Academic Progress Reporting System

WSU utilizes a program called Academic Progress Reporting System (APRS), a system where teaching faculty are asked to report midterm grades for students identified as “at-risk” in terms of retention and overall academic success. Some of these students are also on academic probation and others were admitted on appeal.

Students you will be asked to report on are working with other WSU professionals in addition to their academic advisor. These students are registered with at least one of the following campus resources:

  • Athletics
  • Access Services
  • Advising Services
  • Inclusion & Diversity
  • TRIO Student Support Services.  

The program's goal is greater academic success and better retention rates for at-risk students. National research shows that Millennials do not “do optional” and checking grades on D2L or a similar system is optional. By reporting grades for these students at midterm on APRS, you take the “optional” out of the equation because an academic advisor in one of the aforementioned offices will also have access to the grade(s) and will work with the student on how best to proceed.

Currently, 30% of the teaching faculty at WSU participate in the APRS. 

During the summer of 2015, the Minnesota Legislature passed a higher education bill that focuses on performance-based outcomes for Minnesota State colleges and universities in hopes of increasing student success and retention by 2017.

To receive full funding, Minnesota State colleges and universities must increase by 4% the number of diplomas awarded and increase by 5% the employment rate for recent graduates. We believe interventions like APRS can help keep some of these students successfully enrolled and help guarantee full funding from Minnesota State system office in the future.


Frequently Asked Questions

If you have an additional questions or concerns, please contact

You will receive an email from the APRS system approximately one week prior to the actual midterm day of the semester. We ask that you please submit grades for the requested students and any additional information you think would be helpful for the supplemental advisor.

If you do not have an actual grade at midterm, we ask that you please indicate progress by using the P (passing) or the NC (no credit) option and any additional information for the supplemental advisor.

Check the APRS system for any grades reported. This should be done approximately the week of and the week following the mid-term day of each semester.

After you have checked grades, helpful interventions could include:

  • Increase One-to-One Time: At-risk students will require more of your time. If you view low grades and/or comments from teaching faculty, email or call the student and ask them in for a one-on-one meeting with you.
  • Have a plan/goal sheet with 2-3 actions the student can take to make a positive difference in the semester. When the student comes in for the office visit, it helps to have a working “contract”between you and your student. This helps prioritize the tasks that need to be done and ensure completion happens. The goal for using contracts or a similar system is to maintain contact and interaction with the student.
  • Understand the WSU policy on Academic Standing in sufficient detail to provide students with accurate, usable information.
  • Refer students to other WSU Offices and sources of information and assistance when referral seems to be the best, student-centered response. For instance, Inclusion and Diversity, Tutoring Services, TRIO Student Support Services, Warrior Success Center, Access Services, Parent Program,, Counseling Services, Health and Wellness opportunities, Winona Community resources.
  • Calculate a GPA goal for the semester or year


 It depends on how many students you are asked to report on. Most faculty have 6-7 students in their cohort, but the majority say it takes between 5-20 minutes/semester.

Because another WSU professional will be checking the grade(s) submitted on the APRS and will make sure the student is aware of how they are doing. These supplemental advisors will recommend interventions that will hopefully lead to better success in your class. This level of intervention is not possible with Brightspace and many times, students do not check their grades on their own.

According to participating faculty:

  • "Many times lack of academic success has nothing to do with cognitive skills. APRS puts the students in contact with an advisor who can
    touch on what is really going on-- whether it's financial issues, homesickness, depression etc.--and get them the needed assistance to be successful.”
  • "I submit grades in hopes that the intervention they receive will prevent at-risk students from withdrawing or from earning poor grades at
    semesters end.”
  • "It does take time each semester – but it is not overwhelming. I participate because of my background with Athletics. I understand that people (coaches etc.) cannot help the students that need help if they are unaware of issues and concerns.” 

 Millennials want interaction and they want lots of information--they are just not good at asking for information or help. Academic coaching and faculty/advisor intervention is a great way to get students involved in their education. 

When a trusted supplemental advisor alerts them to problems or when they reassure them that things are going well, the student is more likely to stay enrolled. Also, if we can track how students are progressing in their courses and report students at risk of failing through APRS, we may be able to provide targeted intervention to these students and retain them.

The most recent data shows that WSU retains approximately 75% of its students from freshman year to sophomore year. Each WSU student who takes a full credit load and lives on campus, pays $17,200/year. When taking attrition into account, WSU records a loss of approximately 412 students/year, which translates into $7M of lost income.