Advising Resources for Faculty

Academic advising is an important part of a college student’s experience. Advisors serve as a mentor figure, and help students navigate the ins-and-outs of college life. When done well, advising promotes personal and scholarly growth. 

Use these resources and tools to create a supportive advisor-advisee relationship with your students: 

Find Your Advisees

Your assigned advisee list will likely change each semester. 

Getting a current list of your advisees is the first step to becoming an effective advisor.

Report Index Advising List

Meet Your Advisees

You can meet with advisees during office hours, in a classroom setting, or online.

Consider using the Advising Scheduler tool to allow students to book appointments with you.

Advising Scheduler

Advising Scheduler Instructions

If you have technical difficulties, contact Tech Support at 507.457.5240 or Wayne Wicka at 507.457.5862.

Go to the advising scheduler and click on “New appointment slots” to begin.

Fill out the settings listed under “Appointment Settings.”

  • Title: Create a title for your appointments or leave the default.
  • Location: Insert where your advising appointments will take place.
  • Description: Type in special instructions to help your advisee prepare for your upcoming advising session.
  • Interval: Feel free to set how long you want for each meeting or leave the default of 30 minutes.

After you fill in your appointment settings, click the schedule to insert individual appointments or click-and-drag to insert multiple appointments at once.

You can insert up to 100 appointments at one time. Trying to add more than this maximum will overload the system.

Hit “Save” to save your new appointments on your calendar.

If you also use a planner or electronic calendar like Outlook to manage your daily schedule, be sure to block off the times you made available for advising to avoid being double booked.

Access your advisee list from the Report Index or from your advising scheduler. You must be on campus or have access to VPN to access your advisee list.

Open Microsoft Outlook to create your email invitation. Copy and paste your advisees’ email addresses into the blind carbon copy (BCC) field in your email.

Create a welcoming message for your student advisees that includes your unique advising scheduler calendar link. This link contains your Warrior ID number at the end, so verify this before sending the email to your advisees. If the link is not visible, click the “Advisors” tab.

With the link to your advising scheduler calendar, students can select an appointment from your available times.

Example Advisee Email

Dear Student,

I hope you’re having a great day. In preparation for selecting courses for next semester, please schedule an advising appointment on my calendar using the link below. Available times are in blue.

If blue appointment times do not appear, please click the forward arrow icon in my calendar to see my future appointments.[yourwarriorid] (Example only)

As always, I look forward to seeing you.

When a student signs up for an open appointment, the system will email you and add the meeting to your WSU Outlook calendar.

It’s important to be present for all appointment times you created. Students can schedule appointments right up to the start time of any availability you posted.

Advising Best Practices

No advisor can resolve all issues that a student may face in college, but you can use different advising approaches to develop a strong advisor-advisee relationship.

WSU offers a decentralized advising format and the Warrior Success Center embraces the appreciative advising approach. Feel free to consider whatever advising approach works best for you and your students. 

Quality academic advising means retention and graduation. Our goal is to support students each semester until they complete their degree. 

Resources from Academic Advising Today

Course Registration 

Course registration is important, as it determines a student’s entire semester. Supporting your advisees includes providing quality academic information, but it also includes referrals and support from other areas

Academic Status Definitions

Students who fall below Good Standing risk enrollment and graduation from Winona State. 

Students who meet or exceed these academic standards are considered in Good Standing:

  • 1.75 minimum cumulative GPA for first 15 credit hours attempted at WSU
  • 2.0 minimum cumulative GPA for subsequent credit hours attempted at WSU
  • 67% overall completion rate for all credited attempted once 5 credits have been attempted at WSU, including developmental coursework and accepted transfer credits

At the end of each semester, the Warrior Hub will notify students who are placed on academic warning, suspension, or probation.

Understand Academic Status

Registration Holds


Depending on what the hold is for, students have to meet with you and submit an Academic Warning Form.


