{"id":2194,"date":"2024-08-07T10:37:00","date_gmt":"2024-08-07T15:37:57","guid":{"rendered":"https:\/\/www.winona.edu\/student-life\/?page_id=2194"},"modified":"2026-03-26T09:10:39","modified_gmt":"2026-03-26T14:10:39","slug":"manage-a-club","status":"publish","type":"page","link":"https:\/\/www.winona.edu\/student-life\/clubs\/student-senate\/manage-a-club\/","title":{"rendered":"Manage a Student Organization"},"content":{"rendered":"\n<p class=\"is-style-text-intro wp-block-paragraph\">Whether you are a long-time leader or brand new to club leadership, here are the resources you need to help ensure your club succeeds.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are looking to join a club, head over to the list of&nbsp;<a href=\"https:\/\/www.winona.edu\/student-life\/clubs\/student-clubs\/\" data-type=\"page\" data-id=\"2021\">clubs and organizations<\/a>&nbsp;at WSU.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have questions or concerns, email the ASO Director at&nbsp;<a href=\"mailto:aso@winona.edu\" target=\"_blank\" rel=\"noreferrer noopener\">aso@winona.edu<\/a>.&nbsp;<\/p>\n\n\n\n    <div class=\"panel panel--white\">\n        <div class=\"panel__container\">\n            <div class=\"panel__intro\">\n                        <\/div>\n            \n\n<h2 class=\"wp-block-heading\">Keep Official Club Status<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Being an active club or organization at WSU is a privilege, and it takes work from club leaders to keep a club going.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Your club or organization must maintain an active status to receive any funding.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Requirements for Active Status<\/h3>\n\n\n\n<ol start=\"1\" style=\"list-style-type:1\" class=\"wp-block-list\">\n<li>Have at least 10 active club members who are students currently enrolled at WSU<\/li>\n\n\n\n<li>Participate in at least one club fair<\/li>\n\n\n\n<li>Complete the&nbsp;Annual Club and Organization Registration Process&nbsp;including the President\u2019s, Treasurer\u2019s, and WSU Advisor\u2019s contact information. Also include the current membership roster and club constitution by the deadline.<\/li>\n\n\n\n<li>Ensure your advisor fills out the Advisor Agreement Form. This will be automatically emailed to the advisor annually.<\/li>\n\n\n\n<li>Complete a&nbsp;<a href=\"https:\/\/www.winona.edu\/student-life\/clubs\/student-senate\/manage-a-club\/club-funding\/\" data-type=\"page\" data-id=\"2206\">Semester Financial Review<\/a>&nbsp;(SFR) each semester you receive funding from Student Senate.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Maintain Your Club Directory Entry<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Make sure your&nbsp;<a href=\"https:\/\/www.winona.edu\/student-life\/clubs\/student-senate\/manage-a-club\/registration-process\/\" data-type=\"page\" data-id=\"2197\">club&nbsp;information is up to date<\/a>&nbsp;in the Club Directory! This is one of the main ways that students learn about clubs on campus, so make it easy for them to connect with you.<\/p>\n\n\n        <\/div>\n    <\/div>\n\n\n\n\n    <div class=\"panel panel--white\">\n        <div class=\"panel__container\">\n            <div class=\"panel__intro\">\n                        <\/div>\n            \n\n<h2 class=\"wp-block-heading\">Request Funding<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Each year, official clubs and organizations can request money to cover club activities. However, funding is not guaranteed, and there are limits on the total amounts awarded.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If your club receives any funding, you will need to complete a financial review each semester.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Learn more about&nbsp;<a href=\"https:\/\/www.winona.edu\/student-life\/clubs\/student-senate\/manage-a-club\/club-funding\/\" data-type=\"page\" data-id=\"2206\">requesting funds for your club<\/a>.