Making a Purchase

Purchases can be completed in three different ways:

Field Orders are used only for items received at the place of purchase. They cannot be mailed or faxed to a vendor. 
  • A Field Order form is picked up from the Business Office front desk (Somsen 106)
  • These must be presented to the vendor at time of purchase and/or delivery
  • Purchase must be under $2000
  • Food purchases require additional documentation 
The completed Field Order form must be returned to Business Office within 5 working days with Vendor receipt or invoice attached to form. 

Things to Remember:

  • Both purchaser and vendor sign the field order form and a copy is given to the vendor.
  • One of the 2 signatures must be the responsible person for the Cost Center listed.

Note: Target, Walmart, Sam’s Club and Fleet Farm do not accept Field Order forms.

Campus users with a need to create and/or approve purchase order for their department will have to request access to the Marketplace purchasing system. Please send an email with that request to

Within Marketplace, attach any other information such as: quotes (listed below), a Request to Incur Expenses form if needed, and/or additional information. 

To create a purchase order for an amount of:

  • Less Than $2,000
A minimum of one verbal, written or faxed quote is preferred, but not required.

  • $2000-$4,999.99
A minimum of one hard copy quote is required.

  • $5000-$24,999.99
A minimum of two hard copy quotes are required.

  • $25,000-$49,999.99
A minimum of two hard copy quotes are required.
May or may not be required to go out for advertised bids on the State Register.

  • $50,000 or More
Must be advertised through State Register and for sealed bids requested contact for the process.

Marketplace Training Documentation

Documents coming soon.

For more information on purchasing cards, including information on appropriate use, visit the University Credit Card User Manual page.