WSU Clubs & Organizations
At WSU, it's really easy to get involved. We offer more than 180 clubs and organizations on campus to our students. Check out the full list of existing clubs and organizations at Winona State. If you can't find what you're looking for or have a great idea for another club, you can create your own!
Creating a New Club or Organization
There are several steps to create a new club or organization:
- Create a club roster with at least ten students
- Find a faculty advisor
- Establish a constitution using this sample constitution
Note: The following items must be included in each club's constitution:
- A non-discriminatory clause such as "Membership requirements will be non-discriminatory and all persons will be treated in a fair and equitable manner"
- The clause "In the event of the dissolution of the club, all funds will be returned to the Student Activities Fee Committee of Student Senate for re-appropriation"
- The clause "The amended constitution will then go before the WSU Student Senate for ratification"
- The clause "The ________ Constitution must be resubmitted for ratification to the WSU Student Senate at least every two years"
- Fill out the New Club/Organization Proposal Form with roster and constitution attached
- Student Senate will review your proposal
- Upon Senate approval, the club will be added to the WSU Student Club/Organization Directory
After this process, your club or organization will be able to reserve rooms in Kryzsko Commons and apply for funding through Student Senate
Maintaining Official Club or Organization Status
Being an active club or organization at WSU is a privilege. Clubs and organizations must maintain an active status to be eligible for funding.
- Maintain ten student members currently enrolled at WSU
- Attach an updated club roster to the directory each year
- Update contact information and constitution on the Club Directory Form
- Participate in a Fall and Spring club fair using the Club Fair Registration Form
- Attend all ASO meetings
- Complete an Annual Financial Review (AFR) each semester
Each club has a SAFC Student Senator Liaison who can answer any funding questions.
The Alliance of Student Organizations (ASO)
The ASO is the overarching organization that oversees all clubs and organizations officially recognized by the WSU student senate. The ASO coordinates all the club fairs at Winona State. Charles Roberts (firstname.lastname@example.org) is the 2014-2015 ASO director, serving as a liaison between the ASO and Student Senate. Tracey Rahim (email@example.com) is the faculty advisor.
The ASO will meet at least three times per semester. Pertinent and important information about clubs and organizations will be shared as well as updates about activities in which clubs and organizations can get involved. Attending meetings is an important way for clubs to stay active and involved.
All reimbursements must be pre-approved through the Business Office
- Purchases under $100 may be reimbursed by a Petty Cash Form (PDF)
- Purchases over $100 may be reimbursed by using a 1400 Form (PDF)
Expenditures not reimbursable with petty cash funds include:
- Postage stamps
- Travel expenses
- Meals or any food items
- Salaries or honorariums
Reimbursement for Club Travel
Any club requesting assistance with travel must be sure the budget or cash balance of the group account is sufficient to cover the expenses of the trip. Funds must be in the club account before the Business Office can assist with any reservations.
In order to get reimbursement for traveling as a club or organization, you must:
- Get official permission to be in travel status by completing the WSU Student & Club Organization Travel Plan Form (PDF) and Travel Roster (PDF). Submit these forms to the appropriate adviser for approval.
- Submit reimbursements using the Student Reimbursement Form (PDF) to the Business Office within five days of return travel
- If the vendor accepts either a purchase order or a University check for payment, your club must submit a 1400 form (PDF) listing the vendor and complete details of the payment to be made by Winona State. If the vendor accepts neither of these forms of payment, the students will have to seek reimbursement for the expenses after the event.
Your club adviser may request a cash advance for the club by submitting a Travel Request Form (PDF) with "CASH ADVANCE" written across the top of the form to the Business Office no later than two days prior to the event. The Cash Advance Settlement Form (PDF) must be submitted within five days of return travel to close out the advance