Student & Academic Records

The WSU Registrar Office keeps a wide variety of records for each student and alumni. These records include grades, declared majors and transcripts and as well as personal information like contact information.


Understand Data Privacy

As a student, you have certain rights to data privacy guaranteed by law. Learn more about how your student data is maintained and protected at WSU.


Grades, Transcripts, & Diploma

Each semester, final grades are posted through Student eServices.

As you pursue your degree program, you build up a transcript of courses you’ve taken and grades received. Students and alumni can request a transcript at any time.

Learn how to check your grades and order transcripts or duplicate diploma.


Need to Transfer Credits?

WSU accepts many types of credits including credits from accredited colleges or universities, credits earned by exams, and military credits.

You can use Transferology to see how credits might be applied toward your major or general graduation requirements.

Learn more about how to transfer credits to WSU.

If you disagree with how your credits were transferred, you can submit the Degree Audit & Transfer Credit Request Form.


Update Your Information

Have you moved? Want to go by a different name? Looking to change your major or get a new advisor?

Follow the processes below to keep your student records up to date.

To update your major on record, complete the online Declaration of Major/Minor Form. Use this same form whether you want to:

  • Go from undecided to choosing a major or minor
  • Switch your declared major or minor
  • Add another major or minor
  • Remove a major or minor

It’s important to keep your declared major up to date because then you can track your progress in your Degree Audit. Also, some classes are only open to students in that program.

You will log in with StarID@winona.edu and your StarID password. This form has two sections, and all required fields must be completed to submit the form.


The Major and Minor Section

To add a new major or minor, click the Add Major or Add Minor buttons. Then choose your desired major or minor from the drop-down list. Repeat these steps to add more than one major or minor.

If you already have a major or minor, you will have to select a status for each one:

  • "No Change"
  • "Delete Major"
  • "Update Major to Current Catalog" – choose this option if your program has been updated and you would like to follow the new course requirements

The Advisor Section

If you have an advisor, you’ll also have to indicate whether you want to keep them or get a new advisor. You can choose to add a comment, such as a request for a specific advisor or reason for the change.

You will get an email notification once this form is processed. Be sure to look at your Degree Audit to make sure the changes are correct.

If you have any questions, please reach out to the Warrior Hub at warriorhub@winona.edu or 507.457.2800.

To change your advisor, please fill out the online Advisor Change Form.

You will log in with StarID@winona.edu and your StarID password, and all required fields must be completed to submit the form.

For any current advisors listed, student must select a “status” for each one:

  • “Keep”
  • “Remove”
  • “Change this Advisor”

If you choose the option to “Change this Advisor,” you have to explain why you are requesting the change. You can add more comments if you want, such as listing a specific person you’d like to be your new advisor.

You will get an email notification once this form is processed. Be sure to look at your Degree Audit to make sure the changes are correct

If you have any questions, please reach out to the Warrior Hub at warriorhub@winona.edu or 507.457.2800.

If you would prefer to list a different name in your student records, complete the Preferred Name Request Form (PDF). This will change your name associated with your email address, system directories, class rosters and other records that don’t require your legal name.

You will have to show photo identification, but don’t need to provide any legal documentation. You can update your preferred name by submitting another request form.

If you have legally changed your name, complete the Name Change Request Form (PDF). You must complete this form in writing with a handwritten signature.

You’ll also need to provide court documentation authorizing a name change, such as a marriage certificate, divorce decree, court ordered name change.

Drop off your completed name change form at the Warrior Hub in Maxwell 222 or mail it to:

Warrior Hub
Winona State University
P.O. Box 5838
Winona, Minnesota 55987-5838

You can update your address online or by contacting the Registrar’s Office at warriorhub@winona.edu.

To change your permanent or local address online:

  • Log into Student eServices
  • Select the option for “Account Management” and then choose “Address Info” from the dropdown menu
  • Select ‘View’ or ‘Edit’ for the appropriate address type (Permanent or Local)

If you have already applied to graduate, please stop the Warrior Hub to update the address on your application.


International Students

If you move to a different address in the United States, you must update e-Services with your new address within ten (10) days.

All non-U.S. citizens are required to keep up to date records for their permanent or local address within the United States.

If you do not report your new address within ten (10) days, you may be fined, imprisoned or deported.