Forms & Guides

For quick access to tax and requisition forms, the Student Payroll Office has compiled a list of student and supervisor forms and guides, including the payroll schedule and the online timesheet manual. 

Students

Acceptable Documents for I-9 (PDF) – This list includes all the documents that can be presented for the I-9 Form.  
Guide for Electronic Timesheet (PDF) - This is a student guide regarding how to enter time worked on the student eTimesheet.
On-Campus Job Sites (PDF)-- All of the the WSU departments with student employment positions are listed here.
Pay Schedule (PDF) – This is the current schedule of pay periods for all WSU student employees.

Supervisors

Coaching and Corrective Action Form (PDF) – If corrective action is needed to improve a student employee’s performance, document the steps taken with this form. 
Example Application Form (PDF) – This is an example of an application a supervisor may ask students to complete when applying for a student employment position.
Example Evaluation Form (PDF) – This is an example of a student employee performance review form.
Example Interview Form (PDF) – This is an example of questions a supervisor may use when interviewing candidates for a student employment position. 
FICA Withholding Form (PDF) –This form must be completed for any student who will be working a routine schedule of more than 60 hours per pay period(30 hours per week)-usually only applicable in the summer.
Request for Lump Sum Position
– Complete and submit this form to make a request to pay a student a lump sum payment, or payments, rather than with hourly timesheets. If the link provided does not work, open a browser and enter “warriorspace.winona.edu.”Once in Warrior Space, click on “Forms I Can Submit.”
Supervisor Guide
 (PDF) - This document provides step-by-step instructions for using the electronic applications for hiring students and approving timesheets.