Chargebacks

Charges for any services or supplies purchased from on-campus locations are charged to cost centers through a chargeback process in the Business Office. Listed below are the various types of on-campus charges.

Badges

Departments may have name badges printed by the Campus Card Office. These items are charged to cost centers on a monthly basis. For questions regarding these types of charges please contact Sue Groth @ Ext 2480.

Bookstore

Departments may purchase items at the WSU Bookstore and charge them to a departmental cost center. Twice each month the bookstore forwards the invoices for these items to the Business Office to be charged to the respective cost centers. For questions regarding these types of charges please contact Deb Pelowski @ Ext 5319.

Camps & Conferencing

Departments may incur charges for the use of the Tau Center or for the Alumni House if they have gatherings or people staying on campus. Please contact Blandine Berthelot @ Ext 3900 for any questions related to these types of charges.

Car Logs

Departments who use Administrative vehicles will be charged mileage and or a daily rate at the end of each month. Please contact the vehicle’s responsible person for questions regarding these types of charges.

Central Stores

Charges for printer and fax machine paper are charged via the ISRS Consumable Inventory module. Please contact Christine Hansen @ Ext 5055 for any questions related to these types of charges.

Copy Cards

Most copy machines on campus have a card reader attached. When a copy card is swiped at the card reader the Campus Card system tracks each transaction, i.e., the number of copies, date, time and location of the copy machine. At the end of each month the Campus Card Office forwards the information to the Business Office to be charged to the respective cost centers. Please contact Sue Groth @ Ext 2480 for any questions related to these types of charges. Rochester Campus: please contact Kristi Ziegler.

Credit Cards

Purchasing card transactions are charged to departmental cost centers weekly; for questions regarding Purchasing card transactions, please contact Candi McKeeth @ Ext 2568. Travel card transactions are charged to departmental cost centers monthly; for questions regarding Travel card transactions please contact Julie Erickson @ Ext 2945.

Facilities Services

Departments may incur charges for projects completed by Facilities Services. These charges are completed on a monthly basis. For questions regarding these charges, please contact Nancy Nelton @ Ext 2719.

GeoScience Plotter Printing

Departments who use the GeoScience Plotter Printer will incur a charge. These charges are completed on a monthly basis. For questions regarding these charges, please contact Nikki Schossow @ Ext 5260.

Graduate Assistant Tuition

Charges for graduate assistant tuition are charged through the Business Office. Please contact Kathy Mahlke @ Ext 5065 for any questions related to these types of charges.

Information Technology Services

Charges for items such as: laptop rental, laptop charges, on-site charges and other ITS supplies along with media printing and printer repair are charged at the end of each month.  Please contact Sharon Robinson @ Ext 2216 if you have questions regarding these types of charges. Charges for repairs to office equipment are also charged at the end of each month. Please contact Jan Erwin @ Ext 5545 for questions regarding these types of transactions.

Phone Charges (Local, Long Distance & Cell Phone)

All local, long distance and cell phone calls are charged back to the respective departments. Detailed billings for long distance and cell phone usage are routed to supervisors each month. Questions regarding general telephone information, system instructions, usage, installations, voicemail or the directory should be directed to Kris Stevens @ Ext 5492.

Motor Pool

Departments who use a fleet motor pool vehicle will be charged once they return from the trip. For questions regarding motor pool charges please contact Facilities @ Ext 5045.

Postage

Incoming mail is delivered to all departments before noon, Monday through Friday. Outgoing mail leaves the campus approximately 3pm daily. Personal mail may not be metered with university postage and should be placed in US mail drop boxes.  Foreign mail should be identified by placing a rubber band around the envelope(s). Postage charges are completed through the Consumable Inventory module. If you have questions regarding these types of charges please contact Christine Hansen @ Ext 5055. Publications and Print Shop: All copying done in the Print Shop is billed to departments via the Cost Allocation system. Individuals will be asked to complete an Invoice form at the time the job is submitted for printing. Please contact Abby Kugel @ Ext 5887 for questions regarding these types of charges.

Winonan

If a department places an advertisement or announcement in the Winonan, the charge for the ad will be processed through Cost Allocations. Please contact Mary Gudmundson @ Ext 5075 for questions regarding these types of charges.

Contact Us

Celia Domeyer
cdomeyer@winona.edu
507.457.2964

Tanya Schamaun
Tschamaun@winona.edu
507.457.5071