Graduate AssistantsAll positions listed below are pending budget approval for the FY 2017. The application process is listed below the program/department listings.
Select each department or program listed below for position descriptions. Availability of positions will be indicated after each position description. Updated descriptions for 2016-2017 are currently being worked on and will be listed as they are available.
GA Supervisors Please Note:
Concurrent employment as a student help employee on campus, an adjunct faculty position, or other WSU classification will not be allowed during the period of the assistantship. Any exception must be pre-authorized, in writing, by your supervisor, your academic advisor and the Director of Graduate Studies.
For FY 2015-16, the University base budget will only cover academic year assistantships and tuition reimbursement for fall and/or spring terms, with a maximum of 9 credits per semester paid from base. This pertains only to base budget funded positions. All summer assistantships and tuition reimbursement, if offered, must be covered with departmental funding.
The University base budget will only cover academic year assistantships and tuition reimbursement for fall and/or spring terms, with a maximum of 9 credits per semester paid from base. This pertains only to base budget funded positions. All summer assistantships and tuition reimbursement, if offered, must be covered with departmental funding.
Graduate Assistant Positions:
Adult & Continuing Education (ACE)*
Adult & Continuing Education (ACE) (PDF) - Filled
College of Education *
COE - Center for Assessment and Accreditation (PDF) - Filled
COE - Holmes Scholar (PDF) - Filled
Counselor Education *
English Graduate Teaching Assistantship (PDF) - Available Fall 2016
Health Promotion/Health Services *
Health Promotion (PDF) - Filled
Health and Wellness Promotion - Alcohol & Other Drugs (PDF) - Available Fall 2016
Gender Based Violence - Peer Advocacy (PDF) - Unavailable
Gender Based Violence - Peer Education (PDF) - Unavailable
Strategic Prevention Framework Partnerships for Success Grant (PDF) - Available Fall 2016
Integrated Wellness Complex *
Nursing (Includes Doctor of Nursing Practice - DNP) *
Recreation, Tourism, and Therapeutic Recreation (RTTR) *
RTTR - Recreation - Tourism - Therapeutic Recreation (PDF) - Filled
Special Education *
SPED - Kids First General Dept. Staff (PDF) - Filled
Teaching & Learning Technology *
TLT Graduate Assistant (PDF) - Not available at this time
University Communications *
University Communications Assistant (PDF) - Filled
Warrior Success Center
Warrior Success Center - Access Services GA 1 (PDF) - Filled
Warrior Success Center - Access Services GA 2 (PDF) - Filled
Warrior Success Center - Advising and Career Services (PDF) - Filled
WSU Rochester Campus *
WSU Rochester Academic Affairs (PDF) - Filled
Listed above are the areas that currently have, or have previously employed, Graduate Assistants annually. Please review the position descriptions, contact information and availability.
If you are interested in applying for the position, please follow these steps (Blind applications will not be considered!):
- Contact the department chairperson or program director and ask if there is currently a position available
- If there is a position available, schedule an interview
- Bring a current résumé with you to the interview
- If approved for the position, download the Graduate Assistant Application form (PDF). Fill out the form and submit the completed paperwork to the department/program to which you are applying.
Graduate Assistant Information
Definition and Qualifications
A graduate assistant is a student admitted to a graduate program for the purpose of earning a master’s, specialist, or doctoral degree, and hired to serve as a teaching, research, or staff assistant. To maintain your role as a GA, a GPA of 3.0 or better must be maintained throughout the term of appointment. Termination of the assistantship may occur at the end of the semester where the GPA falls below 3.0.
Graduate teaching assistants with responsibility for teaching all or parts of a course for credit and/or assigning grades must be directly supervised by a faculty member experienced in the teaching discipline, receive regular in-service training, and be evaluated periodically.
Graduate Assistant (GA) refers generally to all graduate students enrolled at WSU who are employed to assist a faculty or staff member in the areas of administration and research or to serve in some instructional capacity.
Categories of Graduate Assistant:
- Graduate staff assistants provide assistance to administrative staff or that of a specific department within the university by collecting, ordering, and interpreting various kinds of administrative data. A GSA may, for example, serve as an assistant athletic coach, assist at registration, help with departmental exhibitions, or work on various special projects. Additional activities may include attending seminars, doing library research, and holding conferences.
- Graduate research assistants assume research-oriented responsibilities such as library research, computer programming and analysis, fieldwork, laboratory experiments, scientific investigations, writing and editing material, and averaging and assigning grades.
