New Faculty/Staff Tips & Tools

The Human Resources Office provides the resources on books, copy machines, class rosters, email and more for new faculty/staff members of Winona State University. 


Prior to the beginning of the Academic year, you can submit your textbook requisition to the Winona State University Bookstore

If you have any questions or need any assistance please contact the bookstore by:
Phone: 507.457.2373


Book order information is emailed to faculty when the semester schedule information is compiled. You may submit your textbook requisitions online. Click “Faculty Adoptions” on the home page. To obtain your user name/password (or for any questions) contact: 

Pat Wolfgram
Textbook Manager

The bookstore is located in Hill Theatre (HT) 100
Phone: 507.285.7202

You need a Copy Machine Card in order to make copies on any copy machine in the university. Your department assistant should have a card that you can use. If you need your own card, contact Sandy Schmitt in the Business Office at 507.457.5067.


Copy machines are located in the General Faculty office suite, East Hall (EA) 201; Computer Science and Social Work office suite, Science/Technology (ST) 128; Business Faculty office suite, Student Services (SS) 313; Nursing office suite, Health Science (HS) 107 and the Student and Campus Services area, SS128. You may obtain a key to a copier suite by contacting your WSU-R administrative assistant (see the “Office Keys” section of this handout). Copiers are available for faculty and staff use only. They are activated by an access code which is specific to your department. You may obtain the code by contacting your WSU-R administrative assistant.

Your campus email address is your first initial and your last name (no spaces) i.e., The Technical Support Center creates your email account as soon as you are active in the personnel database. If you have any questions and/or concerns regarding your email account, contact the Tech Support Center at 507.457.5240.

Stop into the Campus Card Office in Maxwell 227 to have your ID card processed. If you have any questions, contact Sue Groth at 507.457.2480 or visit the Campus Card Website.


Staff ID cards are made at the circulation desk in Goddard Library. Your ID photo will be taken in the library, and an ID card will be made while you wait. This card will also have your Warrior ID number on it, which you will need for various other uses on campus.


Contact your department chair or department administrative assistant and ask them to complete a Key Request Form and submit it to the Facilities Department. Please request your key early enough so it will be ready on your first day at WSU. Keys that are requested for adjunct faculty need to be requested by, signed for, and picked up by the department chair or dean. Facilities will notify the employee when the key is ready. Employees must pick up the key in person.


The form to request an office key for WSU-R offices may be obtained from your administrative assistant. The assistant will help you fill it out and you will need to sign it. The signature makes you responsible for the returning of the key when you vacate your office. The form will be turned in by your assistant after all signatures are acquired. Your assistant will inform you when the key is available to be picked up.

Faculty check out keys to their office and must return them at the end of the semester or academic year, if you will not be teaching during the next academic period. Commuter and adjunct faculty must return keys at the end of the semester for which they are teaching at Rochester.

Schedule an appointment to pick up your laptop.

Anyone wishing to use the parking facilities at WSU must register their vehicle by purchasing a parking permit. Application and registration can be done at Parking Services, 2nd floor Maxwell, or by printing out and sending the completed application to: 

Parking Services
Maxwell 233, P.O. Box 5838
Winona State University
Winona, MN 55987

Applications are available online. 

Direct any questions or concerns pertaining to parking to:

Parking Services 


All students, faculty, and staff pay a parking/access/security fee. Faculty and staff pay a parking fee based on their status as employees. Parking is only allowed in designated parking lots or at parking meters. The far eastern portion of the East parking lot (space east of the concrete divider) and the most southern part of the West lot (space south of the concrete divider) has been designated for faculty and staff parking only. Faculty and staff wishing to park in these lots must display the parking sticker issued to them when they paid for parking. 

For further information, please contact: 

Kristi Ziegler


If a phone has not already been set up in your department for you, call the Technical Support Center at extension 5240 to request a phone line, voicemail and a long distance dialing code. To dial any campus phone number from your on-campus line, you only have to dial the last 4 digits.


If a phone has not already been set up in your department for you, please call your department administrative assistant to request a phone line, voicemail and a long distance dialing code. To dial any Rochester campus phone number from your on-campus line, you only have to dial last 4 digits. To dial any Winona campus phone number from your Rochester-campus line, you only have to dial 33, then last 4 digits. Additional instructions for both the telephone and voicemail systems are available on the ITS web page.

Log onto the State of Minnesota Self Service website. Your user ID is your SEMA4 ID (if you don’t have a SEMA4 ID, contact HR at 507.457.5005) and your password is set to the last 4 digits of your social security number. 
  • This is the website you’ll use to:
  • Sign up for insurance benefits
  • View your pay stub
  • Change your W-4
  • Access copies of your W-2
  • Enter and/or change your direct deposit
  • View insurance beneficiary/dependent listings
  • Enroll in tax sheltered annuity (403)b
TLT provides learning opportunities and project support to faculty and staff members on both Winona and Rochester campuses. Contact them directly for more information regarding classroom support:

Winona Campus
Maxwell Hall 130B

Rochester Campus
Room GL 135