Winona State University Human Resources Supervisors

Supervisors

Supervisors need a variety of resources, tools, and guidance to complete the responsibilities of their role.

Let us know if you have feedback these resources or have suggestions for other items and documents to be included.

Annual Performance Evaluations

Employee performance evaluations are a key component to employee performance and development. Annual performance evaluations provide the employees and supervisor an opportunity to discuss job performance, set goals, and discuss expectations and accomplishments.

Minnesota State Board Policy 4.9 and MMB Administrative Procedure 20 (PDF) require employee performance evaluations occur once per year. Additionally, collective bargaining agreement and personnel plans covering employees includes a provision relating to annual performance evaluations.

Evaluation Resources

Here’s how to make sure that performance evaluations are beneficial for both supervisors and employees.

Sign the evaluation
Secure your supervisor’s signature (class
Secure the employee’s signature. An employee signing the evaluation does not mean they agree with the evaluation, only that the evaluation has been shared with them
Provide a signed copy of the evaluation for the employee
Explain that the signed original will be sent to Human Resources for placement in their personnel file
Submit the original signed evaluation to the Human Resources Office (Somsen 114)
Keep a copy for your files

Position Descriptions

Position descriptions serve as the official record of duties and responsibilities assigned to a position. A position description is essential to set clear job expectations, assist supervisors and employees with setting goals and objectives, and manage job performance.

A position description is required for each classified and ASF position that exists at the university. It is created by the department and audited by Minnesota State when a new position is established. Whenever an existing position has changed the position description will be updated and audited again by Minnesota State is the changes are significant.

Classified Positions

Follow these steps to assign new classified positions to a classification or to review and potentially change the classification of existing positions:

Consult with Human Resources
Prepare a Supervisor Cover Memo
Prepare an updated Organization Chart
Update the Position Description and obtain signatures
Submit a Request for Job Audit Form with the Supervisor Cover Memo, Organizational Chart and Position Description attached
When a Request for Job Audit form reaches Human Resources, it will be assigned to a team member who will be in touch regarding next steps

Additional resources for this process are available in the WSU Job Audit Guide.

MSUAASF (ASF) Positions

Follow these steps to assign new ASF positions to a salary range or to review and potentially change the salary range of existing positions:

Consult with Human Resources
Prepare a Supervisor Cover Memo
Prepare an updated Organization Chart
Update the Position Description and obtain signatures
Submit a Request for Job Audit form with the Supervisor Cover Memo, Organizational Chart and Position Description attached
When a Request for Job Audit form reaches Human Resources, it will be assigned to a team member who will be in touch regarding next steps

Additional resources for this process include: