Forms & Guides

For quick access to tax and requisition forms, the Student Payroll Office has compiled a list of student and supervisor forms and guides, including the payroll schedule and the online timesheet manual. 

Students

Acceptable Documents for I-9 (PDF) – This list includes all the documents that can be presented for the I-9 Form.  
Guide for Electronic Timesheet (PDF) - This is a student guide regarding how to enter time worked on the student eTimesheet.
On-Campus Job Sites (PDF)-- All of the the WSU departments with student employment positions are listed here.
Pay Schedule (PDF) – This is the current schedule of pay periods for all WSU employees.

Supervisors

Coaching and Corrective Action Form (PDF) – If corrective action is needed to improve a student employee’s performance, document the steps taken with this form. 
Example Application Form (PDF) – This is an example of an application a supervisor may ask students to complete when applying for a student employment position.
Example Evaluation Form (PDF) – This is an example of a student employee performance review form.
Example Interview Form (PDF) – This is an example of questions a supervisor may use when interviewing candidates for a student employment position. 
FICA Withholding Form (PDF) – This form authorizes FICA taxes to be withheld from students’ paychecks. It must be completed for students planning to work more than 30 hours per week.  
Request for Lump Sum Position (PDF) – Use this form to request that a position be created to allow compensation in the form of lump sum payment/s rather than with the use of hourly timesheets.

Supervisor Guide (PDF) - This document provides step-by-step instructions for using the electronic applications for hiring students and approving timesheets.