Start a New Club or Organization

 

If you can’t find a club that’s a right fit or think there’s something missing among the current student organizations, maybe it’s time to start your own.

There are several steps to create a new club or organization.

1

Find Club Members & a Club Advisor


You need at least 10 currently enrolled students at WSU who will be active members of this new club or organization.

Make sure to have a list of students with first and last names spelled correctly. You may also want to have their WSU email too. You will use a people-picker tool to search for the students and add them to your club roster later.

Secure a WSU faculty or staff member to serve as your university advisor. You can have another advisor from the Winona community in addition to your university advisor.

Your selected advisor must fill out and sign an online advisor agreement that will be emailed to them once you have submitted your new club request.

Your advisor must complete this process within one week of filling out the club proposal form for Student Senate to review your request.

2

Establish a Club Constitution

 

A constitution outlines the rules and policies that guide your club’s operations. Use the sample club constitution (PDF) as a template. Please label your constitution as "___ Club Constitution 20xx (year submitted)."

 

Tips for Writing the Constitution

You must include the following clauses:

  • A non-discriminatory clause such as "Membership requirements will be non-discriminatory and all persons will be treated in a fair and equitable manner" 
  • The clause "In the event of the dissolution of the club, all funds will be returned to the Student Activities Fee Committee of Student Senate for re-appropriation"
  • The clause "The amended constitution will then go before the WSU Student Senate for ratification"
  • The clause "The ________ Constitution must be resubmitted for ratification to the WSU Student Senate at least every year"’
3

New Club or Organization Approval Process

 

First, fill out the New Club/Organization Proposal Form. You will need to have your 10 members, constitution and club advisor figured out before you start the online form.

The ASO Director will receive an email with this information and review it to make sure all required material is included in the roster and constitution.

The ASO Director will bring the proposed new club to the Judicial Committee in Student Senate. The Constitution and roster will be reviewed by the Judicial Committee members.

If approved by the Judicial Committee, the club will be put on the consent agenda for the next Student Senate meeting. If not approved, the ASO Director will reach out to the primary contact and take the necessary actions.

If approved by the Student Senate body in the consent agenda, the club will be approved manually by the ASO Director and an email confirmation should be available following day.

4

Finalize Details & Get Started


Upon Senate approval, the club will be added to the WSU Student Club & Organization List.

You may need to finish filling out additional information in the Club Directory to finalize your new club.

After Student Senate has approved your proposal, your club or organization will be able to reserve rooms on campus and apply for funding.