Hire a Student Employee 

Hiring a student employee follows the same basic steps for hiring a new employee at any business. 

Keep in mind that an on-campus job is in addition to a student’s primary goal to earn a degree. You need to tailor the job responsibilities and work schedule appropriately for a student employee. 

Advertise Job Openings

All student employee supervisors must adhere to Minnesota State Policy 1B.1, Equal Opportunity and Nondiscrimination in Employment and Education. 

Under this policy, you must advertise positions in a way that provides all students the opportunity to see and apply for all positions open on campus. 

The preferred method for advertising campus job opening is through Handshake, WSU’s online job board for on-campus jobs, internships, part-time jobs off-campus, and full-time positions upon graduation.

Contact the Career Services team to learn more about Handshake and how to post a position. 

Review Applicants & Select a Candidate 

It can be time-consuming to find the best candidate, but well worth the effort in the long run. 

Clear communication during the hiring process will help you hire someone who truly is a good fit for the job. 

Complete Hiring Paperwork

Once you have made your hiring decision, you’ll want to extend the job offer to the student. 

If they accept the position, then you’ll create Work Authorization Request through the Student Employment Management portal

The student must have an I-9 and W-4 on file with WSU for the work authorization to be created. They cannot start working until the work authorization is complete.

All work of WSU student employees must also be completed within Minnesota. The student payroll system cannot properly withhold taxes from states other than Minnesota.

You may want to hire a new employee for a probationary period to ensure that the student can learn the job and demonstrate that they can meet expectations. Let the employee know that they will be reviewed after this period.

Contact Student Payroll
Student Payroll
Email Student Payroll