WSU Clubs & Organizations

At WSU, it's really easy to get involved. We offer more than 180 clubs and organizations on campus to our students. Check out the full list of existing clubs and organizations at Winona State. If you can't find what you're looking for or have a great idea for another club, you can create your own!

 Creating a New Club/Organization

  • Create a club roster with at least ten students
  • Find a faculty advisor
  • Establish a constitution using this sample constitution
    • Note: The following items must be included in each club's constitution
      • A non-discriminatory clause such as: Membership requirements will be non-discriminatory and all persons will be treated in a fair and equitable manner
      • In the event of the dissolution of the club, all funds will be returned to the Student Activities Fee Committee of Student Senate for re-appropriation
      • The amended constitution will then go before the WSU Student Senate for ratification
      • The ________ Constitution must be resubmitted for ratification to the WSU Student Senate at least every two years
  • Fill out the New Club/Organization Proposal Form with roster and constitution attached 
  • Student senate will review your proposal
  • Upon Senate approval, the club will be added to the WSU Student Club/Organization Directory

After this process, your club/organization will be able to reserve rooms in Kryzsko Commons and apply for funding through Student Senate.

 Maintaining Official Club/Organization Status

Being an active club/organization at WSU is a privilege. Clubs/organizations must maintain an active status to be eligible for funding.

Requirements

  • Maintain ten student members currently enrolled at WSU
  • Attach an updated club roster to the directory each year
  • Update contact information and constitution on the Club Directory Form
  • Participate in a Fall and Spring club fair using the Club Fair Registration Form
  • Attend all ASO meetings
  • Complete an Annual Financial Review (AFR) each semester

Each club has a SAFC Student Senator Liaison who can answer any funding questions.

The Alliance of Student Organizations (ASO)

The ASO is the overarching organization that oversees all clubs/organizations officially recognized by the WSU student senate. The ASO coordinates all the club fairs at Winona State. Charles Roberts is the 2013-2014 ASO director, serving as a liaison between the ASO and Student Senate. Tracy Rahim is the faculty advisor.

ASO Meetings

  • The ASO will meet at least three times per semester
  • Pertinent and important information about clubs and organizations will be shared
  • Updates about activities in which clubs and organizations can get involved
  • Attending meetings is an important way for clubs to stay active and involved

Reimbursement

All reimbursements must be pre-approved through the Business Office

  • Purchases under $100 may be reimbursed by a Petty Cash Form
  • Purchases over $100 may be reimbursed by using a 1400 Form

Expenditures Not reimbursable with petty cash funds include:

  • Postage stamps
  • Travel expenses
  • Meals or any food items
  • Salaries or honorariums

Guidelines regarding travel reimbursement are listed below

Club Travel

  • Official permission to be in travel status must be made by completing the WSU Student & Club Organization Travel Plan Form and Travel Roster available online and submitted to the appropriate adviser for approval
  • Reimbursements need to be submitted on the Student Reimbursement Form and delivered to the Business Office within five days of return travel
  • Any club requesting assistance with travel must be sure the budget or cash balance of the group account is sufficient to cover the expenses of the trip. Funds must be in the club account before the Business Office can assist with any reservations
  • If the vendor accepts either a purchase order or a University check for payment, your club must submit a 1400 form listing the vendor and complete details of the payment to be made by Winona State. If the vendor accepts neither of these forms of payment, the students will have to seek reimbursement for the expenses after the event
  • Your club adviser may request a cash advance for the club by submitting a Travel Request Form with "CASH ADVANCE" written across the top of the form to the Business Office no later than two days prior to the event. Cash Advance Settlement Form must be submitted within five days of return travel to close out the advance


Contact Student Senate

Email: studentsenate@winona.edu

Phone: 507.457.5316

Office: 109-110 Krysko Commons

Official Student Senate Facebook Page

Student Senate Meetings:

Wednesdays at 5:00 pm

Locations listed below