Effective June 7, 2023
Winona State University is firmly committed to respecting the privacy of all website visitors to the extent permitted by state and federal laws, including the Minnesota Government Data Practices Act.
This privacy statement is intended to inform you of:
- the ways in which we collect information
- the way we will use the information collected
- the protections we will provide the information you choose to give to us
Information Collected & Stored Automatically
When you visit Winona State University websites, we routinely collect and store information about your visit to help us manage those sites and improve service. This information includes:
- The Internet Protocol (“IP”) Address and domain name used to access this site. (The IP address is a numerical identifier assigned either to your Internet service provider or to your computer.)
- The type of browser and operating system you used
- The date and time you visited this site
- The web pages or services you accessed on this site
- The website you visited prior to coming to this site
- Search terms used to find this site or to search for information on this site
We use this information to determine the number of visitors to the site, and to different sections of the site, to monitor system performance, to assess technical design requirements, and to meet our users’ needs.
We analyze the above information in the aggregate. We cannot and do not use the information in our server logs to identify individual visitors. We do not release any personally identifiable information collected from these activities without your consent, unless we are legally required to do so.
If you wish to visit our site anonymously, there are services for this available on the internet.
We use “cookies” to customize your browsing experience. “Cookies” are pieces of information stored by your web browser on your computer on behalf of a website and returned to the website on request.
Pursuant to Minnesota Statutes, § 13.15, subdivisions 4 and 5, this is the required notice to users that we will install a cookie on your computer at certain times when you access this website. This information may be used for purposes of evaluating electronic government services, preventing unlawful intrusions to electronic systems, or as otherwise provided by law.
We compile this data with that of other users to track overall traffic patterns to help us improve the layout of our site and to understand, for example, the effectiveness of our advertising and marketing campaigns. The tags are industry-standard technology and are anonymous. No personally identifiable information is stored on these cookies or web pixels.
- what time your visit occurred
- whether you have been to the site before
- what site referred you to our web page
Information about your visits to specific WSU websites and the MinnState.edu page and its subdomains may be combined and shared within the Minnesota State system.
Cookies may also be set by an organization other than Winona State, such as YouTube, Twitter, Facebook, or other social media services for which we have implemented “plug-ins.” Information on their cookie policies can be found on these sites directly.
Cookies remain on your computer until you delete them. Unless otherwise notified on this site, we do not exchange cookies with outside entities. If you prefer not to receive cookies, you may turn them off in your browser settings, or you may set your browser to ask you before accepting a new cookie. Some pages may not function properly if the cookies are turned off.
Information Voluntarily Provided By You
In the course of visiting this website, you may choose to provide us with information about you to help us serve your needs. Unless you voluntarily participate in an activity that asks for such information, we do not collect personal information about you, other than as described above.
For example, you may fill out a web form, participate in a survey, send an email, sign up for a mailing list, or request further information be sent to you by mail. Any personally identifiable information you send us will be used only for the purpose indicated, such as to send information to you or respond to your questions or comments.
Requests for information will be directed to the appropriate staff members to respond to the request, and may be recorded to help us update our site to better respond to similar requests.
The information we collect is not limited to text characters, and may include audio, video, and graphic information formats that you send to us. We retain the information we collect in accordance with Minnesota Statutes §§ 15.16 and 138.17, as well as our record retention schedule. We do not rent, sell, or exchange any personal information you provide to us without your consent, except to the extent required by law.
If you choose not to provide us with personal information on a contact, help, or registration form, we will be unable to contact you. Contact information missing from a registration form may mean that your registration will be incomplete and we may not be able to process your registration.
Users are cautioned that the collection of personal information requested from or volunteered by children online or by email will be treated the same as information given by an adult in that it may be subject to public access.
Text Messaging & Email Communication
In this section, we describe the rights and choices available to all users.
If you have registered for an account with us, you may review and update certain personal information in your account profile by logging into the account.
We use text messaging to communicate with you about your service.
Normal messaging rates apply, and the frequency of messages may vary.
Mobile Carriers are not liable for delayed or undelivered messages.
You may opt-out of text messaging at any time by replying to any text message with STOP.
This will end the communications from that particular phone number.
You may continue to receive service-related and other non-marketing text messages from other phone numbers managed by Winona State, and you may opt out of those in a similar fashion.
You may opt-out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email.
Report issues with this process to firstname.lastname@example.org.
You may continue to receive service-related and other non-marketing emails.
Where we are required by law to collect your personal information, or where we need your personal information in order to provide the Service to you, if you do not provide this information when requested (or you later ask to delete it), we may not be able to provide you with our services.
We will tell you what information you must provide to receive the Service by designating it as required at the time of collection or through other appropriate means.
Based on the laws of some countries, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances.
Data cannot be deleted if you have applied, been admitted, or enrolled at Winona State.
To request to delete your personal information, please submit a request to email@example.com.
We will respond to your request within 30 days.
In the State of Minnesota, laws exist to ensure the government is open and that the public generally has a right to access records and information possessed by State government. At the same time, there are exceptions to the public’s right to access public records to protect to the privacy of individuals.
All information that you voluntarily provide to us becomes public data once we receive it, unless an exception in law exists. That means that if someone, including the news media, requests public information, we are obligated to provide it to them–unless it is otherwise protected by state or federal law.
Winona State has taken a number of steps to safeguard the integrity of its data and prevent unauthorized information that is maintained it our computer systems. These measures are designed and intended to prevent the corruption of data, block unknown or unauthorized access to our systems and information, ensure the integrity of information that is transmitted to us, and to provide reasonable protection of private information that is in our possession.
In the course of ensuring network security and consistent services for all users, we employee software programs to do such things as:
- monitor network traffic
- identify unauthorized access or access to nonpublic information
- detect computer viruses and other software that might damage our computers or network
- monitor and tune the performance of our network
In the course of such monitoring, these programs may detect information such as email headers, addresses from network packets, and other information. Information from these activities is used only for the purpose of maintaining the security and performance of our networks and computer systems.
As with other personally identifiable information, we do not release this information to others without your consent unless required by law, including Minn. Stat. § 13.15.
We use industry-standard software tools to control access to specific applications and services and to protect data that is transmitted electronically to us.
Unauthorized attempts to deny service, upload information, change information, or to attempt to access a non-public site from this service are strictly prohibited and may be punishable by law.
We may provide links to other websites or resources on the internet. Often you can tell you are leaving our web page by noting the URL of the destination site.
We do not control these sites and resources, do not endorse them, and are not responsible for their availability, content, or delivery of services. In particular, external sites are not bound by this privacy statement. They may have their own policies or none at all.
Winona State University makes no representations or warranties, express or implied, with respect to the use of or reliance on the data provided on this web site, regardless of its format or means of transmission. There are no guarantees or representations to the user as to the accuracy, currency, completeness, suitability, or reliability of this data for any purpose.
The user accepts the data “as is” and assumes all risks associated with its use.
Winona State assumes no responsibility for actual, consequential, incidental, special, or exemplary damages resulting from, caused, by, or associated with any user’s reliance on or use of this web site, even if appraised of the likelihood of such damages occurring.
Changes to this Statement
We may change this Privacy Statement at any time by posting a new version on this page or on a successor page. The new version will become effective on the date it is posted, which will be listed at the top of the page as the new Effective Date.
If you would like to exercise your rights under this Policy, please submit your request to firstname.lastname@example.org.
Please direct any questions or comments about this Policy or privacy practices to email@example.com.
You may also write to us via postal mail at:
Winona State University
c/o Legal Affairs
202 Somsen Hall
175 Mark Street Winona, MN 55987