- Graduate teaching assistants (GTA) serve an instructional role in a class or laboratory within a specific department, performing pedagogical (teaching) functions such as preparing lectures, conducting classes, constructing and grading tests, holding student conferences, and assigning course grades.
Application and Activation Process
All Graduate Assistant positions will be listed on the Graduate Studies webpage. If the position is available, please contact the supervisor listed to inquire about the position. If you are asked to interview for the position, you will need to download the application form from the Graduate Studies forms page and return the form to the supervisor listed. When the applicant is hired, the supervisor will complete an Appointment Form and submit it to the Office of Graduate Studies. Once the form is ultimately routed to student payroll, you will be sent an email (to your WSU email address) regarding confirmation of your assignment and instructions for any further steps you need to take before you may begin working.
A graduate assistantship is not an hourly position; therefore, you will not be required to complete timesheets. A bi-weekly pay rate will be calculated, and a payment will be generated, every two weeks, based on satisfactory performance of your duties. You are required to use direct deposit for your payroll checks, and you will be asked to submit bank account information online at the time of hire.
If you are to receive tuition reimbursement as part of your compensation, the tuition will be paid by the University after the drop-add period is completed for the semester. If your assistantship is a staff position, as opposed to teaching or research, the amount of the reimbursement is considered taxable income. In these cases, once the tuition has been paid, this amount will be divided proportionately over the remaining pay periods in the semester and added to your wage as a taxable benefit (indicated as a “TXB” on your paystub). This will reduce the tax burden you may incur at the end of the year if the waiver had to be added as a lump sum on your W-2 form.
Work Assignment and Compensation
When you serve as a GA, you must be enrolled as a degree seeking graduate student. You must be enrolled for a minimum of 6 graduate credits per term if you have a full-time GA position and a minimum of 3 graduate credits per term if you are a part-time GA. If you are paid an additional stipend to work as a GA in the summer term, these enrollments requirements will remain the same for the summer term. You will also be required to work the minimum hours for the stipend and tuition reimbursement.
- Full-time GA: 640 total hours -- $10,000/year compensation (or $5,000/semester) plus full tuition for 6 to 9 graduate credits/term. Must be enrolled in a minimum of 6 graduate credits per semester.
- Half-time GA: 320 total hours -- $5,000/year compensation (or $2,500/semester) plus full tuition for 3 to 6 graduate credits/term. Must be enrolled in a minimum of 3 graduate credits per semester.
** The graduate catalog states that permission must be given by the Director of Graduate Studies to exceed 9 graduate credits per semester and 9 graduate credits during summer.
Appointment/Reappointment and Duration of Appointment
Graduate assistants are appointed annually and usually for two years. A third year may be allowed with approval of the hiring department and the Director of Graduate Studies.
Any appointment may be curtailed, diminished, or terminated at any time for lack of funds; failure of the student to maintain satisfactory student status or to make appropriate progress toward the degree; no further need for the functions to be performed; incompetence or misconduct of the graduate assistant or fellow; or failure to complete the degree requirements.
A termination of appointment action is initiated by the chair of the department to which the graduate assistant is assigned. The chair meets with the graduate assistant and explains the causes of termination.
The chair forwards a letter of recommendation for termination of appointment to the Director of Graduate Studies. The letter explains the basis of the recommendation for termination. The Director of Graduate Studies reviews the recommendation for termination of appointment and may investigate the circumstances of the termination. After the review, the Director of Graduate Studies sends a recommendation regarding the termination to the Graduate Council.
Grievances in regard to termination shall follow the Appeals Procedure (see below).
A termination for budgetary considerations is not subject to the Official Handling of Complaints.
Graduate assistants in academic departments must be assigned to and supervised by a full status member of the graduate faculty. Graduate staff assistants must be assigned to and supervised by a full-time professional employee with at least a master's degree or equivalent experience and expertise in the area of the assignment.
Graduate assistants are not covered by the employee health insurance. Health insurance may be arranged through the WSU Student Health Services, which is available to all students.
Winona State University graduate students have the right to appeal academic decisions. An unfavorable ruling at one level can be appealed to the next successive level. Wherever the student enters the appeals process, the direction of the communication line must be followed. At each level, the student must write a letter of appeal outlining the conflict and what process has been followed up to that point.
Following is the communication flow chart for appeals:
- Student's advisor
- Department chair
- Dean of the college
- Director of Graduate Studies
- Graduate Council
- Vice President for Academic Affairs