Billing Policies & Procedures

Learn about Winona State’s policies and procedures about billing and payments. 

Refund Policy

If you want to be refunded for dropping classes or withdrawing from WSU, you must follow official procedures during the drop/add period.

It’s important to know the differences between withdrawing from WSU and dropping classes

If a student reduces their course schedule for the convenience of the University, the student’s tuition will be adjusted without penalty. 

Refunds on fees will be on the same basis as tuition when withdrawing or dropping credits.

You will not be refunded for textbooks and materials. However, you may sell back used books to the University Bookstore.

Fall & Spring Terms

If you withdraw from the term or drop classes at different points in the semester, you can expect different refund amounts for the original tuition and fees charges. 

The following schedule applies only to courses greater than 3 weeks in length.

Business Days into the TermFall Semester DatesSpring Semester Dates Refunded Amount if Withdrawing from the TermRefunded Amount If Dropping Less Than All Classes
Up to and including Day 5 or one day after class session for classes that begin later in the semesterAug. 21-25, 2023Jan. 8-12, 2024100%100%
Day 6-10Aug. 26-Sept. 1, 2023Jan. 13-22, 202475%0%
Day 11-15Sept. 2-11, 2023Jan. 23-29, 202450%0%
Day 16-20Sept. 12-18, 2023Jan. 30-Feb. 5, 202425%0%
Day 21 or laterSept. 19, 2023Feb. 6, 20240%0%

Courses Lasting 3 Weeks or Less

To get a full refund for courses lasting between 3 days and 3 weeks, you must drop the course before the class starts or within one day after the first class meeting. 

You will not get any refund if you wait to drop until the second day of class or later. 

Courses Lasting 3 Days or Less

To get a full refund for a course lasting 3 or less days, you must drop the course before the first day of class. 

You will not get any refund if you drop the course after it begins.

Other Situations

Collection Referral Policy

When enrolling in courses at Winona State, you agree to the financial responsibility for all charges on your student account. This includes promising to pay Winona State University the full amount of your financial dues according to the payment schedule

In addition, you agree to pay any and all costs, including collection, attorney, and litigation costs incurred by Winona State in efforts to collect the financial responsibility if you default on your account balance.

Students with unpaid balances at the end of the semester will receive a statement of debt by mail followed by a collection notice to resolve the debt within 20 days.

Ask about payment arrangements with the Student Accounts Office by calling 507.457.5076 or visiting Maxwell 205.

Unpaid account balances remaining at the end of the semester are subject to referral for collection to Minnesota Department of Revenue, as outlined within Minnesota State Procedure 7.6.2 and required by Minnesota Statute MS 16D.04 subd. 2.

If a student account is referred to the Minnesota Department of Revenue, collection fees will be added to the account as allowable under Minnesota Statue, section 16D.11.

Collection agencies are authorized by Minnesota law to take the following actions to collect the debt:

  • Get a judgment against you
  • Garnish your wages
  • Fine your bank account
  • Issue subpoenas
  • Seize your property
  • Cancel your state tax refund, lottery winnings, or vendor payment
  • Revoke or deny renewal of a professional license you may have
  • Report account status to credit bureaus
  • Refer your debt to a private collection agency, which can add up to 40% in collection fees

To enroll in a future semester at WSU, you must pay all debt in full. This includes all collection fees.

Contact
Student Accounts
Maxwell 205

507.457.5076

1.800.242.8978 ext. 5076

Email Student Accounts
Financial Aid
Maxwell 220

507.457.5090

Email Financial Aid