Making a Purchase

Purchases can be completed in three different ways:

Field Orders are used only for items received at the place of purchase. They cannot be mailed or faxed to a vendor. 
  • A Field Order form is picked up from the Business Office front desk (Somsen 106)
  • These must be presented to the vendor at time of purchase and/or delivery
  • Purchase must be under $2000
  • Food purchases require additional documentation 
The completed Field Order form must be returned to Business Office within 5 working days with Vendor receipt or invoice attached to form. 

Things to Remember:

  • Both purchaser and vendor sign the field order form and a copy is given to the vendor.
  • One of the 2 signatures must be the responsible person for the Cost Center listed.

Note: Target, Walmart, Sam’s Club and Fleet Farm do not accept Field Order forms.


Campus users with a need to create and/or approve purchase order for their department will have to request access to the Marketplace purchasing system. Please send an email with that request to purchasing@winona.edu

Within Marketplace, attach any other information such as: quotes (listed below), a Request to Incur Expenses form if needed, and/or additional information. 


To create a purchase order for an amount of:

  • Less Than $2,000
A minimum of one verbal, written or faxed quote is preferred, but not required.

  • $2000-$4,999.99
A minimum of one hard copy quote is required.

  • $5000-$24,999.99
A minimum of two hard copy quotes are required.

  • $25,000-$49,999.99
A minimum of two hard copy quotes are required.
May or may not be required to go out for advertised bids on the State Register.

  • $50,000 or More
Must be advertised through State Register and for sealed bids requested contact purchasing@winona.edu for the process.

Marketplace Training Documentation

Documents coming soon.



For more information on purchasing cards, including information on appropriate use, visit the University Credit Card User Manual page.