alarms go off, and no emergency is visible (fire, smoke etc.)
1. Exit the Library (grab a portable phone if possible). Once outside the Library find a phone or cell phone. Library staff,WSU security (x5555), or student workers (in this order) will immediately call 911 or if using a campus phone call 9+911. Also use the public address system (x2221) to announce that everyone should take valuables and immediately exit the Library. NOTE: The PA system cannot be heard in the study rooms and offices.
2. Next call WSU security (5555) and inform them of the alarms. Then library staff person should deputize another employee (preferably a librarian or full time staff member) to help check the upper floors. Each should take a wing (East or West) and conduct a quick check of the 1st 2nd and 3rd Mezzanine floors and all study rooms and offices. Do not use elevators.
3. Exit the building.
Fire or Danger Visible in the
If a fire or building danger is present
1. The first person to become aware of a fire or emergency will sound an alarm and notify the appropriate emergency agency by dialing the universal emergency number 9+ 911 (from any campus telephone).
2. Notify library staff if available.
3. Library staff, security or student worker should make an announcement on the Library PA system (dial 2221) to evacuate all students, including study rooms and offices, and to not use elevators. People with disabilities should go to the main circular stairwell (or to the stairwell the furthest from the fire). After evacuation, building entrances and walkways should not be blocked.
1. Pull the nearest fire alarm. Fire alarms are located near exit doors, stairwells, and the main rotunda entrance (be aware of the closest alarm in your area).
2. Call 9+911 and notify WSU security (5555).
3. Security should make an announcement on the Library PA system (dial 2221). To evacuate all students, flash the building lights (located at the Circulation desk). Remember not to use elevators. If security cannot be found, you make the announcement (and do step 4).
4. Security should deputize two workers and check each should check one of the 3 library floors including study rooms and offices, to make sure all students are out of the library.
If fire is present and a danger and no full-time staff are available
The first person to become aware of a fire or emergency will sound an alarm and notify the appropriate emergency agency by dialing the universal emergency number 911 (from any campus telephone). At the sounding of the (fire) alarm, all building occupants will evacuate through the nearest exterior door; no building elevators will be used. If possible check all three floors including study rooms and offices. After evacuation, building entrances and walkways should not be blocked.
Upon the arrival of the fire department or other emergency agency, the caller will advise as to the location of the emergency, as specifically as possible. All building monitors will report individuals or groups that are not evacuated from the building to the fire department or emergency agency. Building occupants will only return to the building when the fire department or emergency agency gives approval for return.
Procedures for Evacuation of Persons with Disabilities:
Because of the difficulty in identifying and locating patrons with disabilities:
Upon notification by Security of severe weather outside alarms (or for closing the library call Tom Bremer- Dean of the Library)
1. Student workers should notify full-time staff (if available).
2. Basement door key are located at both the front circulation desk and the Information gallery. Grab the Emergency radio in the Circulation area, if possible.
3. Library staff should use library PA system (dial 2221) and flash the building lights (located at the Circulation desk) to notify students of severe weather and direct them to the basement door (near ILL office). At the Circulation desk, turn the building lights on and off to visually warn students. With the basement key library staff should unlock door and hold it open to direct students to safety. Information Gallery workers will walk the first floor to make sure students are moving to the library’s basement. If conditions permit, Library staff/assistants will check all floors including study rooms and offices.
Library staff are NOT required to accept verbal abuse.
If none of the above are available WSU Security and/or the Winona police should be called.
Harassment: Harassment is uninvited and unwelcome verbal conduct. Or it can be defined as: To annoy persistently after being been asked to stop. Call WSU security 5555 and the Winona Police at 9+911.
Internet Use Policy
Pornography: Child pornography is illegal, call immediately 9+911 (Winona Police) and 5555 (WSU Security).
Other pornography: See the Library Policy on pornography (we do NOT judge the materials that patrons look at, if a patron is harassed by another patron, call security to end harassment).
Meaning and Scope (content from
By providing information across the spectrum of human interests, and making them available and accessible to anyone who wants them, libraries allow individuals to exercise their First Amendment right to seek and receive all types of expression, from all points of view. Materials in any given library cover the spectrum of human experience and thought, even those that some people may consider false, offensive, or dangerous.
In the millions of Web sites available on the Internet, there are some—often loosely called “pornography”—that parents, or adults generally, do not want children to see. A very small fraction of those sexually explicit materials is actual obscenity or child pornography, which are not constitutionally protected. The rest, like the overwhelming majority of materials on the Internet, is protected by the First Amendment.
Obscenity and child pornography are illegal. Federal and state statutes, the latter varying slightly depending on the jurisdiction, proscribe such materials. The U.S. Supreme Court has settled most questions about what obscenity and child pornography statutes are constitutionally sound.
According to the Court:
Technology Emergencies (including Seizure of Computers, Library Records or Other Equipment)
1) Assess situation -- and troubleshoot problem.
If not solved or it is beyond our access to solve…
3) Call the Technical Support Center (TSC) to report problem.
If problem only affects a small number of computers or printer or its later in the night and a slow evening this may warrant reporting the problem via email to the TSC and Vernon/Nathan to deal with in the morning/next day. However if the printer server goes down and no printing is available to students and the library will be open for many more hours or its mid-terms/finals ---Janz/Gresham/Graetz should be called (login into to Sharepoint for Janz [see below], Gresham, and Graetz's contact information)
As of July 1, 2010 call:
OR Tom Bremer, Dean of the Library
Vernon or Tom will come in if needed to assess problem or decision will be discussed over the phone.
If it’s a major problem/emergency (and VL is not available) Staff or Librarian should call (please – students should not use this number unless an emergency and a library staff person is not available):
Ken Janz to report the full problem and description of what has been troubleshot (If Janz is not available see sharepoint for more people to call).
If police or other government organization request to remove WSU Library records, computers or other equipment, you need to follow the procedures below:
1. Inform a library staff member, on duty, of the request to seize library property (computers, library records, or other items house in the library).
2. If a library staff member is not on duty, notify WSU security.
3. Library Administration and WSU security should be notified immediately if equipment is removed from the library (phone numbers are located on the last page).
4. Request a receipt for the items to be removed.
Each item name/location
Name of official responsible for removal (contact phone number/e-mail)
Reason for removal
Location equipment will be housed outside of the library
Please request that equipment not to be removed until one of the three library personnel, noted in no. 3 above) are present and receipt has been received by designated library personnel.
|Bomb Threat Procedures|
Please go to the WSU Emergency Procedures Manual (purple flip chart located in each service area).
1. Notification: The person receiving the bomb threat
shall notify WSU Security immediately (5555) and the
Russ Dennison, Library Department Chair
For full list to call: Login into Sharepoint ( Icon on your work desktop, instructions in D2L). See left navigation bar, Click on "Librarians: Contact Info & Pictures.
If the assigned supervisor does not show to open the building and thus the building is not opened by the following times on the following days, please follow the procedures below
Emergency Contact list: Tom Bremer and Vernon Leighton are listed on our Emergency list webpage; and it mentions the sharepoint location. However since our students One option to consider is that we add all our contact numbers to this page (home phone numbers and /or cell numbers), so that sharepoint is not a barrier to calling a list of supervisors.