Campus Services & Work Orders

WSU has the following permits with the US Postal Service (USPS):

• Bulk Mail
• Business Reply
• Postage Due

Use the Shipping Services Form (PDF) to send domestic deliveries.

Outgoing metered mail leaves the Mail Room around 1pm each day. Letters received after 1pm may not go out until the next day.

It is difficult to pick up a lot of extra mail while on the normal mail route.

If there is excess mail to be picked up, call the Mail Room at 507.457.2433 or email mailroom@winona.edu to arrange for a special pick up.

Since the volume of mail and packages fluctuates daily, the Mail Room cannot guarantee morning delivery to all departments.

Do not have personal mail sent to Winona State University.

Outgoing international mail should be identified as such by wrapping a rubber band around the envelope(s).

Email Facilities Services at facilities@winona.edu with:

• Your name
• Contact phone number
• Location—building & room number
• Brief description of work needed

The Facilities Services inbox is monitored Monday – Friday from 7am-3:30pm.

We’ll respond with the work order number issued for that particular request(s).

Keep a copy of our email response until the job has been completed.

If you’d like to follow up on the status of a request, you’ll need to provide the work order number.

If you reach out to an individual staff member, your work order request may be delayed depending on their availability to respond.

Call Facilities Services at 507.457.5045 and choose the relevant area for your request.

This extension is monitored 24 hours a day, 7 days a week. If this line is busy during regular office hours, the call will roll over to ext. 5047.

If both extensions are busy, please leave a voicemail message at the prompt and we will get back to you.

If your call is urgent, wait several minutes and try calling again.

After regular office hours, your call will be transferred to WSU Security.

You are welcome to stop by our office and we will help address your concerns.

Advertised surplus items must be used on campus. You cannot take them home for personal use.

If you or your department has surplus items, these items must be advertised to the campus community for at least 7 days.

To advertise surplus items, complete the following steps:

1. Owner of the surplus items sends a brief description, quantity, photos, location, and contact email of the items to surplus@winona.edu.
2. Facilities Services will advertise the items by sending a notice to all employees via the WSU-Surplus email address.
3. Those interested in the surplus items will contact the Owner of the items directly for information and/or to arrange pickup of the items. Items are distributed on a first come, first served basis.
4. If you need help to relocate the items, submit a Work Request.
5. Owner of the surplus items will email Facilities Services when the items have been claimed or are no longer available.
6. Facilities Services will send a notice to all employees via the WSU-Surplus email address that the items are no longer available.

If there are unclaimed items after the 7 day period, email Facilities at surplus@winona.edu to arrange a pick up.

Items should be stored until Facilities has arranged and confirmed pick up. Do not place items in hallways.

We may ask that you place items by a loading dock or exterior door so that it’s easier for our team to pick up.

Once the items are brought back to Facilities, we will determine if the items should be advertised to our statewide colleagues who qualify for them or if it should get recycled.

If your department wants to advertise items on the statewide auction, the item must have a minimum value of $50.

This is what the State charges us to advertise each item.

If you think the item meets the minimum value criteria, reach out to Facilities. We will work with you to plan the next steps.