Winona State University Human Resources Supervisors

Supervisors

As a supervisor at Winona State University, you play a vital role in fostering your team’s success and supporting the mission of our institution.

Here are resources to help you navigate your responsibilities. These resources do not replace official contract language, policies, or procedures.

Performance Evaluations

Minnesota State Board Policy 4.9 and MMB Administrative Procedure 20 (PDF) require employee performance evaluations occur once per year. Additionally, collective bargaining agreement and personnel plans covering employees include a provision relating to annual performance evaluations.

The Performance Management module in Workday will serve as the primary tool for staff and supervisors to complete and track performance management activities. While these activities are managed within Workday, the most important aspects of performance management remain the ongoing, meaningful conversations between employees and supervisors.

Supervisors are expected to provide regular coaching, feedback, and support throughout the year to promote employee growth, development, and success.

Position Descriptions

Position descriptions serve as the official record of duties and responsibilities assigned to a position. A position description is essential to set clear job expectations, assist supervisors and employees with setting goals and objectives, and manage job performance.

A position description is required for every Classified and ASF position at the university. When a new position is created, the hiring manager develops the position description, which is reviewed and audited by Minnesota State.

Position descriptions should be reviewed and updated whenever job duties, responsibilities, or requirements change. If the duties and responsibilities of an existing position change, the position description should be updated to reflect those changes.

Significant changes may require the revised position description to be submitted to Minnesota State for an evaluation.

Follow these steps to assign new classified positions to a classification or to review and potentially change the classification of existing positions:

Consult with Human Resources
Prepare the position description, organizational chart, and supervisor cover memo
Submit a Request for Job Audit Form with the position description, organizational chart, and supervisor cover memo attached
Human Resources will review the request, assign it to an HR team member, and contact you regarding next steps