Classified positions include positions which are covered by the AFSCME, MAPE, MMA or MNA bargaining agreements or the Managerial Plan or Commissioner’s Plan.

Filling a classified position on a temporary or permanent basis requires a position description that has been through the formal classification process. If you want to hire a position that has not already been established through the classification process, see the position descriptions website for next steps.

Filling a Classified position on a permanent basis: 

Review the Conducting a Search webpage and utilize the searches for all other positions section of the Search Toolkit. 

Filling a Classified position on a temporary basis:

To hire a temporary classified employee or extend a temporary classified employees appointment, please complete the Classified Request to Fill Form.    

Unclassified positions include positions which are covered by the IFO or ASF bargaining agreements or the Administrators Plan. 

Filling an ASF or Administrators position on a temporary or permanent basis requires a position description that has been through the formal range assignment process. If you want to hire a position that has not already been established through the job audit process, see the position descriptions website for next steps.

Filling an IFO position requires a Notice of Vacancy on the current template. This does not apply to adjunct appointments. See the adjunct appointments section of this page for details on hiring adjunct faculty. 

Filling an Unclassified position:

Review the Conducting a Search webpage and appropriate section of the Search Toolkit.  

Circumstances may dictate that faculty tasks cannot be accomplished within the workload of permanent faculty, including overload. When the President/designee determines that such conditions exist s/he may authorize adjunct appointments in accordance with the following principles:

• To meet temporary staffing needs due to enrollment increases for which normal full funding is not provided
• To meet temporary staffing needs when faculty are reassigned to other duties or who are on sabbatical or on other leaves of absences
• To teach courses requiring special expertise and/or meet special programmatic needs of departments, such expertise and needs that cannot otherwise be provided by the faculty within the department

Process for Hiring a New Adjunct

The hiring department initiates an electronic Adjunct Pool Form.

The adjunct candidate provides information relating to their expertise and if they have current employment at another state agency as this may affect how the person is paid and may require placement on the IFO contract salary schedule. The adjunct candidate will be asked to attach a copy of a current CV/Resume and Unofficial Transcript to the form.

Once the adjunct candidate submits the information, the Chair will receive an email indicating the form is ready for review. The Chair will need to confirm the qualifications of the candidate in order to meet the Higher Learning Commission (HLC) and program accreditation requirements pertaining to faculty qualifications. Once the Chair approves the online application, an email will be sent to the Dean for review.

The Dean will review and initiate the hire of the new adjunct utilizing the Adjunct Pool Form. When the Dean initiates a hire:

• The Chair is notified and may contact the adjunct with assignment details.
• Human Resources is notified and will send a Welcome Email to the employee requesting official transcripts. Human Resources will also initiate a Minnesota State Secure Token email to the employee. Once the employee activates the Secure Token, a StarID and Tech ID are created and the employee will be asked to submit the following information: name, personal information, contact information, emergency contact information, I-9 information and prior pension service information.
• The Minnesota State Secure Token must be activated by the new hire before their name can be entered into the Term Course Schedule tab in the Curriculum Management system. Curriculum Management will feed the information into FWM at which time assignment details must be approved.

If a class is cancelled

If a class is cancelled after the record in FWM has been approved and processed, update the Curriculum Management system and then immediately email Human Resources to stop the pay as soon as possible. The Curriculum Management system will update FWM to show that the class is no longer being offered.

This following is an overview on hiring for assignments that are very short or the employee is from another state agency.  These procedures provide guidance for a supervisor who wants to hire a non-WSU employee to complete a short-term project or assignment. The supervisor must complete the applicable process above prior to any work being completed by the employee.

1.  Hiring supervisor must first determine if the employee is:
• Employed by another Minnesota State institution or Office of the Chancellor
• Employed by another state agency, i.e. Dept of Health, Dept of Education, etc.
• Not employed by the state
  
  
2. Based upon the determination above, hiring supervisor follows the applicable process below:
   
   
• Shared Employee Agreement | The employee is employed within Minnesota State(formerly intra-agency hire).
• Shared Employee Agreement Guidelines (PDF)
• Shared Employee Flowchart (PDF)
• Shared Employee Agreement Form (Word)
  
  
• Inter-Agency Hire | The employee is employed by another state agency
• Complete a blanket order requisition in Marketplace and work with the WSU Business Office to complete an Inter-Agency Agreement
  
  
• External Contract Hire | The employee is not employed through the State of Minnesota       
• Visit the WSU Business Office Hiring Procedures for Non-State Employees.