Supervisors

Supervisors need a variety of resources, tools, and guidance to complete the responsibilities of their role. 

Let us know if you have feedback these resources or have suggestions for other items and documents to be included. 

Annual Performance Evaluations

Employee performance evaluations are a key component to employee performance and development. Annual performance evaluations provide the employees and supervisor an opportunity to discuss job performance, set goals, and discuss expectations and accomplishments.

Minnesota State Board Policy 4.9 and MMB Administrative Procedure 20 (PDF) require employee performance evaluations occur once per year. Additionally, collective bargaining agreement and personnel plans covering employees includes a provision relating to annual performance evaluations.

Evaluation Resources

Here’s how to make sure that performance evaluations are beneficial for both supervisors and employees. 

Position Descriptions

Position descriptions serve as the official record of duties and responsibilities assigned to a position. A position description is essential to set clear job expectations, assist supervisors and employees with setting goals and objectives, and manage job performance.

A position description is required for each classified and ASF position that exists at the university. It is created by the department and audited by Minnesota State when a new position is established.  Whenever an existing position has changed the position description will be updated and audited again by Minnesota State is the changes are significant.

Classified Positions

Follow these steps to assign new classified positions to a classification or to review and potentially change the classification of existing positions:

  1. Consult with Human Resources
  2. Prepare a Supervisor Cover Memo 
  3. Prepare an updated Organization Chart 
  4. Update the Position Description and obtain signatures 
  5. Submit a Request for Job Audit Form with the Supervisor Cover Memo, Organizational Chart and Position Description attached
  6. When a Request for Job Audit form reaches Human Resources, it will be assigned to a team member who will be in touch regarding next steps

Additional resources for this process are available in the WSU Job Audit Guide.

MSUAASF (ASF) Positions

Follow these steps to assign new ASF positions to a salary range or to review and potentially change the salary range of existing positions:

  1. Consult with Human Resources
  2. Prepare a Supervisor Cover Memo 
  3. Prepare an updated Organization Chart
  4. Update the Position Description and obtain signatures 
  5. Submit a Request for Job Audit form with the Supervisor Cover Memo, Organizational Chart and Position Description attached
  6. When a Request for Job Audit form reaches Human Resources, it will be assigned to a team member who will be in touch regarding next steps


Additional resources for this process include:

Forms & Resources
Contact Human Resources
Human Resources
Somsen Hall 114

507.457.5005

Email Human Resources