Faculty memeber and student looking at student's laptop in class.

Faculty & Staff Devices

Faculty and staff at WSU are provided with computers and related equipment needed for their jobs and technical assistance that starts when employees select their devices. This is your guide to the devices available through IT and the responsibilities that come with using those devices.

Permitted Use

Winona State University employee use of technology equipment, including computers and tablets is covered in the Employee Tech Agreement.

Supported Devices for Home Use during Covid-19

We have two supported devices for home use during this time for Faculty and Staff. These purchases MUST be approved by your department before you can order them. Both devices work with a Mac or PC, are USB only with no wireless option. Mac users please note that you should have been provided a dongle that has a standard USB port. You will need that to use either of these devices.

HP LaserJet M404dn
This is a USB only printer. The price includes the USB cable.
Cost is $300.00

Xerox Portable Duplex Scanner
This is USB only scanner. The USB cable is included with the scanner.
Cost is $205.00

You can order either of these devices using your Department Purchasing card or IT can order this for you.

If you are going to use your Department Purchasing card, please email sheftman@winona.edu and they will send you the quote to make the purchase.

If you want IT to make the purchase, we will need a cost center number and address of where the items need to be shipped. Email this request to ordertech@winona.edu

Again, these purchases MUST be approved by your department before you can order them.

Public Jobs: Private Data

All computers, tablets and devices with access to store electronic files must be encrypted if they contain private information or have access to private information, including email, student grades, and financial information as well as any other personal data regarding WSU employees or students.

Minnesota State Board policy 5.23.1.3 requires that all University owned or leased computing devices must have data erased prior to disposal or re-deployment of that device. Please note that this policy applies to devices transferred from one individual to another within the same department. IT cannot reassign any device until private data has been erased.

Equipment & Prices

Technical equipment that has been approved for use on the WSU network is listed below. Prices may vary. If you would like equipment not listed or have questions about placing an order, please email ordertech@winona.edu.

Ordering Process

To begin the ordering process, please click the Online Order Form

Description of the devices are below.

The University may provide a cell phone or other Mobile Computing Devices with a data plan to employees if it is determined that they need it for work use. Before anything is purchased, the Initial and Annual Cell Authorization form must be filled out by the employee and approved by their supervisor.

Additionally, each mobile user is required to review the need for their plan by filling out the same form annually, per MinnState Procedure 5.22.2.

The following smartphones are available for work use through Verizon:

 

    *These prices do not include a monthly data plan.

    To order a phone or for more information about other devices available please email OrderTech@winona.edu.

    The following desktops are approved and recommended by the WSU IT Department. Prices are estimates. The actual price will be determined when an order is placed.

    Dell OptiPlex 7080 Micro $901.92

    • Intel® Core™ i5-10500 Processor (Six Core up to 4.5GHz)
    • 16GB DDR4 Ram
    • M.2 256GB PCIe NVMe Class 40 Solid State Drive
    •  Intel Wireless- 6 AX201, Dual-band 802.11ac Wi-Fi
    • Wired Keyboard and Mouse
    •  3 year basic warranty 
    **This computer does not have CD/DVD Drive**

    Apple iMac 21.5” with Retina 4K display $1,518

    • 3.0GHz 6-core 8th-generation Intel Core i5 processor
    • 8GB 2666MHz DDR4 memory, configurable up to 32GB
    • 1TB Fusion Drive
    • Radeon Pro 560X with 4GB GDDR5 memory
    • Two Thunderbolt 3 ports
    • Retina 4K 409-by-2304 P3 display
    • Wired Apple Mouse and Wired Apple Keyboard with Numeric Keypad
    • 3-Year AppleCare Protection Plan for iMac

    WSU’s eWarrior Digital Life and Learning (DLL) program provides a standard set of software, laptops for faculty, staff and students. Each WSU department determines which employees should have a laptop. Employees with WSU mobile devices the same tools and support as students enrolled in the eWarrior DLL program, with a few differences:

    • Employee laptops will be exchanged for a new model every three years; employees will be notified when their devices are due to be exchanged.
    • Fees for lost, stolen or damaged devices are charged to the department, and the department decides whether to pay the fees or charge them to the employee.
    • Safeware insurance is not available for employee devices.

