Circulation Department

Circulation Department Information
Library Patron Information
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Contact the Circulation Department


What is the Circulation Department?

The Circulation Department is one part of the Access Services Department. The Circulation Department is responsible for managing the process of checking materials in and out of the library and shelving materials.

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Circulation Policies

Circulation Policies for Students (WSU only)

  • Loan Period: The normal loan period is 28 days for books and 7 days for videos. The loan period for interlibrary loan materials is determined by the lending library.
  • Student Responsibility: Students are responsible for returning library materials by their due dates, regardless of whether a notice was received. Students may check their own library record at any time for due dates by clicking on "Your Library Record" in the WSU Library Catalog.
  • Notices: Notices are sent as a courtesy via WSU webmail. No paper notices are mailed. Non-receipt of a notice does not release you from your obligation to return items by their due dates.
  • Delinquencies: If an item is overdue for 7 days, the patron's library record will be blocked. Patrons with overdue reserve materials are subject to having their library record blocked at any time. Blocks can only be removed by returning the overdue library material and speaking with a regular member of the Access Services library staff. If an item is overdue by 21 days, a hold will be placed on the patron's University record, and a charge may be attached to the patron's University record. The charge will be either the value of the item as determined by the WSU library personnel or $75.00, whichever is greater. Interlibrary loan delinquent charges are determined by the lending library, or $75.00, whichever is greater. University record holds can be removed by returning the material to the library and speaking with one of the Access Services regular staff or by paying any charges at the WSU Business Office, Somsen 104 (507) 457-5682. If material that has been paid for at the WSU Business Office is later returned to the Library, refunds may be granted at the discretion of the Library.
  • Renewals: No limit on renewals for WSU items, provided there is not a hold on the item. Most WSU items can be renewed by going to the WSU Library Catalog and clicking on "Your Library Record". For interlibrary loan materials patrons may send a renewal request to the lending library by clicking on "Your Library Record", and going to the interlibrary loan section. The lending library decides whether or not to grant an interlibrary loan renewal.

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Circulation Policies for Faculty & Staff (WSU only)

  • Loan Period: The normal loan period for books is one semester for WSU faculty and staff. However, books may be recalled at any time after 28 days. Videos circulate for 28 days for WSU faculty and staff. The loan period for interlibrary loan materials is determined by the lending library.
  • Notices: Notices are sent as a courtesy via email. No paper notices are mailed. Faculty and staff may check their own record for due dates for material at any time by clicking on the "Your Library Record" link from the WSU Library Catalog.
  • Delinquencies: If an item is overdue for 7 days, faculty and staff library records may be blocked. Blocks may be removed by speaking with an Access Services full-time staff member.
  • Renewals: No limit on renewals of WSU items provided there is not a hold or recall on the item. Most WSU items can be renewed by going to the WSU Library Catalog and clicking on "Your Library Record". Interlibrary loan renewal requests may be made using the same link. The lending library decides whether to grant an interlibrary loan renewal.

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External Borrowers (Library Cards that are accepted by the WSU library from other libraries)

  • Loan Period: The normal loan period is 28 days for books and 7 days for videos.
  • Patron Responsibility: Patrons are responsible for returning library materials by their due dates, regardless of whether a notice was received. Patrons may check their own library record at any time for due dates by on clicking on "Your Library Record" in the WSU Library Catalog.
  • Notices: Notices are sent as a courtesy via email. No paper notices are mailed. Non-receipt of a notice does not release you from your obligation to return items by their due dates.
  • Delinquencies: If an item is overdue for 7 days, the patron's library record will be blocked. Blocks can only be removed by returning the overdue library material and speaking with a regular member of the Access Services library staff. If an item is overdue by 21 days, a hold will be placed on the patron's University record, and a charge may be attached to the patron's University record. The charge will be either the value of the item as determined by the WSU library personnel or $75.00, whichever is greater. University record holds can be removed by returning the material to the library and speaking with one of the Access Services regular staff or by paying any charges at the WSU Business Office, Somsen 104 (507) 457-5682. If material that has been paid for at the WSU Business Office is later returned to the Library, refunds may be granted at the discretion of the WSU Library.
  • Renewals: No limit on renewals, provided there is not a hold on the item. Most items can be renewed by going to the WSU Library Catalog and clicking on "Your Library Record".

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Circulation Policies for Courtesy Card Holders

Who is eligible for a Courtesy Card and how to obtain a Courtesy Card
Adults (over 18) from the Winona area, Alumni, and retired WSU faculty and staff are eligible for courtesy cards, with the following exceptions. Current WSU students, faculty, staff and patrons with MnPALS library records from other libraries are not eligible for courtesy cards. To obtain a courtesy card, please present a valid picture ID to a library staff person at the circulation desk, and fill out an application.
Minors (from 16 to 18) may be issued courtesy cards if they fill out an application, present a valid photo ID card that indicates the birth date, and have a parent or legal guardian present to co-sign the application form.  Minors under 16 are not eligible for courtesy cards.

  • Loan Period: The normal loan period is 28 days for books and 7 days for videos. The loan period for interlibrary loan materials is determined by the lending library.
  • Patron Responsibility: Patrons are responsible for returning library materials by their due dates, regardless of whether a notice was received. Patrons may check their own library record at any time for due dates by clicking on "Your Library Record" in the WSU Library Catalog.
  • Notices: Notices are sent as a courtesy via email. No paper notices are mailed. Non-receipt of a notice does not release you from your obligation to return items by their due dates.
  • Delinquencies: If an item is overdue for 7 days, the patron's library record will be blocked. Blocks can only be removed by returning the overdue library material and speaking with a regular member of the Access Services library staff. If an item is overdue by 21 days, a hold will be placed on the patron's University record, and a charge may be attached to the patron's University record. The charge will be either the value of the item as determined by the WSU library personnel or $75.00 whichever is greater. Interlibrary loan charges are determined by the lending library or $75.00, whichever is greater. University record holds can be removed by returning the material to the library and speaking with one of the Access Services regular staff or by paying any charges at the WSU Business Office, Somsen 104 (507) 457-5682. If material that has been paid for at the WSU Business Office is later returned to the Library, refunds may be granted at the discretion of the Library.
  • Renewals: No limit on renewals, provided there is not a hold on the item. Most items can be renewed by going to the WSU Library Catalog and clicking on "Your Library Record". For interlibrary loan materials patrons may send a renewal request to the lending library by clicking on "Your Library Record", and going to the interlibrary loan section. The lending library decides whether or not to grant an interlibrary loan renewal.

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Library Patron Information

Check your library record
To see your library record, go to the WSU Library Catalog. Then click on "Your Library Record", and fill in your 14-digit barcode and password. When you view your record, you will be able to see your loan history, which books you have checked out, the dates the books are due, you can also:

    • Renew material from the WSU Library
    • View your record for overdue items
    • View the status of your interlibrary loan requests

    Ask to renew your interlibrary material
    Decisions on interlibrary loan renewals are made by the lending library, not by the WSU library. To request an interlibrary loan renewal, click on "Your Library Record" from the WSU Library Catalog. Then go to the interlibrary loan section and click on active requests. Click on the number for each item you wish to renew, and click on the "renew" button. If the "renew" button doesn't work you may send the renewal request details to library@winona.edu.

    If the lending library grants the renewal, the status will change for that item to "renewal granted". Otherwise, the status will indicate "renewal denied". Patrons are responsible for returning interlibrary loan materials by the due dates.

    Report a WSU ID barcode problem
    To report a barcode problem, please fill out the Report a Barcode Problem Online Form.

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