Chargebacks

Charges for any services or supplies purchased from on-campus locations are charged to cost centers through a chargeback process in the Business Office. Listed below are the various types of on-campus charges.

Badges

Departments may have name badges printed by the Campus Card Office. These items are charged to cost centers on a monthly basis. For questions regarding these types of charges please contact campuscard@winona.edu.

Bookstore

Departments may purchase items at the WSU Bookstore and charge them to a departmental cost center. Once a month the bookstore forwards the invoices for these items to the Business Office to be charged to the respective cost centers. For questions regarding these types of charges please contact wsubookstore@winona.edu.

Camps & Conferencing

Departments may incur charges for the use of the Tau Center or for the Alumni House if they have gatherings or people staying on campus. Please contact Adria Timm @ Ext 3900 for any questions related to these types of charges.

Car Logs

Departments who use Administrative vehicles will be charged mileage and or a daily rate at the end of each month. Please contact the vehicle’s responsible person for questions regarding these types of charges.

Central Stores

Charges for printer and fax machine paper are charged via the ISRS Consumable Inventory module. Please contact Linda Johnsrud @ Ext 2433 for any questions related to these types of charges.

Copy Cards

Most copy machines on campus have a card reader attached. When a copy card is swiped at the card reader the Campus Card system tracks each transaction, i.e., the number of copies, date, time and location of the copy machine. At the end of each month the Campus Card Office forwards the information to the Business Office to be charged to the respective cost centers. Please contact campuscard@winona.edu for any questions related to these types of charges. Rochester Campus: please contact Kristi Ziegler at kziegler@winona.edu.

Credit Cards

Credit card transactions are emailed to you every other Wednesday from WarriorSpace. For questions regarding purchasing, please contact purchasing@winona.edu. For questions regarding travel, please contact travel@winona.edu.

Facilities Services

Departments may incur charges for projects completed by Facilities Services. These charges are completed on a monthly basis. For questions regarding these charges, please contact facilities@winona.edu.

GeoScience Plotter Printing

Departments who use the GeoScience Plotter Printer will incur a charge. These charges are completed on a monthly basis. For questions regarding these charges, please contact Nikki Schossow @ Ext 5260.

Graduate Assistant Tuition

Charges for graduate assistant tuition are charged through the Business Office. Please contact studentpayroll@winona.edu for any questions related to these types of charges.

Information Technology Services

Charges for items such as: laptop rental, laptop charges, on-site charges and other ITS supplies along with media printing and printer repair are charged at the end of each month. Please contact techsupport@winona.edu for questions regarding these types of transactions.

Phone Charges (Local, Long Distance & Cell Phone)

All phone lines and cell phone calls are charged back to the respective departments. Detailed billings for cell phone usage are routed to supervisors each month. Questions regarding general telephone information, system instructions, usage, installations, voicemail, or the directory should be directed to techsupport@winona.edu.

Motor Pool

Departments who use a fleet motor pool vehicle will be charged once they return from the trip. For questions regarding motor pool charges please contact facilities@winona.edu.

Postage

Incoming mail is delivered to all departments before noon, Monday through Friday. Outgoing mail leaves the campus approximately 3pm daily. Personal mail may not be metered with university postage and should be placed in US mail drop boxes.  Foreign mail should be identified by placing a rubber band around the envelope(s). Postage charges are completed through the Consumable Inventory module. If you have questions regarding these types of charges please contact mailroom@winona.edu.

Publications and Print Shop

All copying done in the Print Shop is billed to departments via the Cost Allocation system. Individuals will be asked to complete an invoice form at the time the job is submitted for printing. Please contact Darlene Stetter @ Ext. 5028 for questions regarding these types of charges.

Winonan

If a department places an advertisement or announcement in the Winonan, the charge for the ad will be processed through Cost Allocations. Please contact trahim@winona.edu for questions regarding these types of charges.