    Choosing Your Mobile Device lists features of current WSU models and provides departmental laptop recommendations by major. To order a laptop for a new employee, complete the online laptop selection form, and contact the Tech Support Center to schedule a distribution session. During the distribution session, new faculty and staff will learn the essentials for using the device on the WSU network. 

    The following HP Docking stations are recommended by the WSU IT department. Prices are estimates. The actual price will be determined when an order is placed.

    HP Elite USB-C Dock

    • $120
    • 2 DisplayPorts, 1 HDMI, 4 USB 3.0, 1 USB 3.1 Type-C™, 1 headphone/microphone combo, 1 Ethernet port
    • Works with all current HP laptops

    Mac Docking Stations

    Please contact the Technical Support Center or email ordertech@winona.edu your Mac model and a description of any special needs (e.g. a Thunderbolt cable), and they’ll be glad to give you recommendations for a docking station that would best meet your needs. 

    The following monitors are recommended by the WSU IT department. Prices are estimates. The actual price will be determined when an order is placed.

    Viewsonic 22” VG2239SMH Full HD LED-LCD Monitor

    $146.00
    Including swivel, pivot, tilt, and height-adjust
    HDMI, DisplayPort, VGA Includes HDMI and DisplayPort Cable
    Item# 18698638

    ViewSonic 24” VG2439SMH Full LED-LCD Monitor

    $171.00
    Including swivel, pivot, tilt, and height-adjust
    HDMI, DisplayPort, VGA Includes HDMI and DisplayPort Cable
    Item# 18439468

    Dell 24 Monitor for Video-Conference (For Windows computers only)

    $207.89
    Works with Windows Hello
    Item # P2418HZ

    Dell 24" Monitor

    $155.99
    Height, Pivot, Tilt, Swivel VGA, Display Port, HDMI
    Item# P2419H

    HP Elite Display 24" LCD Monitor with built-in WebCam

    $330.00
    Works with MAC usb-c computers
    Item # 36421173

     

    There are many different types of document scanners for a variety of purposes. To order one of these scanners, complete the online order form.

    The following printers are recommended and approved by the WSU IT Department. Prices are estimates. The actual price will be determined when an order is placed.

    HP LaserJet M404dn (W1A53A)

    • $300
    • Suggested if you print less than 700 pages a month
    • Will be connected to a single computer
    • USB cable is not included and must be order separately at an approximate cost of $10- $15
    • WSU will not set this printer up as a network printer

    HP LaserJet Pro Color M454dn (W1Y44A)

    • $425
    • Suggested if you print less than 700 pages a month
    • Will be connected to a single computer
    • USB cable is not included and must be order separately at an approximate cost of $10- $15
    • WSU will not set this printer up as a network printer
     

    HP LaserJet M610dn (K0Q18A)

    $1039
    • 65 pages per minute and recommended for up to 25,000 pages per month
     

    HP LaserJet M612dn (K0Q21A)

    $1430
    • 75 pages per minute and recommended for up to 30,000 pages per month
     

    HP Color LaserJet M553dn (B5L25A)

    $796
    • 33 pages per minute and recommended for up to 5,000 pages per month
     

    HP Color LaserJet M652dn (J7Z99A)

    $1275
    • 42 pages per minute and recommended for up to 10,000 pages per month
     

    HP Color LaserJet M653dn (J8A04A)

    $1766
    • 60 pages per minute and recommended for up to 17,000 pages per month
     

    Multifunction Printers

    • HP LaserJet M528dn MFP (1PV65A) - $1390
    • HP LaserJet M527f MFP (1PV65A) - $1632 - includes fax 
    • HP LaserJet Color M577dn MFP (B5L46A) - $1690
    • HP LaserJet ColorM577f MFP (B5L47A) - $1820 - includes fax