<\/p>\n\n\n        <\/div>\n    <\/div>\n\n\n\n\n    <div class=\"panel panel--white\">\n        <div class=\"panel__container\">\n            <div class=\"panel__intro\">\n                        <\/div>\n            \n\n<h2 class=\"wp-block-heading\">Plan Travel &amp; Make Purchases<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As you organize club events, you may need to follow university processes for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.winona.edu\/business-office\/travel\/\" data-type=\"link\" data-id=\"https:\/\/www.winona.edu\/businessoffice\/travel.asp\">Club Travel<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www2.winona.edu\/businessoffice\/forms.asp\" data-type=\"link\" data-id=\"https:\/\/www2.winona.edu\/businessoffice\/forms.asp\">Purchasing Forms<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/winonastate.catertrax.com\/\" data-type=\"link\" data-id=\"https:\/\/winonastate.catertrax.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Catering from Chartwells<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.winona.edu\/event-planning\/\" data-type=\"link\" data-id=\"https:\/\/www.winona.edu\/event-planning\/\">Room Reservations<\/a><\/li>\n<\/ul>\n\n\n        <\/div>\n    <\/div>\n\n\n\n\n    <div class=\"panel panel--white\">\n        <div class=\"panel__container\">\n            <div class=\"panel__intro\">\n                        <\/div>\n            \n\n<h2 class=\"wp-block-heading\">Attend ASO Meetings<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Alliance of Student Organizations is the overarching structure that manages recognized student organizations (RSOs) at WSU.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The ASO director is an appointed individual through Winona State Student Senate who oversees all official WSU clubs and organizations. They also coordinate all club fairs, Student Leadership and Involvement Awards, Warrior Game Day Experience Days and mandatory ASO meetings.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">ASO meetings occur at least three times per semester and are mandatory for all club leaders to attend.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At ASO meetings, you\u2019ll learn important information about maintaining your club, opportunities to get your club involved on campus, required upcoming events and other updates from Student Senate.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have questions or concerns, email the ASO Director at&nbsp;<a href=\"mailto:aso@winona.edu\" target=\"_blank\" rel=\"noreferrer noopener\">aso@winona.edu<\/a>.<\/p>\n\n\n        <\/div>\n    <\/div>\n\n\n\n\n    <div class=\"panel panel--white\">\n        <div class=\"panel__container\">\n            <div class=\"panel__intro\">\n                        <\/div>\n            \n\n<h2 class=\"wp-block-heading\">Promote &amp; Grow Your Club<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Learn how to&nbsp;<a href=\"https:\/\/www.winona.edu\/event-planning\/\" data-type=\"link\" data-id=\"https:\/\/www.winona.edu\/event-planning\/\">reserve a room<\/a>&nbsp;for regular club meetings or get a table in Kryzsko Commons.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can also&nbsp;<a href=\"https:\/\/www.winona.edu\/student-life\/clubs\/student-senate\/manage-a-club\/promote-a-club\/\" data-type=\"page\" data-id=\"2202\">sign up for club fairs<\/a>&nbsp;or participate in the&nbsp;<a href=\"https:\/\/www.winona.edu\/about\/news-events\/warrior-game-day-experience\/\" data-type=\"link\" data-id=\"https:\/\/www.winona.edu\/about\/news-events\/warrior-game-day-experience\/\">Warrior Game Day Experience<\/a>. These are great ways to get your club in front of potential new members.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you want to advertise your club events and simply share the fun stuff your club is doing, here\u2019s some campus resources you could use:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2837\" data-type=\"link\" data-id=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2837\" target=\"_blank\" rel=\"noreferrer noopener\">Submit events to the WSU Event Calendar<\/a><\/li>\n\n\n\n<li>Get help with <a href=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceCatalog?CategoryID=919\" data-type=\"link\" data-id=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceCatalog?CategoryID=919\" target=\"_blank\" rel=\"noreferrer noopener\">poster design<\/a> and <a