Students should meet with WSU Student Accounts by visiting in person at Maxwell 205 or calling 507.457.5076.


Students should meet with the Dean of Students Office by visiting in person at Kryzsko Commons 234 or calling 507.457.2472.

Majors & Program Advising

Choosing a major can be a tough decision for students, and your guidance can help them find the right fit. Whether your advisee is undeclared or wants to change their major, these resources can help:

  • Recommend they attend a Major & Career Exploration Fair  
  • Use the Program Finder to explore programs based on their interests and skills
  • Encourage them to meet with a Warrior Success Center Advisor for additional resources

When a student is ready to make a choice, they must complete the Declare or Change Major/Minor Form.

Graduation Planning

Our main goal is getting students to graduation. This requires planning to ensure students complete their course requirements, earn enough credits, and do so by their desired graduation date.

The Minnesota State Graduation Planner (PDF) allows students and advisors to create semester-by-semester plans to graduation using simple drag and drop functionality. Planned courses are easily verified against the degree audit (DARS) to check for missing requirements. 

Step-by-step instructions are available for both students (PDF) and faculty and staff advisors (PDF).

Students who have registered for their last semester of courses need to complete a graduation application and may want to plan for commencement. 

Graduation Information

Support Resources 

You can only be an expert on so much. We encourage you to refer students to different support centers on campus to get the resources they need. 

If your student needs help with things like food, housing, transportation, or other basic needs, take a look at these resources in the Winona area and Rochester area.

If you have concerns about a student’s attendance or progress in your course, please submit an Early Intervention Program Form. Even if you have already spoken to the student, if you don’t see behavior changing then do not hesitate to submit again with an update. 

We want to help. The more touch points we have as a community the better our chances of success with the student. 

FAQs for Faculty Advisors 

The minimum to be a full-time student is 12 during the semester and the maximum is 22 credits.

Anything more than 19 credits must have prior approval from the Academic Dean of the College their major is housed in.

Summer requires at least 3 credits depending on the financial support the student receives.

Yes, they will just not be able to have their actual diploma until after they pass the course.

Learn about the steps involved in withdrawing from WSU.

The student has 2 choices.

If they want to change to the new requirements, they need to fill out a Declare Major/Minor Form and indicate the new catalog year.

If they want to stay with the requirements as listed when they first declared, they may do so and have 7 years to complete the degree.

Yes, minor advisors can grant access codes, so students can register for classes.

Students will be put on a financial hold if registration is near until a certain amount of money is paid toward tuition.

Students may lose their registered classes depending on the amount of money left to pay.

Learn about the payment procedures and deadlines for tuition and financial aid disbursements.

The impact on their financial aid depends on students’ loan agreements and other financial aid sources.

Students should speak to the Financial Aid Office in the Warrior Hub or call 507.457.5090.

When a student repeats a course, they must take the course on a regular graded basis (i.e., letter grade).

When a student repeats a course, only the last grade received and credits earned are included in the GPA calculation. Even if the repeated grade is lower than the first attempt or a failing grade, the second grade will replace the first grade.

If the student withdraws while repeating a course, the original grade is included in the GPA calculation.

They should submit a repeat notice form to the Warrior Hub.

Without this notification, the student’s academic records may be adversely affected.

Their assigned academic advisor is the best resource for GPA information.

Completion rate: It will count against the completion rate.

GPA: It will not affect the student’s GPA.

Full-time student status: If the student drops below 12 credits, they won’t be considered full-time.

Financial Aid: Students should visit the Financial Aid Office to clarify if dropping a course will affect Financial Aid.

Refer the student to the Warrior Success Center for undeclared advising.

If they have ideas about what they want to major in instead, refer them to that academic department to meet with an advisor.

Contact Advising Services
Advising Services
Email Advising Services
Office Hours
Maxwell 314

Academic Year: Mon-Fri: 8am-4:30pm

Summer Hours: Mon-Fri: 7:30am-4pm