As we work to remain operational during this evolving Coronavirus (COVID-19) health alert, we are providing some key strategies and resources to help you shift to working remotely and understand the staffing policies and procedures during this time.
Quick Steps for Success
Technology & Access
Access to technology and a reliable internet connection are just two of the things you need to consider when you work remotely.
Our Information Technology team will work with you to ensure you have the correct technology.
If there is a possibility that you will need to work remotely, be sure to bring your laptop, charger, and essential materials home after work each day.
Be sure that you have the contact information for your supervisor, department chair or dean.
Also have the contact information for technical assistance and colleagues with similar duties so you can maintain connection and collaboration.
Know Your Tools
If you don’t traditionally work remotely, try accessing your key systems and materials as soon as possible in order to ensure a smooth transition should the time come.
Make sure that your team and colleagues know how to contact you.
Look at the technology tools that can help you connect and maintain communication with your coworkers.
Use Security Best Practices
Continue to employ the security best practices as you work remotely.
If you are working with sensitive information, be sure to keep any paperwork secured and to lock your computer when you are not using it. Situations like this are prime phishing opportunities and bad actors.
Prioritize Your Workload
Talk with your supervisor, department chair, dean and colleagues to determine what is the most important work to complete during your time working remotely.
Update Your Meetings
Look through your calendar and add Zoom options.
Practice using Zoom for communication and screen sharing to maintain team dynamics and continue to collaborate.
Consider using a Teams site to enhance collaboration and file sharing.
Know Your Backups
If you or a family member are sick or if you are unavailable, know to whom you can hand off essential work.
Learn New Skills with LinkedIn Learning
If you haven’t already done so, activate your LinkedIn Learning account and learn something new.
Take Care of Yourself
Stand up, stretch and move. Your body is designed to move, not to remain in a static posture for long periods of time.
Take short breaks throughout the day to stretch or talk a walk. There are many fitness resources and workout videos online. Here are a few you might like to start with:
Support Your Mental Health
Working from home can be challenging--especially if you are caring for children or other family members. And with the constantly evolving situation around the COVID-19 pandemic, stress levels are high.
If you could use some mental health support, the Employee Assistance Pgrogram provides confidential counseling resources to employees who are struggling with life matters that impact their personal well-being.
Learn more about EAP Work/Life counseling services or contact LifeMatters at 1.800.657.3719.
Many of you have settled in to your “home office” this week. For some that might be a fancy set-up with all the amenities one could want, while for others it might be a card table in the toy room.
Here are a few tips to make laptop use more comfortable with whatever equipment you have available.
For those who occasionally use a laptop:
- Larger muscles control the neck/head position, so you are better off sacrificing neck posture rather than wrist posture.
- Find a chair that is comfortable and that allows you to sit back.
- Position your laptop in your lap or on a table for the most neutral wrist posture that you can achieve.
- Angle the laptop screen so that you can see this with the least amount of neck deviation.
For those who use primarily work on a laptop:
- Use a separate keyboard and mouse if at all possible. You should be able to connect a keyboard and mouse directly to the laptop or to a docking station.
- Position this on your desk/work-surface in front of you so that you can see the screen without bending your neck. This may require that you elevate the laptop off the desk surface using a stable support surface – whether that is a monitor stand or even a stack of books.
- If you have access to an external keyboard, mouse and monitor, follow the postural guidelines for working at a computer workstation from OSHA
Learn more tips for laptop users published by the University of Minnesota.
Want to make Zoom meetings a little more fun?
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