href=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2839\" data-type=\"link\" data-id=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2839\" target=\"_blank\" rel=\"noreferrer noopener\">publish digital signs<\/a> to promote your event<\/li>\n\n\n\n<li><a href=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2740\" data-type=\"link\" data-id=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2740\" target=\"_blank\" rel=\"noreferrer noopener\">Create an official WSU club social media account<\/a> or <a href=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2742\" data-type=\"link\" data-id=\"https:\/\/services.winona.edu\/TDClient\/120\/WSUServicePortal\/Requests\/ServiceDet?ID=2742\" target=\"_blank\" rel=\"noreferrer noopener\">collaborate on content with the WSU social media team<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">From name badges to bulk printing and more, explore all the services available in the <a href=\"https:\/\/services.winona.edu\/\" data-type=\"link\" data-id=\"https:\/\/services.winona.edu\/\">Winona State Service Portal<\/a>.<\/p>\n\n\n        <\/div>\n    <\/div>\n\n\n\n\n    <div class=\"panel panel--white\">\n        <div class=\"panel__container\">\n            <div class=\"panel__intro\">\n                            <div class=\"h3\">Contact Student Senate<\/div>\n                        <\/div>\n            \n\n<div class=\"wsu-block grid grid--33\">\n    <div class=\"wsu-block contact-card mb-1\">\n   <div class=\"contact-card__content\">\n       <div class=\"contact-card__title h4\">\n           Student Senate\n       <\/div>\n       <div class=\"contact-card__subtitle h4\">\n           109-110 Kryzsko Commons\n       <\/div>\n       <div class=\"contact-card__description\">\n           <p style=\"font-weight: 400\">507.457.5316<\/p>\n\n       <\/div>\n       <a class=\"wsu-link contact-card__link\" href=\"mailto:studentsenate@winona.edu\" target=\"_blank\" title=\"\">Email Student Senate<\/a>\n   <\/div>\n<\/div>\n<div class=\"wsu-block contact-card mb-1\">\n   <div class=\"contact-card__content\">\n       <div class=\"contact-card__title h4\">\n           Student Organization Funding &amp; Account Inquiries\n       <\/div>\n       <div class=\"contact-card__subtitle h4\">\n           \n       <\/div>\n       <div class=\"contact-card__description\">\n           \n       <\/div>\n       <a class=\"wsu-link contact-card__link\" href=\"mailto:senatetreasurer@winona.edu\" target=\"_blank\" title=\"Email Senate Treasurer\">Email Senate Treasurer<\/a>\n   <\/div>\n<\/div>\n<div class=\"wsu-block contact-card mb-1\">\n   <div class=\"contact-card__content\">\n       <div class=\"contact-card__title h4\">\n           ASO Director\n       <\/div>\n       <div class=\"contact-card__subtitle h4\">\n           \n       <\/div>\n       <div class=\"contact-card__description\">\n           \n       <\/div>\n       <a class=\"wsu-link contact-card__link\" href=\"mailto:aso@winona.edu\" target=\"_blank\" title=\"\">Email ASO Director<\/a>\n   <\/div>\n<\/div>\n<\/div>\n\n\n        <\/div>\n    <\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Whether you are a long-time leader or brand new to club leadership at WSU, here are the resources you need to help ensure your club succeeds.<\/p>\n","protected":false},"author":12,"featured_media":0,"parent":2169,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":""},"categories":[],"tags":[8,16],"class_list":["post-2194","page","type-page","status-publish","hentry","tag-kba","tag-legacy"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/pages\/2194","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/comments?post=2194"}],"version-history":[{"count":18,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/pages\/2194\/revisions"}],"predecessor-version":[{"id":6314,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/pages\/2194\/revisions\/6314"}],"up":[{"embeddable":true,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/pages\/2169"}],"wp:attachment":[{"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/media?parent=2194"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/categories?post=2194"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.winona.edu\/student-life\/wp-json\/wp\/v2\/tags?post=2194"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}