Acquisitions & Collections Development

In the support of teaching, learning and research at Winona State University, collection development is of the utmost importance. Librarians work with the University's academic departments to build, plan and review the library's collections that are essential to the curricular needs of faculty and students. 

Considerations for item selection and acquisition include:

  • Use in teaching, learning and research
  • Scope and scholarly content
  • Reputation of the source and/or author
  • Depending on the discipline, the currency is preferred (example: nursing and computer science books older than five years generally are not purchased)
  • Ease of use and accessibility for users
  • Cost of an item or resource and any ongoing fees


Fund Allocation

Available funds are allocated to academic departments based on an allocation formula. This formula utilizes the following department-based information: number of new course offerings, credit hours, majors and FTE faculty. The results of the calculations are added to a base allocation (currently 2% of available funds) and the total if the amount available to each department for discretionary purchasing.

Allocated funds are reserved for the exclusive use of the department until March 1. At that time any remaining funds will revert to a library general fund to be used to acquire resources identified by the WSU community as a whole.

While subscriptions are not charged against an individual department's funds, each subscription is associated with the initiating department.


Orders are first sent to the library liaison for review, who then sends the order to the Acquisition Department.


Orders received after funds have been exhausted will be placed in a backlog. Unless otherwise advised, these orders will be placed once funds are available. 

As of September 2013, these are the procedures for binding a thesis/SIP Project at the Krueger Library, Winona Campus:

1. Students pay for binding at the WSU Warrior Hub Cashier (209 Maxwell Hall) prior to their appointment to drop off their Thesis/EBP at the Krueger Library. The Cashiers Office will only accept a written check or cash and cannot accept credit or debit cards. Current pricing is listed below:

 Quantity    Price (includes all shipping charges)
 1    $40
 2    $70
 3    $100
 4    $130
 5    $160
 6    $190
 7    $220
 8    $250
 9    $280
 10+    $310 + $30 per additional thesis

2. Schedule an appointment with Brian Ohm ( in the Krueger Library Acquisitions Departments to drop off the thesis. At this appointment students will deliver:

  • At least three “ready to be bound” copies of Thesis/EBP Project
  • Research Project Completion Certificate from (binding certificate)
  • Receipt from the Cashier’s Office (507.457.5142)

Library Acquisitions staff will accept the thesis copies and sign the Research Project Completion Certificate (binding certificate). They will also make copies of your payment receipt and binding certificate. A copy will be returned to you with your original receipt. The original Research Project Completion Certificate (binding certificate) will be forwarded to the appropriate WSU Office (such as the School of Graduate Studies Office).

3. Binding generally takes four to six weeks. When the bound Thesis/EBP Project arrives back to the Krueger Library from the bindery, one copy will remain at the Krueger Library. The remaining bound copies are forwarded to the appropriate WSU Office (such as the Office of School of Graduate Studies (Winona Campus) to distribute to the Thesis/EBP student group).